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Drinking Water Project Profile:

This profile is read-only (constructed or withdrawn).

Project Title:	Water Plant Modernization
Project Number:	WX21065005	AWMPC:	BGADD
Funding Status:	Over Funded	Date Approved by AWMPC:	04.19.2013
Project Status:	Constructed	Primary County:	Estill
Project Schedule:	Constructed	Planning Unit:	Unit 1
E-ClearingHouse SAI:	KY201702220380	ECH Status:	Approved
Primary System:	KY0330205 Irvine Municipal Utilities	ADD WMC Contact:	Karyn Leverenz
Legal Applicant:	City of Irvine
Entity Type:	Incorporated City

Narrative
Applicant
AdministrationBudget
& Schedule
Impacts
ComponentsSustainable
Infrastructure
Audit

Project Title:
Water Plant Modernization

Project Description:
Expand water treatment plant capacity from 2.0 MGD to 2.7 MGD. Existing plant improvements includes raw water pumps replacement, replace raw water flow meter, construct new chemical mix basin, construct new chemical feed/storage building, replace flocculator mixing equipment, replace sedimentation basin tube settlers, add basin cover structure over existing flocculation and sedimentation basins, replace filter media and controls/instrumentation for two (2) existing filters, construct a third new filter and expand existing filter building, replace high service pumps, replace high service flow meter, upgrade plant instrumentation & telemetry, new security fencing with automatic gate opener, new filter building roof and HVAC system and upgrade electrical switch gear. Proposed water distribution improvements included new instillation of approximately 20,100 LF of 12" PVC water transmission main and a new 500,000 gallon water storage tank which will replace an existing 200,000 gallon tank.

Need For Project: Briefly describe how this project promotes public health or achieves and/or maintains compliance with the Clean Water Act or Safe Drinking Water Act:
The Irvine WTP and distribution system experience occasional events of exceeding Disinfection Byproduct limits. Because the water supplied by Irvine is of marginal quality, the Estill County Water District has chronic problems with meeting DBP limits in their system. The improvements to the WTP, including proposed flocculation basin and sedimentation basin covers which will reduce or eliminate algae growth in those basins, will effectively eliminate the disinfection by-products created by chlorine disinfection of those basins (chloro-organic compounds will be significantly reduced).

Project Alternatives:

Alternate A:

Note: If project includes the construction of a new treatment plant or upgrade to existing plant, please explain regionalization options here.

Abandon existing water treatment plant and construct new plant. Existing plant is already a regional WTP which serves all of Estill County and parts of Jackson, Lee and Powell counties. This would be a very costly alternative.

Alternate B:

Purchase water from another utility (Richmond, Berea, McKee, Beattyville, Clay City, Stanton). Most of the surrounding utilities do not have available capacity to service Irvine & Estill County. This would be a very costly alternative due to the long distances required (approximately 20 miles).

Entity Information
Entity Type:	Incorporated City
Entity Name:	City of Irvine
PSC Group ID:
Office EMail:	cityclerk@irvineonline.net
Web URL:
Office Phone:	606-723-2554	Fax:	606-618-9111

Entity Address Information
	Mail Address	Physical Address
Address Line 1:	101 Chestnut St
Address Line 2:
City, State Zip:	Irvine , KY 40336

Entity Contact Information
Contact Type	Name	Title	EMail	Phone	Cell
Business Contact:	Felicia Campbell	City Clerk	cityclerk@irvineonline.net	606-723-2554
Authorized Official:	James E. Gross	Mayor	mayorgross@irvineonline.net	606-723-2554

Information Source:	Kentucky Department for Local Government
Date Last Modified:	04.19.2024

Project Administrator (PA) Information

Name:	Bob Smallwood
Title:	Vice President
Organization:	Grw Engineers, Inc.
EMail:	bsmallwood@grwinc.com
Phone:	859-223-3999 Fax:
Address Line 1:	801 Corporate Dr
Address Line 2:
City, State Zip:	Lexington , KY 40503

Applicant Contact (AC) Information

Name:	Billy F Williams
Title:	City Utility Manager
Organization:	Irvine Municipal Utilities
EMail:	irvinewater@irvineonline.net
Phone:	606-723-2197 Fax: 606-723-2199
Address Line 1:	238 Broadway
Address Line 2:
City, State Zip:	Irvine , KY 40336

Project Engineer (PE) Information

This project requires a licensed Professional Engineer.

