WRIS WX21173139

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Drinking Water Project Profile:

This profile is read-only (constructed or withdrawn).

Project Title:	Reid Village Water District Office and Maintenance Building Purchase Project
Project Number:	WX21173139	AWMPC:	GWADD
Funding Status:	Over Funded	Date Approved by AWMPC:	09.28.2015
Project Status:	Constructed	Primary County:	Montgomery
Project Schedule:	Constructed	Planning Unit:	Montgomery
E-ClearingHouse SAI:	KY201510161270	ECH Status:	Approved
Primary System:	KY0870367 Reid Village Water District	ADD WMC Contact:	Benjamin Hamm
Legal Applicant:	Reid Village Water District
Entity Type:	Water District (KRS 74)

Narrative
Applicant
AdministrationBudget
& Schedule
Impacts
ComponentsSustainable
Infrastructure
Audit

Project Title:
Reid Village Water District Office and Maintenance Building Purchase Project

Project Description:
The project proposes to purchase commercial property to serve as Reid Village Water District’s primary location and headquarters for office and field personnel. The property includes two existing structures, an office building and a maintenance building, near Reid Village Water District's current office location. Both structures are located on the same parcel of land with a large paved area (approximately 0.65 acres) to accommodate high volumes of traffic and parking for District staff and equipment. The total parcel size, encompassing the two structures and paved parking lot, is approximately 0.72 acres. The primary structure (office building) includes office space measuring 28' x 50' with an attached garage measuring 50' x 30' (38° 3' 10.303" N, 83° 57' 47.522" W). This building contains two (2) baths, one (1) large office space, one (1) small office space, a storage area, and an attached garage. The primary structure’s office space, built circa 1960, and has gone through two extensive remodels, including new storm windows, doors, custom blinds, and ceramic tile flooring. Central heat and air conditioning was updated in the front office, bath, storage room, and back bathroom approximately five (5) years ago. A new roof and guttering were installed on the primary structure in May 2015. The second structure (maintenance building) is a 40' x 50' steel truss building with two (2) 14' overhead doors, one (1) office , and one (1) bathroom (38° 3' 9.738" N, 83° 57' 46.255" W). This space will allow the District to securely store equipment, tools, materials, and vehicles out of the weather. The structure also includes the hydraulic lift which will enable the utility to perform routine maintenance (oil changes, tire rotations, minor engine repair, etc.) on vehicles and equipment, thus allowing for cost savings to the District. With the purchase of the property, the District plans to move the field crew office to this building. The current field crew office is located on Devonne Drive, next to two of the District’s water storage tanks. This property includes a small office building and a non-enclosed metal storage building for equipment. By moving the field crew to the new facility, the District will eliminate a $100.00 monthly portable toilet fee. Both the maintenance building and the office building’s attached garage, constructed circa 1997, have also experienced recent modifications. New overhead radiant gas heating systems, concrete flooring, fluorescent lighting, and automatic overhead door openers have been installed. Reid Village Water District rents their current office building for a fee of $500.00 monthly. The district must pay to heat and cool the entire first floor, even though they do not have access/utilize the full complement of space. The lease on the building has expired, which could result in increased rental fees or eviction at the owner’s discretion with little notice. Additionally, the structure has become leak prone during heavy rain events that has led to mold growth. Mold poses a health risk to the employees. The opportunity to purchase commercial property suitable for the District’s staff, equipment, tools, and other contents is rare. The property is conveniently located along US 60 (Winchester Road), a primary route that is accessible to all customers within minutes. Since the property is directly across the road from the District’s current location, it will be an easy transition for customers to find the new location.

Need For Project: Briefly describe how this project promotes public health or achieves and/or maintains compliance with the Clean Water Act or Safe Drinking Water Act:
The completion of this project will improve managerial capacity. This will result in better customer service, and improved financial efficiency. The garage area will increase storage room for parts and inventory.

Project Alternatives:

Alternate A:

Note: If project includes the construction of a new treatment plant or upgrade to existing plant, please explain regionalization options here.

