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Drinking Water Project Profile:

This profile is currently locked (SRF Applicant).

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Project Title:	SWSC AMR and Smart Meter Water Meter Replacement
Project Number:	WX21229030	AWMPC:	LTADD
Funding Status:	Not Funded	Date Approved by AWMPC:	05.23.2024
Project Status:	Approved	Primary County:	Washington
Project Schedule:	0-2 Years	Planning Unit:	Washington
E-ClearingHouse SAI:	KY202407231218	ECH Status:	Approved
Primary System:	KY1150415 Springfield Water & Sewer Commission	ADD WMC Contact:	Jeff Noel
Legal Applicant:	Springfield Water and Sewer Commission
Entity Type:	Municipal Utility, Board, or Commission

Narrative
Applicant
AdministrationBudget
& Schedule
Impacts
ComponentsSustainable
Infrastructure
Audit
Map

Project Title:
SWSC AMR and Smart Meter Water Meter Replacement

Project Description:
Replace all existing traditional water meters (approx. 3,000 meters left to replace) with new, more accurate AMR or AMI/smart meter radio-read type water meters to help reduce non-revenue water. Additionally, labor efficiencies will be enhanced with the installation of electronic endpoints at each meter location. This will result in customer usage gathering in a more timely, safer manner. Also, the project will include the assessment and mitigation of potential water quality issues throughout the distribution system with the installation of check valves and back flow prevention devices on susceptible customer connections.

Need For Project: Briefly describe how this project promotes public health or achieves and/or maintains compliance with the Clean Water Act or Safe Drinking Water Act:
Springfield Water & Sewer Commission aims to reduce their non-revenue water/water losses in their water distribution system and therefore increase their water revenue for water that is produced. The current Badger meters are near the end of the their current life and currently over 500 meters need to be hand read each month. This number grows monthly which consumes more staff time reading meters and less time can be dedicated to preventative programs.

Project Alternatives:

Alternate A:

Note: If project includes the construction of a new treatment plant or upgrade to existing plant, please explain regionalization options here.

Install these meters as local funds allow which will drag out the timeline

Alternate B:

Install new AMR meters

Entity Information
Entity Type:	Municipal Utility, Board, or Commission
Entity Name:	Springfield Water and Sewer Commission
PSC Group ID:
Office EMail:	info@springfieldwater.org
Web URL:	http://springfieldwatercompany.org
Office Phone:	859-336-5454	Fax:	859-336-9986

Entity Address Information
	Mail Address	Physical Address
Address Line 1:	PO Box 307
Address Line 2:	603 W Main St
City, State Zip:	Springfield , KY 40069

Entity Contact Information
Contact Type	Name	Title	EMail	Phone	Cell
Business Contact:	Angela Culver	Office Manager	angela.culver@springfieldwater.org	859-336-5454
Authorized Official:	Chris Essex	Mayor	chris.essex@springfieldky.org	859-336-5440

Information Source:	Kentucky Infrastructure Authority
Date Last Modified:	09.06.2023

Project Administrator (PA) Information

Name:	Angela Culver
Title:	Special Projects Administrator
Organization:	Springfield Water and Sewer Commission
EMail:	angela.culver@springfieldwater.org
Phone:	859-336-5454 Fax: 859-336-5455
Address Line 1:	PO Box 307
Address Line 2:
City, State Zip:	Springfield , KY 40069

Applicant Contact (AC) Information

Name:	Angela Culver
Title:	Special Projects Administrator
Organization:	Springfield Water and Sewer Commission
EMail:	angela.culver@springfieldwater.org
Phone:	859-336-5454 Fax: 859-336-5455
Address Line 1:	PO Box 307
Address Line 2:
City, State Zip:	Springfield , KY 40069

Project Engineer (PE) Information

This project requires a licensed Professional Engineer.

A Professional Engineer has been procured for this project.