A Professional Engineer has been procured for this project.

Licensed Engineer Information

License Number:	PE 10889
PE Name:	Robert C. Smallwood
Firm Name:	GRW Engineers, Inc.
Address Type:	Work
Address Line 1:	Grw Engineers
Address Line 2:	801 Corporate Dr., Ste. 400
Address Line 3:
City, State Zip:	Lexington , KY 40503
License Status:	Inactive	Disciplinary Actions:	No
Issue Date:	07.12.1978	Expiration Date:	06.30.2024

Phone:	859∙223∙3999 Fax: 859∙223∙8947
EMail:	bsmallwood@grwinc.com

Engineering Firm Information
Permit Number:	87
Firm Name:	GRW Engineers, Inc.
Phone:	859∙223∙3999 Fax: 859∙223∙3999
Web URL:	http://www.grwinc.com/
E-Mail:	cdorsey@grwinc.com
Address Line 1:	801 Corporate Drive
Address Line 2:
City, State Zip:	Lexington , KY 40503
Issue Date:	03.02.1993	Expir. Date:	12.31.2024
Permit Status	Current	Disciplinary Actions	No

Estimated Budget As-Bid Budget

Project Cost Categories
Cost Category	Cost
Administrative Expenses:
Legal Expenses:
Land, Appraisals, Easements:
Relocation Expense & Payments:
Planning:	$30,000
Engineering Fees - Design:	$270,210
Engineering Fees - Construction:	$67,600
Engineering Fees - Inspection:	$235,180
Engineering Fees - Other:	$75,000
Construction:	$4,599,010
Equipment:
Miscellaneous:
Contingencies:	$455,000
Total Project Cost:	$5,732,000

Construction Cost Categories
Cost Category	Cost
Treatment:	$2,249,010
Transmission and Distribution:	$1,600,000
Lead Remediation:
Source:
Storage:	$750,000
Purchase of Systems:
Restructuring:
Land Acquisition:
Non-Categorized :
Total Construction Cost:	$4,599,010

Total Sustainability Costs:	$50,000

Note:

Sustainability costs are included within other costs
reported in this tab. This breakout, when provided,
is for SRF review purposes.

Project Funding Sources

Total Project Cost:	$5,732,000
Total Committed Funding:	$6,932,000
Funding Gap:	$1,200,000	(Over Funded)

Funding Source	Loan or Grant ID	Fiscal Year	Amount	Status	Applicable Date
KIA SRF Fund F Loan (DW)	F17-006	2017	$5,732,000	Committed	03-02-2017
KIA SRF Fund F Loan (DW)	F17-006	2018	$5,732,000	Bypassed	08-03-2017
KIA SRF Fund F Loan (DW)	F17-006	2019	$1,200,000	Committed	01-08-2019
Total Committed			$6,932,000

Funding Source Notes

Estimated Project Schedule

Estimated Environmental Review Submittal Date:	08.01.2017
Estimated Bid Date:	12.15.2017
Estimated Construction Start Date:	03.01.2018
Estimated Construction Completion Date:	06.01.2019

The following systems are beneficiaries of this project:

	KY0330205	Irvine Municipal Utilities
	KY0330123	Estill County Water District #1

Checked box indicates primary system for this project.

Project Ranking by AWMPC:

Regional Ranking(s):
Planning Unit Ranking:
Total Points:

Plans and Specifications:

Plans and specs have been sent to DOW.

Plans and specs have been reviewed by DOW.

Plans and specs have been sent to PSC.

Plans and specs have been reviewed by PSC.

Economic Impacts
Jobs Created:
Jobs Retained:

MHI Basis:

Demographic Impacts (GIS Census Overlay)
Serviceable Demographic	Project Area	Included Systems	Included Utilities
Population:		4,570	4,570
Households:		2,298	2,298
MHI:		$35,816	*$35,816
MHI MOE:		$11,279	$11,279
MOE as Percent:		31%	31%
**NSRL:		2	2

Population and household counts are based on the 2020 Census DEC Redistricting Data (PL 94-171) dataset.

