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Project Title:	Cave Run Water Commission Elevated Water Storage Tank Construction Project
Project Number:	WX21165025	AWMPC:	GWADD
Funding Status:	Fully Funded	Date Approved by AWMPC:	11.27.2018
Project Status:	Approved	Primary County:	Menifee
Project Schedule:	3-5 Years	Planning Unit:	Menifee
E-ClearingHouse SAI:	KY202005140674	ECH Status:	Approved
Primary System:	KY0831010 Cave Run Water Commission	ADD WMC Contact:	Benjamin Hamm
Legal Applicant:	Cave Run Water Commission
Entity Type:	Regional Water Commission

Narrative
Applicant
AdministrationBudget
& Schedule
Impacts
ComponentsSustainable
Infrastructure
Audit
Map

Project Title:
Cave Run Water Commission Elevated Water Storage Tank Construction Project

Project Description:
Previous Clearinghouse Review SAI: KY201908191121 Scope of work remained the same; however the project location changed due to land acquisition. Length of line to connect the new water tank to the existing system was adjusted from 800 LF to 280 LF. This project will construct a new 300,000 gallon elevated storage tank on the Menifee and Morgan County line to service the City of Frenchburg, the City of Jeffersonville, and the Morgan County Water District wholesale finished water purchasers. SCADA will be installed at the tank to enable remote reading and level control from the Water Treatment plant. A fence will be installed around the tank for security. Approximately 800 LF of 12" PVC waterline will be installed to connect the new water tank to the existing transmission line.

Need For Project: Briefly describe how this project promotes public health or achieves and/or maintains compliance with the Clean Water Act or Safe Drinking Water Act:
The Ezel area, served by Morgan County Water District, has a demand that depletes the storage of the Ezel Water Tank when Cave Run Water Commission stop producing water at the water treatment plant. With Cave Run Water Commission's current system configuration and operations, Morgan County Water District's Ezel Water Tank? (150,000 Gallons) empties in 10-12 hours when Cave Run stops producing water at the water treatment plant. The Ezel Water Tank has been complete emptied two times in the past year because it cannot be filled when the plant isn't producing water. By constructing a new water tank, Cave Run Water Commission will be able to provide additional storage for the service area and allow the Ezel Water Tank to be filled when the water treatment plant is shutdown between production. ??Cave Run Water Commission's wholesale transmission system is pressurized by the Cave Run Tank. Therefore, if the Cave Run Tank is down for any reason, Cave Run Water Commission cannot provide water to Morgan County Water District, the City of Frenchburg, or the City of Jeffersonville. Cave Run Water Commission provides approximately 40-50% of Morgan County Water District's water; 95-99% of the City of Frenchburg's water; and 95-99% of the City of Jeffersonville's water. In total, Cave Run Water Commission indirectly services a population of 18,900 from the Cave Run Tank and sells an average of 1 million gallons of water to wholesale customers each day. In the past two years, there have been three major main breaks between the Cave Run Tank and the US 460 water transmission main, cutting off the Cave Run Tank (i.e. the pressure mechanism) from the system and eliminating the water supply to wholesale customers. The construction of a new tank will provide purchase source water protection and water supply redundancy that is currently lacking in the region.?

Project Alternatives:

Alternate A:

Note: If project includes the construction of a new treatment plant or upgrade to existing plant, please explain regionalization options here.

Also considered was a ground storage tank to possibly reduce the cost.  An appropriate elevation could not be found to make this feasible.

Alternate B:

Leave as is.  Problems would continue when refilling system after line breaks or in times of high demand.

