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Project Title:	Harrodsburg Water Main and Water Hydrant Replacements
Project Number:	WX21167034	AWMPC:	BGADD
Funding Status:	Fully Funded	Date Approved by AWMPC:	07.16.2021
Project Status:	Approved	Primary County:	Mercer
Project Schedule:	0-2 Years	Planning Unit:	Unit 4
E-ClearingHouse SAI:	KY202301270135	ECH Status:	Approved
Primary System:	KY0840180 Harrodsburg Municipal Water Department	ADD WMC Contact:	Casey Cash
Legal Applicant:	City of Harrodsburg
Entity Type:	Incorporated City

Narrative
Applicant
AdministrationBudget
& Schedule
Impacts
ComponentsSustainable
Infrastructure
Audit
Map

Project Title:
Harrodsburg Water Main and Water Hydrant Replacements

Project Description:
The City of Harrrodsburg's water distribution system requires the replacement of waterlines and hydrants. The existing water lines which are proposed to be replaced are comprised of old unlined galvanized and cast iron pipes. These pipes are subject to corrosion and tuberculation that lead to low pressure and low flows. These waterlines require continuous maintenance and repairs. There are excessive operation and maintenance costs necessitated by the age and condition of the water distribution system. This project will consist of - the replacement of approximately 19,00 LF of 4”, 6”, 8” and 10” water main - replacement of approximately 50 water hydrant assemblies - instillation of isolation valves between hydrants and watermain - rehab/maintenance of the Baywest Storage Tank, North Main Storage Tank and the Bypass Storage Tank - There is a single fill/draw pipe for the water storage tank. To improve mixing a Tideflex system or equal will be added to the tank. - approximately 40 meters services will be replaced with new AMR smart meters - There will be a loop created along Boswell Street between Goddard St and Cardwell Ave and another loop created between US 127 (College St) and Chestnut St going around the Beaumont Shopping Center.

Need For Project: Briefly describe how this project promotes public health or achieves and/or maintains compliance with the Clean Water Act or Safe Drinking Water Act:
This project involves the replacing of old water main with new pipe in order to reduce maintenance, water loss, and health hazards associated with main breaks. Additionally, the new water main will increase the efficiency of the system. Many of the hydrants in town are old and in need of replacement. Several of the existing hydrants do not have isolation valves between the hydrant and the water main. Painting/repairs to the water storage tanks will help extend their useful life and minimize the potential for disruption to water service.

Project Alternatives:

Alternate A:

Note: If project includes the construction of a new treatment plant or upgrade to existing plant, please explain regionalization options here.

Replace existing galvanized and cast iron water mains with new PVC or ductile iron water mains along the previously mentioned areas, including the replacement of services and meters. Replacement of hydrant assemblies will also be included.
Painting/repairs to the "Baywest", "North Main" and "Bypass" water storage tanks

Alternate B:

Only replace a portion of the listed areas

Entity Information
Entity Type:	Incorporated City
Entity Name:	City of Harrodsburg
PSC Group ID:	8802700
Office EMail:	shuffman@harrodsburgcity.org
Web URL:
Office Phone:	859-734-2383	Fax:	859-734-6231

Entity Address Information
	Mail Address	Physical Address
Address Line 1:	208 S Main St
Address Line 2:
City, State Zip:	Harrodsburg , KY 40330

Entity Contact Information
Contact Type	Name	Title	EMail	Phone	Cell
Business Contact:	Shavonna Huffman	City Clerk	shuffman@harrodsburgcity.org	859-734-2383
Authorized Official:	Robert Williams	Mayor	mayorbob@harrodsburgcity.org	859-734-2383

Information Source:	Kentucky Department for Local Government
Date Last Modified:	05.09.2025

Project Administrator (PA) Information

Name:	Ryan Carr
Title:	Engineer
Organization:	Kentucky Engineering Group
EMail:	rcarr@kyengr.com
Phone:	859-251-4127 Fax: 859-251-4137
Address Line 1:	PO Box 1034
Address Line 2:
City, State Zip:	Versailles , KY 40383

Applicant Contact (AC) Information

Name:	Shavonna Huffman
Title:	City Clerk/Treasurer
Organization:	City of Harrodsburg
EMail:	shuffman@harrodsburgcity.org
Phone:	859-734-2383 Fax:
Address Line 1:	208 S Main St
Address Line 2:
City, State Zip:	Harrodsburg , KY 40330

Project Engineer (PE) Information

This project requires a licensed Professional Engineer.