Median Household Income (MHI) Source: American Community Survey 2018-2022 5 Yr Estimates (Table B19013 *(for the primary system operated by the above listed beneficiary utilities).

MHI MOE = Med HH Income Margin of Error.

** NSRL (Non-Standard Rate Levels):
  0 = Greater than or equal to Kentucky MHI (KMHI).
  1 = Between 80% KMHI and KMHI (exclusive).
  2 = Less than or equal to 80% KMHI.
  - KMHI = $60,183
  - 80% KMHI = $48,146

New Customers
New Residential Customers:
New Commercial Customers:
New Institutional Customers:
New Industrial Customers:

New or Improved Service
Service Demographic	Survey Based	Census Overlay*
To Unserved Households:
To Underserved Households:	5,791
To Total Households:	5,791
**Cost Per Household:	$990

*	GIS Census block overlay figures are estimates of population and households potentially served by systems and projects based on a proximity analysis of relevant service lines to census block boundaries published for the 2010 SF1 dataset.
**	Cost per household is based on surveyed household counts, not GIS overlay values.

Geographic Impacts
For Project Area

Counties

Estill

Legislative Districts

District Name	Legislator
House 091	Bill Wesley
Senate 30	Brandon Smith
Congressional 6	Andy Barr

HUC 10 Watersheds

HUC 10 Code	Watershed Name
0510020405	Millers Creek-Kentucky River

Geographic Impacts
For Included System(s)

Counties

Estill

Jackson

Lee

Madison

Powell

Legislative Districts

District Name
House 089	Timmy Truett
House 091	Bill Wesley
Senate 25	Robert Stivers
Senate 30	Brandon Smith
Congressional 5	Hal Rogers
Congressional 6	Andy Barr

DW Specific Impacts:

	This project relates to a public health emergency.
	This project will assist a non-compliant system to achieve compliance.
	This project will assist a compliant system to meet future requirements.
	This project will provide assistance not compliance related.
	This project is necessary to achieve full or partial compliance with a court order, agreed order, or a judicial or administrative consent decree.
	Primary system has not received any SDWA Notices of Violation within the previous state fiscal year (July through June).
	Primary system has had an action level exceedance (lead concentrations exceed an action level of 15 ppb in more than 10% of customer taps sampled) within the last compliance period.
	Primary system has received a lead trigger level exceedance (lead concentrations exceed a trigger level of 10 ppb in more than 10% of customer taps sampled) within the last compliance period.

Project Readiness LSL (Lead Inventory and Lead Service Line Replacement):

Lead Service Line Inventory:

A description of goals to be achieved and products to be created (e.g., electronic or GIS database; customer communication tools) when creating a lead service line inventory procedure, including a proposed timeline for achieving each goal.

Lead Service Line Replacement:

	A strategy for informing customers before a LSLR and a template for an agreement with the private property owner to replace the LSL.
	A process for documenting all property owners declining replacement of privately owned portion of LSL.
	A procedure for customers to flush service lines and premise plumbing of particulate lead.
	A proposed plan for conducting LSL replacement utilizing all requested funding.
	A funding strategy for conducting LSLRs utilizing all requested funding.

Project Inventory (Mapped Features):

Point Features:

DOW PermitID	Count	Feature Type	Purpose	Status	Existing Capacity	Proposed Capacity	Units
KY0330205	1	SECURITY	SECURITY - WATER TREATMENT PLANT	NEW			EA
KY0330205	1	WATER TANK	TANK - INCREASE STORAGE	REPLACE - DECOMMISSION	200,000.00		GALLONS
KY0330205	1	WATER TANK	TANK - INCREASE STORAGE	REPLACE - NEW		500,000.00	GALLONS
KY0330205	1	WATER TREATMENT PLANT	EXPAND TO MEET PROJECTED NEEDS	WTP - EXPANSION	2.00	2.70	MGD

Linear Features:

DOW Permit ID	Line Type	Purpose	Activity	Size (in.)	Material	Length (LF)
KY0330205	WATER LINE: FINISHED	TRANSMISSION	EXTENSION	12.00	PVC	20,076
					Total Length	20,076