Continue to Monitor the situation and watch for other suitable properties to come available.

Alternate B:

Complete project in phases. First purchase or construct a garage to store equipment and trucks and second purchase an office facility.

Entity Information
Entity Type:	Water District (KRS 74)
Entity Name:	Reid Village Water District
PSC Group ID:	28700
Office EMail:	rvwd@bellsouth.net
Web URL:
Office Phone:	859-498-0062	Fax:	859-497-9984

Entity Address Information
	Mail Address	Physical Address
Address Line 1:	PO Box 610	950 Winchester Rd
Address Line 2:
City, State Zip:	Mount Sterling , KY 40353	Mount Sterling , KY 40353

Entity Contact Information
Contact Type	Name	Title	EMail	Phone	Cell
Business Contact:	Rachel Cartmill	Office Manager	rvwd@bellsouth.net	859-498-0062	859-585-9643
Authorized Official:	Shannon White	Chairman of The Board	rvwd@bellsouth.net	859-498-0062	859-585-8085

Information Source:	Kentucky Infrastructure Authority
Date Last Modified:	01.31.2024

Project Administrator (PA) Information

Name:	Rachel Cartmill
Title:	Office Manager
Organization:	Reid Village Water District
EMail:	rvwd@bellsouth.net
Phone:	859-498-0062 Fax:
Address Line 1:	PO Box 610
Address Line 2:
City, State Zip:	Mount Sterling , KY 40353

Applicant Contact (AC) Information

Name:	Rachel Cartmill
Title:	Office Manager
Organization:	Reid Village Water District
EMail:	rvwd@bellsouth.net
Phone:	859-498-0062 Fax:
Address Line 1:	PO Box 610
Address Line 2:
City, State Zip:	Mount Sterling , KY 40353

Project Engineer (PE) Information

This project requires a licensed Professional Engineer.

PE Exemption:

THIS PROJECT DOES NOT REQUIRE A LICENSED ENGINEER.

Estimated Budget As-Bid Budget

Project Cost Categories
Cost Category	Cost
Administrative Expenses:
Legal Expenses:
Land, Appraisals, Easements:
Relocation Expense & Payments:
Planning:
Engineering Fees - Design:
Engineering Fees - Construction:
Engineering Fees - Inspection:
Engineering Fees - Other:
Construction:	$350,000
Equipment:
Miscellaneous:
Contingencies:
Total Project Cost:	$350,000

Construction Cost Categories
Cost Category	Cost
Treatment:
Transmission and Distribution:
Lead Remediation:
Source:
Storage:
Purchase of Systems:
Restructuring:
Land Acquisition:
Non-Categorized :	$350,000
Total Construction Cost:	$350,000

Total Sustainability Costs:

Note:

Sustainability costs are included within other costs
reported in this tab. This breakout, when provided,
is for SRF review purposes.

Project Funding Sources

Total Project Cost:	$350,000
Total Committed Funding:	$401,625
Funding Gap:	$51,625	(Over Funded)

Funding Source	Loan or Grant ID	Fiscal Year	Amount	Status	Applicable Date
KIA Fund B Loan	B16-008	2016	$401,625	Committed	02-04-2016
Total Committed			$401,625

Funding Source Notes

Estimated Project Schedule

Estimated Environmental Review Submittal Date:
Estimated Bid Date:
Estimated Construction Start Date:	02.01.2016
Estimated Construction Completion Date:	03.01.2016

The following systems are beneficiaries of this project:

KY0870367

Reid Village Water District

Checked box indicates primary system for this project.

Project Ranking by AWMPC:

Regional Ranking(s):
Planning Unit Ranking:
Total Points:

Plans and Specifications:

Plans and specs have been sent to DOW.

Plans and specs have been reviewed by DOW.

Plans and specs have been sent to PSC.

Plans and specs have been reviewed by PSC.