Entity Information
Entity Type:	Regional Water Commission
Entity Name:	Cave Run Water Commission
PSC Group ID:
Office EMail:	crwater@mrtc.com
Web URL:
Office Phone:	606-768-6665	Fax:

Entity Address Information
	Mail Address	Physical Address
Address Line 1:	PO Box 20	7533 Hwy 1693
Address Line 2:
City, State Zip:	Wellington , KY 40387	Wellington , KY 40387

Entity Contact Information
Contact Type	Name	Title	EMail	Phone	Cell
Business Contact:	Larry Workman	Manager	crwater@mrtc.com	606-768-6665	606-356-5140
Authorized Official:	Edward Bryant	Chairperson	mayor@mrtc.com	606-768-3457

Information Source:	Kentucky Infrastructure Authority
Date Last Modified:	08.03.2021

Project Administrator (PA) Information

Name:	Jocelyn R Gross
Title:	Planning/GIS Coordinator
Organization:	Gateway Area Development District
EMail:	jocelynr.gross@ky.gov
Phone:	606-780-0090 Fax:
Address Line 1:	110 Lake Park Dr
Address Line 2:
City, State Zip:	Morehead , KY 40351

Applicant Contact (AC) Information

Name:	Larry Workman
Title:	Manager
Organization:	Cave Run Water Commission
EMail:	crwater@mrtc.com
Phone:	606-768-6665 Fax: 606-768-6580
Address Line 1:	PO Box 20
Address Line 2:
City, State Zip:	Wellington , KY 40387

Project Engineer (PE) Information

This project requires a licensed Professional Engineer.

A Professional Engineer has been procured for this project.

Licensed Engineer Information

License Number:	PE 24022
PE Name:	James C. Thompson
Firm Name:	Kentucky Engineering Group PLLC
Address Type:	Work
Address Line 1:	Kentucky Engineering Group PLLC
Address Line 2:	161 North Locust Street
Address Line 3:
City, State Zip:	Versailles , KY 40383
License Status:	Current	Disciplinary Actions:	No
Issue Date:	01.05.2005	Expiration Date:	06.30.2022

Phone:	859∙251∙4127 Fax: 859∙251∙4137
EMail:	jthompson@kyengr.com

Engineering Firm Information
Permit Number:	2889
Firm Name:	Kentucky Engineering Group PLLC
Phone:	859∙251∙4127 Fax: 859∙251∙4127
Web URL:	http://www.kyengr.com/
E-Mail:	jthompson@kyengr.com
Address Line 1:	161 N. Locust St.
Address Line 2:
City, State Zip:	Versailles , KY 40383
Issue Date:	02.19.2009	Expir. Date:	12.31.2021
Permit Status	Current	Disciplinary Actions	No

Estimated Budget As-Bid Budget

Project Cost Categories
Cost Category	Cost
Administrative Expenses:	$42,750
Legal Expenses:	$2,500
Land, Appraisals, Easements:	$10,000
Relocation Expense & Payments:
Planning:	$15,000
Engineering Fees - Design:	$62,160
Engineering Fees - Construction:	$15,540
Engineering Fees - Inspection:	$50,400
Engineering Fees - Other:	$32,500
Construction:	$855,000
Equipment:
Miscellaneous:
Contingencies:	$85,500
Total Project Cost:	$1,171,350

Construction Cost Categories
Cost Category	Cost
Treatment:
Transmission and Distribution:
Source:
Storage:	$855,000
Purchase of Systems:
Restructuring:
Land Acquisition:
Non-Categorized :
Total Construction Cost:	$855,000

Total Sustainability Costs:	$867,500

Note:

Sustainability costs are included within other costs
reported in this tab. This breakout, when provided,
is for SRF review purposes.

Project Funding Sources

Total Project Cost:	$1,171,350
Total Committed Funding:	$1,171,350
Funding Gap:	Fully Funded

Funding Source	Loan or Grant ID	Fiscal Year	Amount	Status	Applicable Date
KIA SRF Fund F Loan (DW)	F20-021	2020	$1,171,350	Committed	06-04-2020
Total Committed			$1,171,350

Funding Source Notes

Additional funding sources may be added in the future. Cave Run Water Commission will pursue additional grant/low interest funding.

Estimated Project Schedule

Estimated Environmental Review Submittal Date:	03.01.2021
Estimated Bid Date:	08.11.2021
Estimated Construction Start Date:	03.01.2022
Estimated Construction Completion Date:	12.31.2022

The following systems are beneficiaries of this project:

	KY0831010	Cave Run Water Commission
	KY0870212	City of Jeffersonville
	KY0830148	City of Frenchburg
	KY0880594	Morgan County Water District

Checked box indicates primary system for this project.