A Professional Engineer has been procured for this project.

Licensed Engineer Information

License Number:	PE 23455
PE Name:	Ryan Charles Carr
Firm Name:	Kentucky Engineering Group PLLC
Address Type:	Work
Address Line 1:	Kentucky Engineering Group
Address Line 2:	PO Box 1034
Address Line 3:
City, State Zip:	Versailles , KY 40383
License Status:	Current	Disciplinary Actions:	No
Issue Date:	12.18.2003	Expiration Date:	06.30.2025

Phone:	859∙251∙4127 Fax:
EMail:	rcarr@kyengr.com

Engineering Firm Information
Permit Number:	2889
Firm Name:	Kentucky Engineering Group PLLC
Phone:	859∙251∙4127 Fax: 859∙251∙4127
Web URL:	http://www.kyengr.com/
E-Mail:	jthompson@kyengr.com
Address Line 1:	101 High Street
Address Line 2:
City, State Zip:	Versailles , KY 40383
Issue Date:	02.19.2009	Expir. Date:	12.31.2025
Permit Status	Current	Disciplinary Actions	No

Estimated Budget As-Bid Budget

Project Cost Categories
Cost Category	Cost
Administrative Expenses:	$20,000
Legal Expenses:
Land, Appraisals, Easements:
Relocation Expense & Payments:
Planning:	$5,000
Engineering Fees - Design:	$197,600
Engineering Fees - Construction:	$49,400
Engineering Fees - Inspection:	$135,000
Engineering Fees - Other:	$20,000
Construction:	$3,502,000
Equipment:
Miscellaneous:
Contingencies:	$737,424
Total Project Cost:	$4,666,424

Construction Cost Categories
Cost Category	Cost
Treatment:
Transmission and Distribution:	$2,502,000
Lead Remediation:
Source:
Storage:	$1,000,000
Purchase of Systems:
Restructuring:
Land Acquisition:
Non-Categorized :
Total Construction Cost:	$3,502,000

Total Sustainability Costs:	$1,130,000

Note:

Sustainability costs are included within other costs
reported in this tab. This breakout, when provided,
is for SRF review purposes.

Project Funding Sources

Total Project Cost:	$4,666,424
Total Committed Funding:	$4,666,424
Funding Gap:	Fully Funded

Funding Source	Loan or Grant ID	Fiscal Year	Amount	Status	Applicable Date
21SB036 Cleaner Water Program (FY 2022)	21CWW148	2022	$111,360	Committed	03-17-2022
22HB001 Cleaner Water Program (FY 2023)	22CWW006	2023	$275,064	Committed	11-19-2022
KIA SRF Fund F Loan (DW) - Supplemental	F23-004S	2023	$4,280,000	Committed	05-04-2023
Total Committed			$4,666,424

Funding Source Notes

CWP Mercer Co allocation
CWP Designated at planning and design

Estimated Project Schedule

Estimated Environmental Review Submittal Date:	08.01.2022
Estimated Bid Date:	10.01.2022
Estimated Construction Start Date:	11.01.2022
Estimated Construction Completion Date:	11.01.2023

The following systems are beneficiaries of this project:

KY0840180

Harrodsburg Municipal Water Department

Checked box indicates primary system for this project.

Project Ranking by AWMPC:

Regional Ranking(s):
Planning Unit Ranking:
Total Points:

Plans and Specifications:

Plans and specs have been sent to DOW.

Plans and specs have been reviewed by DOW.

Plans and specs have been sent to PSC.

Plans and specs have been reviewed by PSC.