Licensed Engineer Information

License Number:	PE 15736
PE Name:	James Kyle Roberts
Firm Name:	Bell Engineering
Address Type:	Home
Address Line 1:	4177 Heartwood Rd
Address Line 2:
Address Line 3:
City, State Zip:	Lexington , KY 40515
License Status:	Current	Disciplinary Actions:	No
Issue Date:	02.03.1989	Expiration Date:	06.30.2026

Phone:	859∙278∙5412 Fax: 859∙278∙2911
EMail:	jroberts@hkbell.com

Engineering Firm Information
Permit Number:	152
Firm Name:	Bell Engineering
Phone:	859∙278∙5412 Fax: 859∙278∙2911
Web URL:	http://www.hkbell.com/
E-Mail:	jroberts@hkbell.com
Address Line 1:	2480 Fortune Drive
Address Line 2:	Suite 350
City, State Zip:	Lexington , KY 40509
Issue Date:	03.29.1993	Expir. Date:	12.31.2025
Permit Status	Current	Disciplinary Actions	No

Estimated Budget As-Bid Budget

Project Cost Categories
Cost Category	Cost
Administrative Expenses:
Legal Expenses:
Land, Appraisals, Easements:	$15,000
Relocation Expense & Payments:
Planning:
Engineering Fees - Design:	$20,000
Engineering Fees - Construction:	$7,500
Engineering Fees - Inspection:	$11,500
Engineering Fees - Other:	$20,000
Construction:	$400,000
Equipment:	$1,700,000
Miscellaneous:
Contingencies:
Total Project Cost:	$2,174,000

Construction Cost Categories
Cost Category	Cost
Treatment:
Transmission and Distribution:	$400,000
Lead Remediation:
Source:
Storage:
Purchase of Systems:
Restructuring:
Land Acquisition:
Non-Categorized :
Total Construction Cost:	$400,000

Total Sustainability Costs:	$2,110,000

Note:

Sustainability costs are included within other costs
reported in this tab. This breakout, when provided,
is for SRF review purposes.

Project Funding Sources

Total Project Cost:	$2,174,000
Total Committed Funding:
Funding Gap:	Not Funded

This project is requesting SRF funding.

Funding Source	Loan or Grant ID	Fiscal Year	Amount	Status	Applicable Date
24HB001 - Ky WWATERS Program		2025	$2,174,000	Bypassed	03-28-2025
KIA SRF Fund F Loan (DW)	F26-068	2026	$2,174,000	Ranked	03-28-2025
KIA Fund B Grant		2024	$2,174,000	Anticipated
Total Committed

Funding Source Notes

KIA is anticipated:It might possibly be the Fund F, Disadvantaged Waters Money.

Estimated Project Schedule

Estimated Environmental Review Submittal Date:
Estimated Bid Date:	06.01.2025
Estimated Construction Start Date:	09.01.2025
Estimated Construction Completion Date:	03.01.2026

The following systems are beneficiaries of this project:

KY1150415

Springfield Water & Sewer Commission

Checked box indicates primary system for this project.

Project Ranking by AWMPC:

Regional Ranking(s):
Planning Unit Ranking:
Total Points:

Plans and Specifications:

Plans and specs have been sent to DOW.

Plans and specs have been reviewed by DOW.

Plans and specs have been sent to PSC.

Plans and specs have been reviewed by PSC.

Economic Impacts
Jobs Created:
Jobs Retained:

MHI Basis:

Demographic Impacts (GIS Census Overlay)
Serviceable Demographic	Project Area	Included Systems	Included Utilities
Population:		10,757	10,755
Households:		4,679	4,679
MHI:		$56,551	*$56,551
MHI MOE:		$13,939	$13,939
MOE as Percent:		25%	25%
**NSRL:		1	1

Population and household counts are based on the 2020 Census DEC Redistricting Data (PL 94-171) dataset.

Median Household Income (MHI) Source: American Community Survey 2019-2023 5 Yr Estimates (Table B19013 *(for the primary system operated by the above listed beneficiary utilities).

MHI MOE = Med HH Income Margin of Error.