Project Ranking by AWMPC:

Regional Ranking(s):
Planning Unit Ranking:
Total Points:

Plans and Specifications:

Plans and specs have been sent to DOW.

Plans and specs have been reviewed by DOW.

Plans and specs have been sent to PSC.

Plans and specs have been reviewed by PSC.

Economic Impacts
Jobs Created:
Jobs Retained:

MHI Basis:

Demographic Impacts (GIS Census Overlay)
Serviceable Demographic	Project Area	Included Systems	Included Utilities
Population:
Households:
MHI:			*
MHI MOE:
MOE as Percent:
**NSRL:			0

Population and household counts are based on 2010 census block values from the SF1 (100%) dataset.

Median Household Income (MHI) Source: American Community Survey 2015-2019 5Yr Estimates (Table B19013) *(for the primary system operated by the above listed beneficiary utilities).

MHI MOE = Med HH Income Margin of Error.

** NSRL (Non-Standard Rate Levels):
  0 = Greater than or equal to Kentucky MHI (KMHI).
  1 = Between 80% KMHI and KMHI (exclusive).
  2 = Less than or equal to 80% KMHI.
  - KMHI = $50,589
  - 80% KMHI = $40,471

New Customers
New Residential Customers:
New Commercial Customers:
New Institutional Customers:
New Industrial Customers:

New or Improved Service
Service Demographic	Survey Based	Census Overlay*
To Unserved Households:
To Underserved Households:	15,000
To Total Households:	15,000
**Cost Per Household:	$78

*	GIS Census block overlay figures are estimates of population and households potentially served by systems and projects based on a proximity analysis of relevant service lines to census block boundaries published for the 2010 SF1 dataset.
**	Cost per household is based on surveyed household counts, not GIS overlay values.

Geographic Impacts
For Project Area

Counties

Menifee

Legislative Districts

District Name	Legislator
House 074	David Hale
Senate 21	Brandon J. Storm
Congressional 6	Andy Barr

HUC 10 Watersheds

HUC 10 Code	Watershed Name
0510010105	Blackwater Creek-Licking River

Geographic Impacts
For Included System(s)

Counties

Bath

Johnson

Magoffin

Menifee

Montgomery

Morgan

Wolfe

Legislative Districts

District Name
House 072	Matthew Koch
House 074	David Hale
House 092	John Blanton
House 097	Bobby McCool
Senate 21	Brandon J. Storm
Senate 25	Robert Stivers
Senate 28	Ralph Alvarado
Senate 30	Brandon Smith
Senate 31	Phillip Wheeler
Congressional 5	Hal Rogers
Congressional 6	Andy Barr

DW Specific Impacts:

This project relates to a public health emergency.

This project will assist a non-compliant system to achieve compliance.

This project will assist a compliant system to meet future requirements.

This project will provide assistance not compliance related.

This project is necessary to achieve full or partial compliance with a court order, agreed order, or a judicial or administrative consent decree.

Primary system has not received any SDWA Notices of Violation within the previous state fiscal year (July through June).

Project Inventory (Mapped Features):

Point Features:

DOW PermitID	Count	Feature Type	Purpose	Status	Existing Capacity	Proposed Capacity	Units
KY0831010	1	WATER TANK	TANK - INCREASE STORAGE	NEW		300,000.00	GALLONS
KY0831010	1	SCADA	ENERGY EFF - SCADA	NEW			EA
KY0831010	1	SECURITY	SECURITY - DISTRIBUTION SYSTEM	NEW			EA

Linear Features:

DOW Permit ID	Line Type	Purpose	Activity	Size (in.)	Material	Length (LF)
KY0831010	WATER LINE: FINISHED	TRANSMISSION	EXTENSION	12.00	PVC	284
					Total Length	284

Administrative Components:

The following administrative components are included in this project:

Planning

Design

Construction

Management

Regionalization Components:

Public Water Systems Eliminated:

This project includes the elimination of public water system(s) through merger or acquisition.