Economic Impacts
Jobs Created:
Jobs Retained:

MHI Basis:

Demographic Impacts (GIS Census Overlay)
Serviceable Demographic	Project Area	Included Systems	Included Utilities
Population:	2,769	8,684	8,684
Households:	1,354	4,074	4,074
MHI:	$46,821	$47,928	*$47,928
MHI MOE:	$7,660	$8,032	$8,032
MOE as Percent:	16%	17%	17%
**NSRL:	2	2	2

Population and household counts are based on the 2020 Census DEC Redistricting Data (PL 94-171) dataset.

Median Household Income (MHI) Source: American Community Survey 2019-2023 5 Yr Estimates (Table B19013 *(for the primary system operated by the above listed beneficiary utilities).

MHI MOE = Med HH Income Margin of Error.

** NSRL (Non-Standard Rate Levels):
  0 = Greater than or equal to Kentucky MHI (KMHI).
  1 = Between 80% KMHI and KMHI (exclusive).
  2 = Less than or equal to 80% KMHI.
  - KMHI = $62,417
  - 80% KMHI = $49,934

New Customers
New Residential Customers:
New Commercial Customers:
New Institutional Customers:
New Industrial Customers:

New or Improved Service
Service Demographic	Survey Based	Census Overlay*
To Unserved Households:
To Underserved Households:	3,000	1,354
To Total Households:	3,000	1,354
**Cost Per Household:	$1,555

*	GIS Census block overlay figures are estimates of population and households potentially served by systems and projects based on a proximity analysis of relevant service lines to census block boundaries published for the 2010 SF1 dataset.
**	Cost per household is based on surveyed household counts, not GIS overlay values.

Geographic Impacts
For Project Area

Counties

Mercer

Legislative Districts

District Name	Legislator
House 055	Kim King
Senate 12	Amanda Mays Bledsoe
Congressional 6	Andy Barr

HUC 10 Watersheds

HUC 10 Code	Watershed Name
0514010201	Hammond Creek-Salt River

Geographic Impacts
For Included System(s)

Counties

Mercer

Legislative Districts

District Name
House 055	Kim King
Senate 12	Amanda Mays Bledsoe
Congressional 6	Andy Barr

DW Specific Impacts:

	This project relates to a public health emergency.
	This project will assist a non-compliant system to achieve compliance.
	This project will assist a compliant system to meet future requirements.
	This project will provide assistance not compliance related.
	This project is necessary to achieve full or partial compliance with a court order, agreed order, or a judicial or administrative consent decree.
	Primary system has not received any SDWA Notices of Violation within the previous state fiscal year (July through June).
	Primary system has had an action level exceedance (lead concentrations exceed an action level of 15 ppb in more than 10% of customer taps sampled) within the last compliance period.
	Primary system has received a lead trigger level exceedance (lead concentrations exceed a trigger level of 10 ppb in more than 10% of customer taps sampled) within the last compliance period.

Project Readiness LSL (Lead Inventory and Lead Service Line Replacement):

Lead Service Line Inventory:

A description of goals to be achieved and products to be created (e.g., electronic or GIS database; customer communication tools) when creating a lead service line inventory procedure, including a proposed timeline for achieving each goal.

Lead Service Line Replacement:

	A strategy for informing customers before a LSLR and a template for an agreement with the private property owner to replace the LSL.
	A process for documenting all property owners declining replacement of privately owned portion of LSL.
	A procedure for customers to flush service lines and premise plumbing of particulate lead.
	A proposed plan for conducting LSL replacement utilizing all requested funding.
	A funding strategy for conducting LSLRs utilizing all requested funding.