Economic Impacts
Jobs Created:
Jobs Retained:

MHI Basis:

Demographic Impacts (GIS Census Overlay)
Serviceable Demographic	Project Area	Included Systems	Included Utilities
Population:		2,612	2,612
Households:		1,085	1,085
MHI:		$58,863	*$58,863
MHI MOE:		$15,228	$15,228
MOE as Percent:		26%	26%
**NSRL:		1	1

Population and household counts are based on the 2020 Census DEC Redistricting Data (PL 94-171) dataset.

Median Household Income (MHI) Source: American Community Survey 2018-2022 5 Yr Estimates (Table B19013 *(for the primary system operated by the above listed beneficiary utilities).

MHI MOE = Med HH Income Margin of Error.

** NSRL (Non-Standard Rate Levels):
  0 = Greater than or equal to Kentucky MHI (KMHI).
  1 = Between 80% KMHI and KMHI (exclusive).
  2 = Less than or equal to 80% KMHI.
  - KMHI = $60,183
  - 80% KMHI = $48,146

New Customers
New Residential Customers:
New Commercial Customers:
New Institutional Customers:
New Industrial Customers:

New or Improved Service
Service Demographic	Survey Based	Census Overlay*
To Unserved Households:
To Underserved Households:	1,132
To Total Households:	1,132
**Cost Per Household:	$309

*	GIS Census block overlay figures are estimates of population and households potentially served by systems and projects based on a proximity analysis of relevant service lines to census block boundaries published for the 2010 SF1 dataset.
**	Cost per household is based on surveyed household counts, not GIS overlay values.

Geographic Impacts
For Project Area

Counties

Montgomery

Legislative Districts

District Name	Legislator
House 074	David Hale
Senate 28	Greg Elkins
Congressional 6	Andy Barr

HUC 10 Watersheds

HUC 10 Code	Watershed Name
0510010203	Hinkston Creek

Geographic Impacts
For Included System(s)

Counties

Clark

Montgomery

Legislative Districts

District Name
House 073	Ryan Dotson
House 074	David Hale
Senate 28	Greg Elkins
Congressional 6	Andy Barr

DW Specific Impacts:

	This project relates to a public health emergency.
	This project will assist a non-compliant system to achieve compliance.
	This project will assist a compliant system to meet future requirements.
	This project will provide assistance not compliance related.
	This project is necessary to achieve full or partial compliance with a court order, agreed order, or a judicial or administrative consent decree.
	Primary system has not received any SDWA Notices of Violation within the previous state fiscal year (July through June).
	Primary system has had an action level exceedance (lead concentrations exceed an action level of 15 ppb in more than 10% of customer taps sampled) within the last compliance period.
	Primary system has received a lead trigger level exceedance (lead concentrations exceed a trigger level of 10 ppb in more than 10% of customer taps sampled) within the last compliance period.

Project Readiness LSL (Lead Inventory and Lead Service Line Replacement):

Lead Service Line Inventory:

A description of goals to be achieved and products to be created (e.g., electronic or GIS database; customer communication tools) when creating a lead service line inventory procedure, including a proposed timeline for achieving each goal.

Lead Service Line Replacement:

	A strategy for informing customers before a LSLR and a template for an agreement with the private property owner to replace the LSL.
	A process for documenting all property owners declining replacement of privately owned portion of LSL.
	A procedure for customers to flush service lines and premise plumbing of particulate lead.
	A proposed plan for conducting LSL replacement utilizing all requested funding.
	A funding strategy for conducting LSLRs utilizing all requested funding.

Project Inventory (Mapped Features):

Point Features:

DOW PermitID	Count	Feature Type	Purpose	Status	Existing Capacity	Proposed Capacity	Units
KY0870367	1	MAINTENANCE BUILDING	MAINTENANCE BUILDING	NEW			EA
KY0870367	1	OFFICE BUILDING	OFFICE BUILDING	NEW			EA

Administrative Components:

The following administrative components are included in this project:

Planning

Design

Construction

Management

Audits on Record
Associated With Applicant

Audit Year	Entity Name	Entity Relationship
2022	Reid Village Water District	Parent
2021	Reid Village Water District	Parent
2020	Reid Village Water District	Parent

Regionalization Components:

Public Water Systems Eliminated:

This project includes the elimination of public water system(s) through merger or acquisition.