Water Treatment Plants Eliminated:

This project includes the elimination of water treatment plant(s) through interconnect(s).

Supplementation of Raw Water Supply:

This project includes supplementing the existing raw water supply.

Supplementation of Potable Water Supply:

This project includes supplementing the existing potable water supply.

Emergency Only Water Supply:

This project provides emergency only water supply.

Water Source Protection:

This project includes land acquisition for water source protection.

Water Treatment Components:

This project includes water treatment components.

Water Distribution and Storage Components:

This project includes water distribution and/or storage components.

Water Line Extensions:

This project includes water line extension(s).

Length of extensions:

284 LF

This projects extends service to unserved rural areas.

Redundancy Components:

This project includes emergency power generators for distribution and/or storage activities.

This project includes redundant distribution and/or storage processes.

Explanation of how redundant distribution and/or storage processes will be achieved:

??Cave Run Water Commission's wholesale transmission system is pressurized by the Cave Run Tank. Therefore, if the Cave Run Tank is down for any reason, Cave Run Water Commission cannot provide water to Morgan County Water District, the City of Frenchburg, or the City of Jeffersonville. Cave Run Water Commission provides approximately 40-50% of Morgan County Water District's water; 95-99% of the City of Frenchburg's water; and 95-99% of the City of Jeffersonville's water. In total, Cave Run Water Commission indirectly services a population of 18,900 from the Cave Run Tank and sells an average of 1 million gallons of water to wholesale customers each day. In the past two years, there have been three major main breaks between the Cave Run Tank and the US 460 water transmission main, cutting off the Cave Run Tank (i.e. the pressure mechanism) from the system and eliminating the water supply to wholesale customers. The construction of a new tank will provide purchase source water protection and water supply redun

Finished Water Quality:

This project includes infrastructure to address inadequate water turnover and disinfection byproducts (DBPs).

Number of Loops Created:

This project includes a tank mixing system.

Inadequate turnover and DBPs are addressed as follows:

Cave Run Water Commission has taken disinfection by-products into consideration while planning the implementation of this project and plans to adjust operations following the construction of the new water tank to improve disinfection by-product compliance. Cave Run Water Commission has control over the levels of the City of Frenchburg's water tanks (McCausey Ridge Tank, Tarr Ridge Tank, Craig Hill Tank, and Big Woods Tank). Currently, these tanks cannot drop to the appropriate level to guarantee maximum turnover efficiency because of the needed pressure to move water to the City of Jeffersonville and to back feed Morgan County Water District's Ezel Water Tank. The proposed water tank will provide the sufficient pressure and volume of water to allow the levels in the City of Frenchburg's tanks to drop for better turnover. By improving the turnover in Frenchburg's water tanks, Cave Run Water Commission will be able to improve or eliminate disinfection by-product issues.

Water Line Replacement:

This project replaces problem water lines (breaks, leaks, or restrictive flows due to age), water lines consisting of lead and/or asbestos-cement (AC), and/or inadequately sized water lines.

This project replaces lead service lines.

Water Loss in the Last 12 Months:

The system has experienced the following water loss over the past 12 months:

Water loss volume (MG):	45.972
Water loss percent:	11%

Water Storage and Pressure Components:

This project includes the construction of new water tank(s).

Number of new tank(s):	1
Proposed storage capacity of new tank(s):	300,000	gallons.

Reason for increased storage:

The Ezel area, served by Morgan County Water District, has a demand that depletes the storage of the Ezel Water Tank when Cave Run Water Commission stop producing water at the water treatment plant. With Cave Run Water Commission's current system configuration and operations, Morgan County Water District's Ezel Water Tank? (150,000 Gallons) empties in 10-12 hours when Cave Run stops producing water at the water treatment plant. The Ezel Water Tank has been complete emptied two times in the past year because it cannot be filled when the plant isn't producing water. By constructing a new water tank, Cave Run Water Commission will be able to provide additional storage for the service area and allow the Ezel Water Tank to be filled when the water treatment plant is shutdown between production.

This project includes the replacement of existing water tank(s).

This project includes the rehabilitation of existing water tank(s).