Administrative Components:

The following administrative components are included in this project:

Planning

Design

Construction

Management

Audits on Record
Associated With Applicant

Audit Year	Entity Name	Entity Relationship
2021	Irvine, City of	Parent
2020	Irvine, City of	Parent
2022	Irvine Municipal Utilities Commission	Child
2021	Irvine Municipal Utilities Commission	Child
2020	Irvine Municipal Utilities Commission	Child

Regionalization Components:

Public Water Systems Eliminated:

This project includes the elimination of public water system(s) through merger or acquisition.

Water Treatment Plants Eliminated:

This project includes the elimination of water treatment plant(s).

Supplementation of Raw Water Supply:

This project includes supplementing the existing raw water supply.

Supplementation of Potable Water Supply:

This project includes supplementing the existing potable water supply.

Emergency Only Water Supply:

This project provides emergency only water supply.

Water Source Protection:

	This project will preventatively address PFAS or other emerging contaminants of the source water.
	This project will address current PFAS or other emerging contaminants of the source water.
	This project includes the rehabilitation of a dam or reservoir used primarily for drinking water.
	This project includes land acquisition for water source protection.

Water Treatment Components:

This project includes water treatment components.

Treatment Activities:

This project includes a new water treatment plant.

This project includes an expansion of an existing water treatment plant.

Current design capacity (MGD):	2.000
Proposed design capacity (MGD):	2.700

This project includes rehabilitation of an existing water treatment plant.

This project includes upgrades to an existing water treatment plant.

This project includes emergency power generators for treatment activities.

This project includes redundant treatment processes.

This project includes replacement of existing raw water lines.

Treatment - Upgrades/Modifications:

This project includes infrastructure options to meet Cryptosporidium removal/inactivation requirements.

Explanation of how Cryptosporidium removal/inactivation will be achieved:

New chlorine storage and feed equipment will facilitate more efficient disinfection practices to more effectively remove/inactivate Cryptosporidium.

This project includes infrastructure options to meet CT inactivation requirements.

Explanation of how CT inactivation will be achieved:

Proposed flocculation basin and sedimentation basin covers will reduce/eliminate algae growth during peak summer months and allow pre-chlorination to be practiced in those basins during the summer. This will provide additional CT time in those basins.

This project includes treatment modifications to meet the Disinfectants/Disinfection Byproducts Rule at the water treatment plant.

Explanation of how disinfection treatment modifications will be achieved:

The proposed flocculation basin and sedimentation basin covers will reduce/eliminate algae growth in those basins. This will effectively eliminate the disinfection by-products created by chlorine disinfection of those basins (chloro-organic compounds reduced significantly).

This project will provide treatment modifications for VOCs, IOCs, SOC, or Radionuclides.

This project includes treatment modifications to address Secondary Contaminants.

Treatment process modifications preventatively addresses PFAS and other emerging contaminants.

Treatment process modifications addresses current PFAS and other emerging contaminants.

Security:

This project includes security components for water treatment facilities.

Treatment facility security is achieved as follows:

The proposed plant improvements will include new security fencing for the entire plant as well as an automated entrance gate.

Water Distribution and Storage Components:

This project includes water distribution and/or storage components.

Water Line Extensions:

This project includes water line extension(s).

Length of extensions:

20,076 LF

This projects extends service to unserved rural areas.

Redundancy Components:

This project includes emergency power generators for distribution and/or storage activities.

This project includes redundant distribution and/or storage processes.

Finished Water Quality:

This project includes infrastructure to address inadequate water turnover and disinfection byproducts (DBPs).

Number of Loops Created: 8

This project includes a tank mixing system.

Inadequate turnover and DBPs are addressed as follows:

The proposed water transmission and storage improvements will eliminate major hydraulic bottlenecks and greatly facility tank "turnover" and tank mixing.

Service Line Inventory:

This project includes implementation of a service line inventory.

Water Line Replacement:

This project replaces problem water lines (breaks, leaks, or restrictive flows due to age), water lines consisting of lead and/or asbestos-cement (AC), and/or inadequately sized water lines.
In-place or in-situ repair medhods will be used in lieu of water line replacement.
This project replaces lead service lines.