** NSRL (Non-Standard Rate Levels):
  0 = Greater than or equal to Kentucky MHI (KMHI).
  1 = Between 80% KMHI and KMHI (exclusive).
  2 = Less than or equal to 80% KMHI.
  - KMHI = $62,417
  - 80% KMHI = $49,934

New Customers
New Residential Customers:
New Commercial Customers:
New Institutional Customers:
New Industrial Customers:

New or Improved Service
Service Demographic	Survey Based	Census Overlay*
To Unserved Households:
To Underserved Households:	3,000
To Total Households:	3,000
**Cost Per Household:	$725

*	GIS Census block overlay figures are estimates of population and households potentially served by systems and projects based on a proximity analysis of relevant service lines to census block boundaries published for the 2010 SF1 dataset.
**	Cost per household is based on surveyed household counts, not GIS overlay values.

Geographic Impacts
For Project Area

Counties

Washington

Legislative Districts

District Name	Legislator
House 055	Kim King
Senate 14	Jimmy Higdon
Congressional 1	James Comer

HUC 10 Watersheds

HUC 10 Code	Watershed Name
0514010303	Lower Beech Fork

Geographic Impacts
For Included System(s)

Counties

Anderson

Boyle

Marion

Mercer

Nelson

Washington

Legislative Districts

District Name
House 050	Candy Massaroni
House 051	Michael Sarge Pollock
House 053	James Tipton
House 054	Daniel Elliott
House 055	Kim King
Senate 07	Aaron Reed
Senate 12	Amanda Mays Bledsoe
Senate 14	Jimmy Higdon
Congressional 1	James Comer
Congressional 4	Thomas Massie
Congressional 6	Andy Barr

DW Specific Impacts:

	This project relates to a public health emergency.
	This project will assist a non-compliant system to achieve compliance.
	This project will assist a compliant system to meet future requirements.
	This project will provide assistance not compliance related.
	This project is necessary to achieve full or partial compliance with a court order, agreed order, or a judicial or administrative consent decree.
	Primary system has not received any SDWA Notices of Violation within the previous state fiscal year (July through June).
	Primary system has had an action level exceedance (lead concentrations exceed an action level of 15 ppb in more than 10% of customer taps sampled) within the last compliance period.
	Primary system has received a lead trigger level exceedance (lead concentrations exceed a trigger level of 10 ppb in more than 10% of customer taps sampled) within the last compliance period.

Project Readiness LSL (Lead Inventory and Lead Service Line Replacement):

Lead Service Line Inventory:

A description of goals to be achieved and products to be created (e.g., electronic or GIS database; customer communication tools) when creating a lead service line inventory procedure, including a proposed timeline for achieving each goal.

Lead Service Line Replacement:

	A strategy for informing customers before a LSLR and a template for an agreement with the private property owner to replace the LSL.
	A process for documenting all property owners declining replacement of privately owned portion of LSL.
	A procedure for customers to flush service lines and premise plumbing of particulate lead.
	A proposed plan for conducting LSL replacement utilizing all requested funding.
	A funding strategy for conducting LSLRs utilizing all requested funding.

Project Inventory (Mapped Features):

Point Features:

DOW PermitID	Count	Feature Type	Purpose	Status	Existing Capacity	Proposed Capacity	Units
KY1150415	1	TRADITIONAL METER	WATER EFF - AMR CAPABILITIES	REPLACE - NEW			EA
KY1150415	1	TRADITIONAL METER	WATER EFF - TRADITIONAL METERS	REPLACE - NEW			EA

Administrative Components:

The following administrative components are included in this project:

Planning

Design

Construction

Management

Audits on Record
Associated With Applicant

Audit Year	Entity Name	Entity Relationship
2022	Springfield, City of	Parent
2021	Springfield, City of	Parent
2024	Springfield Water and Sewer Commission	Child
2023	Springfield Water and Sewer Commission	Child
2022	Springfield Water and Sewer Commission	Child
2021	Springfield Water and Sewer Commission	Child

Regionalization Components:

Public Water Systems Eliminated:

This project includes the elimination of public water system(s) through merger or acquisition.

Water Treatment Plants Eliminated:

This project includes the elimination of water treatment plant(s).

Supplementation of Raw Water Supply:

This project includes supplementing the existing raw water supply.

Supplementation of Potable Water Supply:

This project includes supplementing the existing potable water supply.

Emergency Only Water Supply:

This project provides emergency only water supply.