This project includes the construction of new pump station(s).

This project includes the rehabilitation of existing pump station(s).

Security:

This project includes security components for water distribution infrastructure.

Distribution infrastructure security is achieved as follows:

This project include security fencing around the new water storage tank.

Green
InfrastructureWater
EfficiencyEnergy
EfficiencyEnvironmentally
InnovativeAsset
Management

Green Infrastructure:

Green stormwater infrastructure includes a wide array of practices at multiple scales that manage wet weather and that maintains and restores natural hydrology by infiltrating, evapotranspiring and harvesting and using stormwater. On a regional scale, green infrastructure is the preservation and restoration of natural landscape features, such as forests, floodplains, and wetlands, coupled with policies such as infill and redevelopment that reduce overall imperviousness in a watershed. On the local scale, green infrastructure consists of site and neighborhood-specific practices, such as:

Component		Cost
Item 1:	Bioretention
Item 2:	Trees
Item 3:	Green Roofs
Item 4:	Permeable Pavement
Item 5:	Cisterns
Total Cost:

* Indicates a business case may be required for this item.

If any box(es) above are checked, please describe each below.

Water Efficiency:

The use of improved technologies and practices to deliver equal or better services with less water. Water efficiency encompasses conservation and reuse efforts, as well as water loss reduction and prevention, to protect water resources for the future. Examples include:

Component		Cost
Item 1:	Installing or retrofitting water efficient devices such as plumbing fixtures and appliances (toilets, showerheads, urinals).
Item 2:	Installing any type of water meter in previously unmetered areas (can include backflow prevention if in conjunction with meter replacement).
Item 3:	Replacing existing broken/malfunctioning water meters with AMR or smart meters, meters with leak detection, backflow prevention.
Item 4:	Retrofitting/adding AMR capabilities or leak equipment to existing meters.
Item 5:	Conducting water utility audits, leak detection studies, and water use efficiency baseline studies, which are reasonably expected to result in a capital project or in a reduction in demand to alleviate the need for additional capital investment.
Item 6:	Developing conservation plans/programs reasonable expected to result in a water conserving capital project or in a reduction in demand to alleviate the need for capital investment.
Item 7:	Recycling and water reuse projects that replace potable sources with non-potable sources (Gray water, condensate, and wastewater effluent reuse systems, extra treatment or distribution costs associated with water reuse).
Item 8:	Retrofit or replacement of existing landscape irrigation systems to more efficient landscape irrigation systems.
Item 9:	Water meter replacement with traditional water meters.*
Item 10:	Distribution pipe replacement or rehabilitation to reduce water loss and prevent water main breaks.*
Item 11:	Storage tank replacement/rehabilitation to reduce water loss.*
Item 12:	New water efficient landscape irrigation system, where there currently is not one.*
Total Cost:

* Indicates a business case may be required for this item.

If any box(es) above are checked, please describe each below.

Energy Efficiency:

Energy efficiency is the use of improved technologies and practices to reduce the energy consumption of water projects, use energy in a more efficient way, and/or produce/utilize renewable energy. Examples include:

Component		Cost
Item 1:	Renewable energy projects, which are part of a public health project, such as wind, solar, geothermal, and micro-hydroelectric that provides power to a utility.
Item 2:	Utility-owned or publicly-owned renewable energy projects.
Item 3:	Utility energy management planning, including energy assessments, energy audits, optimization studies, and sub-metering of individual processes to determine high energy use areas.
Item 4:	Energy efficient retrofits, upgrades, or new pumping systems and treatment processes (including variable frequency drives (VFDs).*
Item 5:	Pump refurbishment to optimize pump efficiency.*
Item 6:	Projects that result from an energy efficient related assessment.*
Item 7:	Projects that cost effectively eliminate pumps or pumping stations.*
Item 8:	Projects that achieve the remaining increments of energy efficiency in a system that is already very efficient.*
Item 9:	Upgrade of lighting to energy efficient sources.*
Item 10:	Automated and remote control systems (SCADA) that achieve substantial energy savings.*	$12,500
Total Cost:		$12,500

* Indicates a business case may be required for this item.