Water Treatment Plants Eliminated:

This project includes the elimination of water treatment plant(s).

Supplementation of Raw Water Supply:

This project includes supplementing the existing raw water supply.

Supplementation of Potable Water Supply:

This project includes supplementing the existing potable water supply.

Emergency Only Water Supply:

This project provides emergency only water supply.

Water Source Protection:

	This project will preventatively address PFAS or other emerging contaminants of the source water.
	This project will address current PFAS or other emerging contaminants of the source water.
	This project includes the rehabilitation of a dam or reservoir used primarily for drinking water.
	This project includes land acquisition for water source protection.

Water Treatment Components:

This project includes water treatment components.

Water Distribution and Storage Components:

This project includes water distribution and/or storage components.

Green
InfrastructureWater
EfficiencyEnergy
EfficiencyEnvironmentally
InnovativeAsset
Management

Green Infrastructure:

Green stormwater infrastructure includes a wide array of practices at multiple scales that manage wet weather and that maintains and restores natural hydrology by infiltrating, evapotranspiring and harvesting and using stormwater. On a regional scale, green infrastructure is the preservation and restoration of natural landscape features, such as forests, floodplains, and wetlands, coupled with policies such as infill and redevelopment that reduce overall imperviousness in a watershed. On the local scale, green infrastructure consists of site and neighborhood-specific practices, such as:

Component		Cost
Item 1:	Bioretention
Item 2:	Trees
Item 3:	Green Roofs
Item 4:	Permeable Pavement
Item 5:	Cisterns
Total Cost:

* Indicates a business case may be required for this item.

If any box(es) above are checked, please describe each below.

Water Efficiency:

The use of improved technologies and practices to deliver equal or better services with less water. Water efficiency encompasses conservation and reuse efforts, as well as water loss reduction and prevention, to protect water resources for the future. Examples include:

Component		Cost
Item 1:	Installing or retrofitting water efficient devices such as plumbing fixtures and appliances (toilets, showerheads, urinals).
Item 2:	Installing any type of water meter in previously unmetered areas (can include backflow prevention if in conjunction with meter replacement).
Item 3:	Replacing existing broken/malfunctioning water meters with AMR or smart meters, meters with leak detection, backflow prevention.
Item 4:	Retrofitting/adding AMR capabilities or leak equipment to existing meters.
Item 5:	Conducting water utility audits, leak detection studies, and water use efficiency baseline studies, which are reasonably expected to result in a capital project or in a reduction in demand to alleviate the need for additional capital investment.
Item 6:	Developing conservation plans/programs reasonable expected to result in a water conserving capital project or in a reduction in demand to alleviate the need for capital investment.
Item 7:	Recycling and water reuse projects that replace potable sources with non-potable sources (Gray water, condensate, and wastewater effluent reuse systems, extra treatment or distribution costs associated with water reuse).
Item 8:	Retrofit or replacement of existing landscape irrigation systems to more efficient landscape irrigation systems.
Item 9:	Water meter replacement with traditional water meters.*
Item 10:	Distribution pipe replacement or rehabilitation to reduce water loss and prevent water main breaks.*
Item 11:	Storage tank replacement/rehabilitation to reduce water loss.*
Item 12:	New water efficient landscape irrigation system, where there currently is not one.*
Item 13:	Implementation of incentive programs to conserve water such as rebates.
Item 14:	Installing WaterSense labeled products (https://www.epa.gov/watersense)
Item 15:	Projects that result from a water efficiency related assessments (such as water audits, leak detection studies, conservation plans, etc.) as long as the assessments adhered to the standard industry practices referenced above.
Item 16:	Distribution system leak detection equipment, portable or permanent.
Item 17:	Automatic flushing systems (portable or permanent).
Item 18:	Pressure reducing valves (PRVs).
Item 19:	Internal plant water reuse (such as backwash water recycling).
Total Cost:

* Indicates a business case may be required for this item.