Water Source Protection:

	This project will preventatively address PFAS or other emerging contaminants of the source water.
	This project will address current PFAS or other emerging contaminants of the source water.
	This project includes the rehabilitation of a dam or reservoir used primarily for drinking water.
	This project includes land acquisition for water source protection.

Water Treatment Components:

This project includes water treatment components.

Water Distribution and Storage Components:

This project includes water distribution and/or storage components.

Green
InfrastructureWater
EfficiencyEnergy
EfficiencyEnvironmentally
InnovativeAsset
Management

Green Infrastructure:

Green stormwater infrastructure includes a wide array of practices at multiple scales that manage wet weather and that maintains and restores natural hydrology by infiltrating, evapotranspiring and harvesting and using stormwater. On a regional scale, green infrastructure is the preservation and restoration of natural landscape features, such as forests, floodplains, and wetlands, coupled with policies such as infill and redevelopment that reduce overall imperviousness in a watershed. On the local scale, green infrastructure consists of site and neighborhood-specific practices, such as:

Component		Cost
Item 1:	Bioretention
Item 2:	Trees
Item 3:	Green Roofs
Item 4:	Permeable Pavement
Item 5:	Cisterns
Total Cost:

* Indicates a business case may be required for this item.

If any box(es) above are checked, please describe each below.

Water Efficiency:

The use of improved technologies and practices to deliver equal or better services with less water. Water efficiency encompasses conservation and reuse efforts, as well as water loss reduction and prevention, to protect water resources for the future. Examples include:

Component		Cost
Item 1:	Installing or retrofitting water efficient devices such as plumbing fixtures and appliances (toilets, showerheads, urinals).
Item 2:	Installing any type of water meter in previously unmetered areas (can include backflow prevention if in conjunction with meter replacement).
Item 3:	Replacing existing broken/malfunctioning water meters with AMR or smart meters, meters with leak detection, backflow prevention.	$1,600,000
Item 4:	Retrofitting/adding AMR capabilities or leak equipment to existing meters.	$500,000
Item 5:	Conducting water utility audits, leak detection studies, and water use efficiency baseline studies, which are reasonably expected to result in a capital project or in a reduction in demand to alleviate the need for additional capital investment.
Item 6:	Developing conservation plans/programs reasonable expected to result in a water conserving capital project or in a reduction in demand to alleviate the need for capital investment.
Item 7:	Recycling and water reuse projects that replace potable sources with non-potable sources (Gray water, condensate, and wastewater effluent reuse systems, extra treatment or distribution costs associated with water reuse).
Item 8:	Retrofit or replacement of existing landscape irrigation systems to more efficient landscape irrigation systems.
Item 9:	Water meter replacement with traditional water meters.*
Item 10:	Distribution pipe replacement or rehabilitation to reduce water loss and prevent water main breaks.*
Item 11:	Storage tank replacement/rehabilitation to reduce water loss.*
Item 12:	New water efficient landscape irrigation system, where there currently is not one.*
Item 13:	Implementation of incentive programs to conserve water such as rebates.
Item 14:	Installing WaterSense labeled products (https://www.epa.gov/watersense)
Item 15:	Projects that result from a water efficiency related assessments (such as water audits, leak detection studies, conservation plans, etc.) as long as the assessments adhered to the standard industry practices referenced above.
Item 16:	Distribution system leak detection equipment, portable or permanent.
Item 17:	Automatic flushing systems (portable or permanent).
Item 18:	Pressure reducing valves (PRVs).	$10,000
Item 19:	Internal plant water reuse (such as backwash water recycling).
Total Cost:		$2,110,000

* Indicates a business case may be required for this item.

If any box(es) above are checked, please describe each below.

Replace all existing traditional water meters (approx. 3,000 meters left to replace) with new, more accurate AMR or AMI/smart meter radio-read type water meters.