If any box(es) above are checked, please describe each below.

Item 10: SCADA unit to be installed at the new water tank for remote reading and level control from the Water Treatment Plant.

Environmentally Innovative Projects:

Environmentally innovative projects include those that demonstrate new and/or innovative approaches to delivering services or managing water resources in a more sustainable way. Examples include:

Component		Cost
Item 1:	Total integrated water resources management planning, or other planning framework where project life cycle costs are minimized, which enables communities to adopt more efficient and cost-effective infrastructure solutions.
Item 2:	Plans to improve water quantity and quality associated with water system technical, financial, and managerial capacity.	$855,000
Item 3:	Source water protection planning (delineation, monitoring, modeling).
Item 4:	Planning activities to prepare for adaptation to the long-term effects of climate change and/or extreme weather.
Item 5:	Utility sustainability plan consistent with EPA’s sustainability policy.
Item 6:	Greenhouse gas inventory or mitigation plan and submission of a GHG inventory to a registry as long as it is being done for an SRF eligible facility.
Item 7:	Construction of US Building Council LEED certified buildings, or renovation of an existing building.
Item 8:	Projects that significantly reduce or eliminate the use of chemicals in water treatment.*
Item 9:	Treatment technologies or approaches that significantly reduce the volume of residuals, minimize the generation of residuals, or lower the amount of chemicals in the residuals.*
Item 10:	Trenchless or low impact construction technology.*
Item 11:	Using recycled materials or re-using materials on-site.*
Item 12:	Educational activities and demonstration projects for water or energy efficiency (such as rain gardens).*
Item 13:	Projects that achieve the goals/objectives of utility asset management plans*
Total Cost:		$855,000

* Indicates a business case may be required for this item.

If any box(es) above are checked, please describe each below.

Item 2: This project will improve the water quantity available to the wholesale customers of Cave Run Water Commission and secure water supplies when the Cave Run Water Tank is offline.

Asset Management:

If a category is selected, the applicant must provide supporting documentation in PDF format to substantiate claims.

Asset Management Components

Last Rate Adjustment Date:	06.01.2018 Download Fee Schedule
Rate Adjustment Age (months):	43

System’s monthly water bill, based on 4,000 gallons, as a percentage of MHI:

0.00 %

The system has an Asset Management Plan (AMP).

Note: AMP scoring credit requires at least one of the following components:
	The AMP includes an Asset Inventory.
	The AMP includes a Strategic Plan.
	The AMP includes a Capital Improvement Plan.
Download Supporting Document

The system(s) involved in this project have specifically allocated funds for the rehabilitation and replacement of aging and deteriorating infrastructure.

Download Supporting Document

If any box(es) above are checked, please describe each below.

Cave Run Water Commission has completed the asset inventory in the WRIS system data. The downloadable asset inventory form is attached for reference. 

Cave Run Water Commission is required to maintain a balance of $178,000 in a Depreciation Reserve fund for a Rural Development Loan; however, this account is overfunded. In the 2017 audit (2018 audit is not available at this time), the Depreciation Reserve fund was overfunded in the amount of $96,154 for a total of $274,954. Cave Run Water Commission maintains a monthly payment of $1,490 into the reserve account. The Depreciation Reserve fund page of the 2017 audit has been attached for reference.

Activity	Date
Profile Created:	11.19.2018
Profile Last Modified:	08.26.2021
General Info Last Modified:	12.13.2018
Narrative Last Modified:	05.14.2020
Admin Info Last Modified:	08.09.2019
Budget Info Last Modified:	11.20.2018
Impacts Info Last Modified:	12.13.2018
Plans & Specs Info Last Modified:
Components Info Last Modified:	11.19.2018
GIS Last Modified:	05.12.2020

Deficiencies found in Budget and Schedule Tab:

Funding Sources:

− Warning: The construction start date is not within the normal expected threshold for projects requesting SRF funding.

Detailed Schedule:

− Warning: Estimated construction start date is not within 120 days after estimated bid date.

Deficiencies found in Components Tab:

Water Distribution:

− Number of Loops Created is a required input.

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