Project Inventory (Mapped Features):

Point Features:

DOW PermitID	Count	Feature Type	Purpose	Status	Existing Capacity	Proposed Capacity	Units
KY0840180	1	TRADITIONAL METER	WATER EFF - TRADITIONAL METERS	NEW			EA
KY0840180	1	TRADITIONAL METER	WATER EFF - TRADITIONAL METERS	REHAB			EA
KY0840180	3	WATER TANK	WATER EFF - TANK WATER LOSS	REHAB

Linear Features:

DOW Permit ID	Line Type	Purpose	Activity	Size (in.)	Material	Length (LF)
KY0840180	WATER LINE: FINISHED	DISTRIBUTION - WATER EFF - LINE WATER LOSS	REHAB - REPLACE PROBLEM LINES	4.00	PVC	245
KY0840180	WATER LINE: FINISHED	DISTRIBUTION - WATER EFF - LINE WATER LOSS	REHAB - REPLACE PROBLEM LINES	6.00	CAST IRON	6,411
KY0840180	WATER LINE: FINISHED	DISTRIBUTION - WATER EFF - LINE WATER LOSS	REHAB - REPLACE PROBLEM LINES	6.00	PVC	5,508
KY0840180	WATER LINE: FINISHED	DISTRIBUTION - WATER EFF - LINE WATER LOSS	REHAB - REPLACE PROBLEM LINES	8.00	CAST IRON	4,260
KY0840180	WATER LINE: FINISHED	DISTRIBUTION - WATER EFF - LINE WATER LOSS	REHAB - REPLACE PROBLEM LINES	10.00	CAST IRON	147
					Total Length	16,571

Administrative Components:

The following administrative components are included in this project:

Planning

Design

Construction

Management

Audits on Record
Associated With Applicant

Audit Year	Entity Name	Entity Relationship
2024	Harrodsburg, City of	Parent
2023	Harrodsburg, City of	Parent
2022	Harrodsburg, City of	Parent
2021	Harrodsburg, City of	Parent

Regionalization Components:

Public Water Systems Eliminated:

This project includes the elimination of public water system(s) through merger or acquisition.

Water Treatment Plants Eliminated:

This project includes the elimination of water treatment plant(s).

Supplementation of Raw Water Supply:

This project includes supplementing the existing raw water supply.

Supplementation of Potable Water Supply:

This project includes supplementing the existing potable water supply.

Emergency Only Water Supply:

This project provides emergency only water supply.

Water Source Protection:

	This project will preventatively address PFAS or other emerging contaminants of the source water.
	This project will address current PFAS or other emerging contaminants of the source water.
	This project includes the rehabilitation of a dam or reservoir used primarily for drinking water.
	This project includes land acquisition for water source protection.

Water Treatment Components:

This project includes water treatment components.

Water Distribution and Storage Components:

This project includes water distribution and/or storage components.

Water Line Extensions:

This project includes water line extension(s).

Redundancy Components:

This project includes emergency power generators for distribution and/or storage activities.

This project includes redundant distribution and/or storage processes.

Explanation of how redundant distribution and/or storage processes will be achieved:

looping of water lines and additional valves to minimize potential of future service interruption

Finished Water Quality:

This project includes infrastructure to address inadequate water turnover and disinfection byproducts (DBPs).

Number of Loops Created: 2

This project includes a tank mixing system.

Inadequate turnover and DBPs are addressed as follows:

improved mixing in baywest tank

Service Line Inventory:

This project includes implementation of a service line inventory.

Water Line Replacement:

This project replaces problem water lines (breaks, leaks, or restrictive flows due to age), water lines consisting of lead and/or asbestos-cement (AC), and/or inadequately sized water lines.
Total length of line replacement: 16,571 LF
In-place or in-situ repair medhods will be used in lieu of water line replacement.
This project replaces lead service lines.

Roads Serviced by Line Replacements:

Road Name	LF Serviced
Boswell Street	1,000
Hildeen Dr.	1,000
Ashley Dr	1,500
Atlee Dr	1,500
Beaumont Center	1,500
Henrico Rd	1,600
College Street	3,000
Fairview Court	6,500
Total LF Serviced	17,600

Water Loss in the Last 12 Months:

The system has experienced the following water loss over the past 12 months:

Water loss volume (MG):	342.941
Water loss percent:	29%
This project includes components that addresses or corrects water loss.