Water Loss in the Last 12 Months:

The system has experienced the following water loss over the past 12 months:

Water loss volume (MG):	64.567
Water loss percent:	15%

Water Storage and Pressure Components:

This project includes the construction of new water tank(s).

This project includes the replacement of existing water tank(s).

Number of replacement tank(s):	1
Number of tank(s) decommissioned:	1
Storage capacity of existing tank(s) being decommissioned:		gallons.
Proposed storage capacity of replacement tank(s):		gallons.

Reason for replacement storage:

This project includes the rehabilitation of existing water tank(s).

This project includes the construction of new pump station(s).

This project includes the rehabilitation of existing pump station(s).

Security:

This project includes security components for water distribution infrastructure.

Distribution infrastructure security is achieved as follows:

Security fencing will be provided for the proposed new water storage tank.

Green
InfrastructureWater
EfficiencyEnergy
EfficiencyEnvironmentally
InnovativeAsset
Management

Green Infrastructure:

Green stormwater infrastructure includes a wide array of practices at multiple scales that manage wet weather and that maintains and restores natural hydrology by infiltrating, evapotranspiring and harvesting and using stormwater. On a regional scale, green infrastructure is the preservation and restoration of natural landscape features, such as forests, floodplains, and wetlands, coupled with policies such as infill and redevelopment that reduce overall imperviousness in a watershed. On the local scale, green infrastructure consists of site and neighborhood-specific practices, such as:

Component		Cost
Item 1:	Bioretention
Item 2:	Trees
Item 3:	Green Roofs
Item 4:	Permeable Pavement
Item 5:	Cisterns
Total Cost:

* Indicates a business case may be required for this item.

If any box(es) above are checked, please describe each below.

Water Efficiency:

The use of improved technologies and practices to deliver equal or better services with less water. Water efficiency encompasses conservation and reuse efforts, as well as water loss reduction and prevention, to protect water resources for the future. Examples include:

Component		Cost
Item 1:	Installing or retrofitting water efficient devices such as plumbing fixtures and appliances (toilets, showerheads, urinals).
Item 2:	Installing any type of water meter in previously unmetered areas (can include backflow prevention if in conjunction with meter replacement).
Item 3:	Replacing existing broken/malfunctioning water meters with AMR or smart meters, meters with leak detection, backflow prevention.
Item 4:	Retrofitting/adding AMR capabilities or leak equipment to existing meters.
Item 5:	Conducting water utility audits, leak detection studies, and water use efficiency baseline studies, which are reasonably expected to result in a capital project or in a reduction in demand to alleviate the need for additional capital investment.
Item 6:	Developing conservation plans/programs reasonable expected to result in a water conserving capital project or in a reduction in demand to alleviate the need for capital investment.
Item 7:	Recycling and water reuse projects that replace potable sources with non-potable sources (Gray water, condensate, and wastewater effluent reuse systems, extra treatment or distribution costs associated with water reuse).
Item 8:	Retrofit or replacement of existing landscape irrigation systems to more efficient landscape irrigation systems.
Item 9:	Water meter replacement with traditional water meters.*
Item 10:	Distribution pipe replacement or rehabilitation to reduce water loss and prevent water main breaks.*
Item 11:	Storage tank replacement/rehabilitation to reduce water loss.*
Item 12:	New water efficient landscape irrigation system, where there currently is not one.*
Item 13:	Implementation of incentive programs to conserve water such as rebates.
Item 14:	Installing WaterSense labeled products (https://www.epa.gov/watersense)
Item 15:	Projects that result from a water efficiency related assessments (such as water audits, leak detection studies, conservation plans, etc.) as long as the assessments adhered to the standard industry practices referenced above.
Item 16:	Distribution system leak detection equipment, portable or permanent.
Item 17:	Automatic flushing systems (portable or permanent).
Item 18:	Pressure reducing valves (PRVs).
Item 19:	Internal plant water reuse (such as backwash water recycling).
Total Cost:

* Indicates a business case may be required for this item.

If any box(es) above are checked, please describe each below.

