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Drinking Water Project Profile:

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Project Title:	Berea Utilities - Owsley Fork Reservior (Red Lick Creek MPS No. 1) Rehabilitation
Project Number:	WX21151040	AWMPC:	BGADD
Funding Status:	Partially Funded	Date Approved by AWMPC:	10.17.2008
Project Status:	Approved	Primary County:	Madison
Project Schedule:	0-2 Years	Planning Unit:	Unit 7
E-ClearingHouse SAI:	KY201609011201	ECH Status:	Approved
Primary System:	KY0760030 Berea Municipal Utilities	ADD WMC Contact:	Karyn Leverenz
Legal Applicant:	City of Berea
Entity Type:	Incorporated City

Narrative
Applicant
AdministrationBudget
& Schedule
Impacts
ComponentsSustainable
Infrastructure
Audit
Map

Project Title:
Berea Utilities - Owsley Fork Reservior (Red Lick Creek MPS No. 1) Rehabilitation

Project Description:
This project addresses two problems of Berea Municipal Utilities (BMU). First, the amount of raw water storage in Berea's three reservoirs, and water conservation is required on a fairly frequent basis. Projections indicate that in a medium drought Berea's water supply would decrease to the point that raw water quality would suffer and enforced water conservation would have a serious economic impact. Second, the Owsley Fork Reservoir no longer complies with state and federal regulations because of hazard classification change. This project addresses the first problem by raising the normal pool of the reservoir to store enough water for another 1 million gallons per day and addresses the second problem by raising the dam and improving the spillway. The Natural Resources and Conservation Service (NRCS) originally funded this project in 2013 to cover a feasibility study to determine the alternatives that meet the compliance requirement. Additional funds were added in 2014 to fund planning and environmental assessment. Also in 2014, NRCS changed its funding capabilities so that related water supply would also be fund-able. NRCS has committed $731,000 to date for these phases.

Need For Project: Briefly describe how this project promotes public health or achieves and/or maintains compliance with the Clean Water Act or Safe Drinking Water Act:
Raising the water level in Owsley Fork Reservoir will reduce the potential of poor water quality from reduced levels, and assist in ensuring source water is available to sustain the more than 37,000 residents BMU's system serves.

Project Alternatives:

Alternate A:

Note: If project includes the construction of a new treatment plant or upgrade to existing plant, please explain regionalization options here.

Indirect potable reuse

Alternate B:

Richmond Utilities interconnect

Entity Information
Entity Type:	Incorporated City
Entity Name:	City of Berea
PSC Group ID:	8809300
Office EMail:	radams@bereaky.gov
Web URL:
Office Phone:	859-986-8528	Fax:	859-968-7657

Entity Address Information
	Mail Address	Physical Address
Address Line 1:	212 Chestnut St
Address Line 2:
City, State Zip:	Berea , KY 40403

Entity Contact Information
Contact Type	Name	Title	EMail	Phone	Cell
Business Contact:	Robin Adams	City Clerk	radams@bereaky.gov	859-986-8528
Authorized Official:	Bruce Fraley	Mayor	bfraley@bereaky.gov	859-986-8528

Information Source:	Kentucky Department for Local Government
Date Last Modified:	04.19.2024

Project Administrator (PA) Information

Name:	Robert E Casher
Title:	Public Administration Specialist
Organization:	Bluegrass Area Development District
EMail:	bcasher@bgadd.org
Phone:	859-269-8021 Fax: 859-269-7917
Address Line 1:	699 Perimeter Drive
Address Line 2:
City, State Zip:	Lexington , KY 40517

Applicant Contact (AC) Information

Name:	Ed Fortner
Title:	Director of Berea Utilities
Organization:	City of Berea
EMail:	efortner@bereaky.gov
Phone:	859-986-4391 Fax:
Address Line 1:	P.O. Box 926
Address Line 2:
City, State Zip:	Berea , KY 40403

Project Engineer (PE) Information
This project requires a licensed Professional Engineer. A Professional Engineer has been procured for this project.