Energy Efficiency:

Energy efficiency is the use of improved technologies and practices to reduce the energy consumption of water projects, use energy in a more efficient way, and/or produce/utilize renewable energy. Examples include:

Component		Cost
Item 1:	Renewable energy projects, which are part of a public health project, such as wind, solar, geothermal, and micro-hydroelectric that provides power to a utility.
Item 2:	Utility-owned or publicly-owned renewable energy projects.
Item 3:	Utility energy management planning, including energy assessments, energy audits, optimization studies, and sub-metering of individual processes to determine high energy use areas.
Item 4:	Energy efficient retrofits, upgrades, or new pumping systems and treatment processes (including variable frequency drives (VFDs).*
Item 5:	Pump refurbishment to optimize pump efficiency.*
Item 6:	Projects that result from an energy efficient related assessment.*
Item 7:	Projects that cost effectively eliminate pumps or pumping stations.*
Item 8:	Projects that achieve the remaining increments of energy efficiency in a system that is already very efficient.*
Item 9:	Upgrade of lighting to energy efficient sources.*
Item 10:	Automated and remote control systems (SCADA) that achieve substantial energy savings.*
Total Cost:

* Indicates a business case may be required for this item.

If any box(es) above are checked, please describe each below.

Environmentally Innovative Projects:

Environmentally innovative projects include those that demonstrate new and/or innovative approaches to delivering services or managing water resources in a more sustainable way. Examples include:

Component		Cost
Item 1:	Total integrated water resources management planning, or other planning framework where project life cycle costs are minimized, which enables communities to adopt more efficient and cost-effective infrastructure solutions.
Item 2:	Plans to improve water quantity and quality associated with water system technical, financial, and managerial capacity.
Item 3:	Source water protection planning (delineation, monitoring, modeling).
Item 4:	Planning activities to prepare for adaptation to the long-term effects of climate change and/or extreme weather.
Item 5:	Utility sustainability plan consistent with EPA’s sustainability policy.
Item 6:	Greenhouse gas inventory or mitigation plan and submission of a GHG inventory to a registry as long as it is being done for an SRF eligible facility.
Item 7:	Construction of US Building Council LEED certified buildings, or renovation of an existing building.
Item 8:	Projects that significantly reduce or eliminate the use of chemicals in water treatment.*
Item 9:	Treatment technologies or approaches that significantly reduce the volume of residuals, minimize the generation of residuals, or lower the amount of chemicals in the residuals.*
Item 10:	Trenchless or low impact construction technology.*
Item 11:	Using recycled materials or re-using materials on-site.*
Item 12:	Educational activities and demonstration projects for water or energy efficiency (such as rain gardens).*
Item 13:	Projects that achieve the goals/objectives of utility asset management plans*
Total Cost:

* Indicates a business case may be required for this item.

If any box(es) above are checked, please describe each below.

Asset Management:

If a category is selected, the applicant must provide supporting documentation in PDF format to substantiate claims.

Asset Management Components

Last Rate Adjustment Date:	11.01.2024 Download Fee Schedule
Rate Adjustment Age (months):	2

System’s monthly water bill, based on 4,000 gallons, as a percentage of MHI:

0.63%

The system has an Asset Management Plan (AMP).

Note: AMP scoring credit requires at least one of the following components:
	The AMP includes an Asset Inventory.
	The AMP includes a Strategic Plan.
	The AMP includes a Capital Improvement Plan.
Download Supporting Document

The system(s) involved in this project have specifically allocated funds for the rehabilitation and replacement of aging and deteriorating infrastructure.

Download Supporting Document

If any box(es) above are checked, please describe each below.

The system superintendent prepares and presents to the Board of Directors a Capital Improvement Plan annually. Rates are reviewed each year to provide sufficient revenue for operations and maintenance. Reserve accounts are fully funded or payments made as required.

Strategic Plan was sent directly to DOW - too large to upload to WRIS

Activity	Date
Profile Created:	05.13.2024
Profile Last Modified:	02.26.2025
General Info Last Modified:	06.17.2024
Narrative Last Modified:	05.13.2024
Admin Info Last Modified:	02.07.2025
Budget Info Last Modified:	05.13.2024
Impacts Info Last Modified:	12.11.2024
Plans & Specs Info Last Modified:
Components Info Last Modified:	05.13.2024
GIS Last Modified:	12.17.2024

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