Energy Efficiency:

Energy efficiency is the use of improved technologies and practices to reduce the energy consumption of water projects, use energy in a more efficient way, and/or produce/utilize renewable energy. Examples include:

Component		Cost
Item 1:	Renewable energy projects, which are part of a public health project, such as wind, solar, geothermal, and micro-hydroelectric that provides power to a utility.
Item 2:	Utility-owned or publicly-owned renewable energy projects.
Item 3:	Utility energy management planning, including energy assessments, energy audits, optimization studies, and sub-metering of individual processes to determine high energy use areas.
Item 4:	Energy efficient retrofits, upgrades, or new pumping systems and treatment processes (including variable frequency drives (VFDs).*
Item 5:	Pump refurbishment to optimize pump efficiency.*
Item 6:	Projects that result from an energy efficient related assessment.*
Item 7:	Projects that cost effectively eliminate pumps or pumping stations.*
Item 8:	Projects that achieve the remaining increments of energy efficiency in a system that is already very efficient.*
Item 9:	Upgrade of lighting to energy efficient sources.*
Item 10:	Automated and remote control systems (SCADA) that achieve substantial energy savings.*
Total Cost:

* Indicates a business case may be required for this item.

If any box(es) above are checked, please describe each below.

Environmentally Innovative Projects:

Environmentally innovative projects include those that demonstrate new and/or innovative approaches to delivering services or managing water resources in a more sustainable way. Examples include:

Component		Cost
Item 1:	Total integrated water resources management planning, or other planning framework where project life cycle costs are minimized, which enables communities to adopt more efficient and cost-effective infrastructure solutions.
Item 2:	Plans to improve water quantity and quality associated with water system technical, financial, and managerial capacity.
Item 3:	Source water protection planning (delineation, monitoring, modeling).
Item 4:	Planning activities to prepare for adaptation to the long-term effects of climate change and/or extreme weather.
Item 5:	Utility sustainability plan consistent with EPA’s sustainability policy.
Item 6:	Greenhouse gas inventory or mitigation plan and submission of a GHG inventory to a registry as long as it is being done for an SRF eligible facility.
Item 7:	Construction of US Building Council LEED certified buildings, or renovation of an existing building.
Item 8:	Projects that significantly reduce or eliminate the use of chemicals in water treatment.*
Item 9:	Treatment technologies or approaches that significantly reduce the volume of residuals, minimize the generation of residuals, or lower the amount of chemicals in the residuals.*
Item 10:	Trenchless or low impact construction technology.*	$50,000
Item 11:	Using recycled materials or re-using materials on-site.*
Item 12:	Educational activities and demonstration projects for water or energy efficiency (such as rain gardens).*
Item 13:	Projects that achieve the goals/objectives of utility asset management plans*
Total Cost:		$50,000

* Indicates a business case may be required for this item.

If any box(es) above are checked, please describe each below.

All road, railroad and creek crossings will utilize bore and jack or directional drilling construction to minimize impacts to existing environment.

Asset Management:

If a category is selected, the applicant must provide supporting documentation in PDF format to substantiate claims.

Asset Management Components

Last Rate Adjustment Date:	05.01.2021 Download Fee Schedule
Rate Adjustment Age (months):	32

System’s monthly water bill, based on 4,000 gallons, as a percentage of MHI:

1.00%

The system has an Asset Management Plan (AMP).

The system(s) involved in this project have specifically allocated funds for the rehabilitation and replacement of aging and deteriorating infrastructure.

If any box(es) above are checked, please describe each below.

Activity	Date
Profile Created:	10.18.2012
Profile Last Modified:	04.29.2021
General Info Last Modified:	04.29.2021
Narrative Last Modified:	02.22.2017
Admin Info Last Modified:	02.22.2017
Budget Info Last Modified:	02.13.2017
Impacts Info Last Modified:	12.02.2015
Plans & Specs Info Last Modified:
Components Info Last Modified:	12.02.2015
GIS Last Modified:	01.23.2020

Deficiencies found in Administration Tab:

Project Engineer:

− The project engineer's license is not current.

Deficiencies found in Components Tab:

Water Distribution:

− Replacement Storage Reason is a required input.