If any box(es) above are checked, please describe each below.

Energy Efficiency:

Energy efficiency is the use of improved technologies and practices to reduce the energy consumption of water projects, use energy in a more efficient way, and/or produce/utilize renewable energy. Examples include:

Component		Cost
Item 1:	Renewable energy projects, which are part of a public health project, such as wind, solar, geothermal, and micro-hydroelectric that provides power to a utility.
Item 2:	Utility-owned or publicly-owned renewable energy projects.
Item 3:	Utility energy management planning, including energy assessments, energy audits, optimization studies, and sub-metering of individual processes to determine high energy use areas.
Item 4:	Energy efficient retrofits, upgrades, or new pumping systems and treatment processes (including variable frequency drives (VFDs).*
Item 5:	Pump refurbishment to optimize pump efficiency.*
Item 6:	Projects that result from an energy efficient related assessment.*
Item 7:	Projects that cost effectively eliminate pumps or pumping stations.*
Item 8:	Projects that achieve the remaining increments of energy efficiency in a system that is already very efficient.*
Item 9:	Upgrade of lighting to energy efficient sources.*
Item 10:	Automated and remote control systems (SCADA) that achieve substantial energy savings.*
Total Cost:

* Indicates a business case may be required for this item.

If any box(es) above are checked, please describe each below.

Environmentally Innovative Projects:

Environmentally innovative projects include those that demonstrate new and/or innovative approaches to delivering services or managing water resources in a more sustainable way. Examples include:

Component		Cost
Item 1:	Total integrated water resources management planning, or other planning framework where project life cycle costs are minimized, which enables communities to adopt more efficient and cost-effective infrastructure solutions.
Item 2:	Plans to improve water quantity and quality associated with water system technical, financial, and managerial capacity.
Item 3:	Source water protection planning (delineation, monitoring, modeling).
Item 4:	Planning activities to prepare for adaptation to the long-term effects of climate change and/or extreme weather.
Item 5:	Utility sustainability plan consistent with EPA’s sustainability policy.
Item 6:	Greenhouse gas inventory or mitigation plan and submission of a GHG inventory to a registry as long as it is being done for an SRF eligible facility.
Item 7:	Construction of US Building Council LEED certified buildings, or renovation of an existing building.
Item 8:	Projects that significantly reduce or eliminate the use of chemicals in water treatment.*
Item 9:	Treatment technologies or approaches that significantly reduce the volume of residuals, minimize the generation of residuals, or lower the amount of chemicals in the residuals.*
Item 10:	Trenchless or low impact construction technology.*
Item 11:	Using recycled materials or re-using materials on-site.*
Item 12:	Educational activities and demonstration projects for water or energy efficiency (such as rain gardens).*
Item 13:	Projects that achieve the goals/objectives of utility asset management plans*
Total Cost:

* Indicates a business case may be required for this item.

If any box(es) above are checked, please describe each below.

Asset Management:

If a category is selected, the applicant must provide supporting documentation in PDF format to substantiate claims.

Asset Management Components

Last Rate Adjustment Date:	08.01.2023 Download Fee Schedule
Rate Adjustment Age (months):	5

System’s monthly water bill, based on 4,000 gallons, as a percentage of MHI:

0.94%

The system has an Asset Management Plan (AMP).

The system(s) involved in this project have specifically allocated funds for the rehabilitation and replacement of aging and deteriorating infrastructure.

If any box(es) above are checked, please describe each below.

Activity	Date
Profile Created:	08.26.2010
Profile Last Modified:	08.15.2016
General Info Last Modified:	08.15.2016
Narrative Last Modified:	09.25.2015
Admin Info Last Modified:	09.11.2015
Budget Info Last Modified:	08.15.2016
Impacts Info Last Modified:	09.25.2015
Plans & Specs Info Last Modified:	10.04.2010
Components Info Last Modified:	08.24.2015
GIS Last Modified:	08.25.2015

The profile is complete.