Water Storage and Pressure Components:

This project includes the construction of new water tank(s).

This project includes the replacement of existing water tank(s).

This project includes the rehabilitation of existing water tank(s).

Number of rehabilitated tanks:

This project includes the construction of new pump station(s).

This project includes the rehabilitation of existing pump station(s).

Security:

This project includes security components for water distribution infrastructure.

Green
InfrastructureWater
EfficiencyEnergy
EfficiencyEnvironmentally
InnovativeAsset
Management

Green Infrastructure:

Green stormwater infrastructure includes a wide array of practices at multiple scales that manage wet weather and that maintains and restores natural hydrology by infiltrating, evapotranspiring and harvesting and using stormwater. On a regional scale, green infrastructure is the preservation and restoration of natural landscape features, such as forests, floodplains, and wetlands, coupled with policies such as infill and redevelopment that reduce overall imperviousness in a watershed. On the local scale, green infrastructure consists of site and neighborhood-specific practices, such as:

Component		Cost
Item 1:	Bioretention
Item 2:	Trees
Item 3:	Green Roofs
Item 4:	Permeable Pavement
Item 5:	Cisterns
Total Cost:

* Indicates a business case may be required for this item.

If any box(es) above are checked, please describe each below.

Water Efficiency:

The use of improved technologies and practices to deliver equal or better services with less water. Water efficiency encompasses conservation and reuse efforts, as well as water loss reduction and prevention, to protect water resources for the future. Examples include:

Component		Cost
Item 1:	Installing or retrofitting water efficient devices such as plumbing fixtures and appliances (toilets, showerheads, urinals).
Item 2:	Installing any type of water meter in previously unmetered areas (can include backflow prevention if in conjunction with meter replacement).
Item 3:	Replacing existing broken/malfunctioning water meters with AMR or smart meters, meters with leak detection, backflow prevention.	$30,000
Item 4:	Retrofitting/adding AMR capabilities or leak equipment to existing meters.
Item 5:	Conducting water utility audits, leak detection studies, and water use efficiency baseline studies, which are reasonably expected to result in a capital project or in a reduction in demand to alleviate the need for additional capital investment.
Item 6:	Developing conservation plans/programs reasonable expected to result in a water conserving capital project or in a reduction in demand to alleviate the need for capital investment.
Item 7:	Recycling and water reuse projects that replace potable sources with non-potable sources (Gray water, condensate, and wastewater effluent reuse systems, extra treatment or distribution costs associated with water reuse).
Item 8:	Retrofit or replacement of existing landscape irrigation systems to more efficient landscape irrigation systems.
Item 9:	Water meter replacement with traditional water meters.*
Item 10:	Distribution pipe replacement or rehabilitation to reduce water loss and prevent water main breaks.*	$1,000,000
Item 11:	Storage tank replacement/rehabilitation to reduce water loss.*	$100,000
Item 12:	New water efficient landscape irrigation system, where there currently is not one.*
Item 13:	Implementation of incentive programs to conserve water such as rebates.
Item 14:	Installing WaterSense labeled products (https://www.epa.gov/watersense)
Item 15:	Projects that result from a water efficiency related assessments (such as water audits, leak detection studies, conservation plans, etc.) as long as the assessments adhered to the standard industry practices referenced above.
Item 16:	Distribution system leak detection equipment, portable or permanent.
Item 17:	Automatic flushing systems (portable or permanent).
Item 18:	Pressure reducing valves (PRVs).
Item 19:	Internal plant water reuse (such as backwash water recycling).
Total Cost:		$1,130,000

* Indicates a business case may be required for this item.

If any box(es) above are checked, please describe each below.

Replacing traditional meters with new smart water meters and other traditional water meters with new meters that are inefficient and creating unbilled water loss, replacing problematic cast iron water lines that contribute to water loss with new pvc, repairing leaks from two of the existing water storage tanks

Energy Efficiency:

Energy efficiency is the use of improved technologies and practices to reduce the energy consumption of water projects, use energy in a more efficient way, and/or produce/utilize renewable energy. Examples include:

Component		Cost
Item 1:	Renewable energy projects, which are part of a public health project, such as wind, solar, geothermal, and micro-hydroelectric that provides power to a utility.
Item 2:	Utility-owned or publicly-owned renewable energy projects.
Item 3:	Utility energy management planning, including energy assessments, energy audits, optimization studies, and sub-metering of individual processes to determine high energy use areas.
Item 4:	Energy efficient retrofits, upgrades, or new pumping systems and treatment processes (including variable frequency drives (VFDs).*
Item 5:	Pump refurbishment to optimize pump efficiency.*
Item 6:	Projects that result from an energy efficient related assessment.*
Item 7:	Projects that cost effectively eliminate pumps or pumping stations.*
Item 8:	Projects that achieve the remaining increments of energy efficiency in a system that is already very efficient.*
Item 9:	Upgrade of lighting to energy efficient sources.*
Item 10:	Automated and remote control systems (SCADA) that achieve substantial energy savings.*
Total Cost:

* Indicates a business case may be required for this item.

If any box(es) above are checked, please describe each below.

Environmentally Innovative Projects:

Environmentally innovative projects include those that demonstrate new and/or innovative approaches to delivering services or managing water resources in a more sustainable way. Examples include:

Component		Cost
Item 1:	Total integrated water resources management planning, or other planning framework where project life cycle costs are minimized, which enables communities to adopt more efficient and cost-effective infrastructure solutions.
Item 2:	Plans to improve water quantity and quality associated with water system technical, financial, and managerial capacity.
Item 3:	Source water protection planning (delineation, monitoring, modeling).
Item 4:	Planning activities to prepare for adaptation to the long-term effects of climate change and/or extreme weather.
Item 5:	Utility sustainability plan consistent with EPA’s sustainability policy.
Item 6:	Greenhouse gas inventory or mitigation plan and submission of a GHG inventory to a registry as long as it is being done for an SRF eligible facility.
Item 7:	Construction of US Building Council LEED certified buildings, or renovation of an existing building.
Item 8:	Projects that significantly reduce or eliminate the use of chemicals in water treatment.*
Item 9:	Treatment technologies or approaches that significantly reduce the volume of residuals, minimize the generation of residuals, or lower the amount of chemicals in the residuals.*
Item 10:	Trenchless or low impact construction technology.*
Item 11:	Using recycled materials or re-using materials on-site.*
Item 12:	Educational activities and demonstration projects for water or energy efficiency (such as rain gardens).*
Item 13:	Projects that achieve the goals/objectives of utility asset management plans*
Total Cost:

* Indicates a business case may be required for this item.

If any box(es) above are checked, please describe each below.

Asset Management:

If a category is selected, the applicant must provide supporting documentation in PDF format to substantiate claims.

Asset Management Components

Last Rate Adjustment Date:	07.01.2023 Download Fee Schedule
Rate Adjustment Age (months):	18

System’s monthly water bill, based on 4,000 gallons, as a percentage of MHI:

0.76%

The system has an Asset Management Plan (AMP).

Note: AMP scoring credit requires at least one of the following components:
	The AMP includes an Asset Inventory.
	The AMP includes a Strategic Plan.
	The AMP includes a Capital Improvement Plan.
Download Supporting Document

The system(s) involved in this project have specifically allocated funds for the rehabilitation and replacement of aging and deteriorating infrastructure.

If any box(es) above are checked, please describe each below.

Water loss documents have been uploaded to AMP Includes Asset Inventory.

Activity	Date
Profile Created:	07.09.2021
Profile Last Modified:	10.24.2023
General Info Last Modified:	10.11.2021
Narrative Last Modified:	02.18.2022
Admin Info Last Modified:	12.08.2021
Budget Info Last Modified:	02.08.2023
Impacts Info Last Modified:	12.08.2021
Plans & Specs Info Last Modified:
Components Info Last Modified:	12.08.2021
GIS Last Modified:	02.16.2022

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