Estimated Budget As-Bid Budget

Project Cost Categories
Cost Category	Cost
Administrative Expenses:	$355,000
Legal Expenses:	$91,000
Land, Appraisals, Easements:	$46,000
Relocation Expense & Payments:	$101,000
Planning:	$731,000
Engineering Fees - Design:	$535,000
Engineering Fees - Construction:	$134,000
Engineering Fees - Inspection:	$779,000
Engineering Fees - Other:	$311,000
Construction:	$9,066,000
Equipment:
Miscellaneous:	$203,000
Contingencies:	$907,000
Total Project Cost:	$13,259,000

Construction Cost Categories
Cost Category	Cost
Treatment:
Transmission and Distribution:
Lead Remediation:
Source:	$6,542,000
Storage:
Purchase of Systems:
Restructuring:
Land Acquisition:	$125,000
Non-Categorized :	$2,399,000
Total Construction Cost:	$9,066,000

Total Sustainability Costs:	$13,259,001

Note:

Sustainability costs are included within other costs
reported in this tab. This breakout, when provided,
is for SRF review purposes.

Project Funding Sources

Total Project Cost:	$13,259,000
Total Committed Funding:	$1,731,000
Funding Gap:	$11,528,000	(Partially Funded)

Funding Source	Loan or Grant ID	Fiscal Year	Amount	Status	Applicable Date
Local			$500,000	Committed	10-11-2017
NRCS - Line Item Grant			$731,000	Committed	08-12-2013
HB 380 Non-Coal Grant	391N-2007	2007	$500,000	Committed	04-24-2012
KIA SRF Fund F Loan (DW)	F22-102	2022	$11,528,000	Expired	09-08-2021
Total Committed			$1,731,000

Funding Source Notes

NRCS is expected to fund 65% of the project costs, not to exceed construction costs.

Estimated Project Schedule

Estimated Environmental Review Submittal Date:
Estimated Bid Date:	11.01.2021
Estimated Construction Start Date:	01.01.2022
Estimated Construction Completion Date:	08.01.2023

The following systems are beneficiaries of this project:

KY0760030

Berea Municipal Utilities

Checked box indicates primary system for this project.

Project Ranking by AWMPC:

Regional Ranking(s):
Planning Unit Ranking:
Total Points:

Plans and Specifications:

Plans and specs have been sent to DOW.

Plans and specs have been reviewed by DOW.

Plans and specs have been sent to PSC.

Plans and specs have been reviewed by PSC.

Economic Impacts
Jobs Created:
Jobs Retained:

MHI Basis:

Demographic Impacts (GIS Census Overlay)
Serviceable Demographic	Project Area	Included Systems	Included Utilities
Population:		11,121	11,121
Households:		4,608	4,608
MHI:		$54,866	*$54,866
MHI MOE:		$6,115	$6,115
MOE as Percent:		11%	11%
**NSRL:		1	1

Population and household counts are based on the 2020 Census DEC Redistricting Data (PL 94-171) dataset.

Median Household Income (MHI) Source: American Community Survey 2018-2022 5 Yr Estimates (Table B19013 *(for the primary system operated by the above listed beneficiary utilities).

MHI MOE = Med HH Income Margin of Error.

** NSRL (Non-Standard Rate Levels):
  0 = Greater than or equal to Kentucky MHI (KMHI).
  1 = Between 80% KMHI and KMHI (exclusive).
  2 = Less than or equal to 80% KMHI.
  - KMHI = $60,183
  - 80% KMHI = $48,146

New Customers
New Residential Customers:
New Commercial Customers:
New Institutional Customers:
New Industrial Customers:

New or Improved Service
Service Demographic	Survey Based	Census Overlay*
To Unserved Households:
To Underserved Households:
To Total Households:
**Cost Per Household:

*	GIS Census block overlay figures are estimates of population and households potentially served by systems and projects based on a proximity analysis of relevant service lines to census block boundaries published for the 2010 SF1 dataset.
**	Cost per household is based on surveyed household counts, not GIS overlay values.

Geographic Impacts
For Project Area

Counties

Madison

Legislative Districts

District Name	Legislator
House 071	Josh Bray
Senate 34	Jared Carpenter
Congressional 6	Andy Barr

HUC 10 Watersheds

HUC 10 Code	Watershed Name
0510020404	Station Camp Creek

Geographic Impacts
For Included System(s)

Counties

Madison

Legislative Districts

District Name
House 071	Josh Bray
House 081	Deanna Frazier Gordon
Senate 34	Jared Carpenter
Congressional 6	Andy Barr

DW Specific Impacts:

	This project relates to a public health emergency.
	This project will assist a non-compliant system to achieve compliance.
	This project will assist a compliant system to meet future requirements.
	This project will provide assistance not compliance related.
	This project is necessary to achieve full or partial compliance with a court order, agreed order, or a judicial or administrative consent decree.
	Primary system has not received any SDWA Notices of Violation within the previous state fiscal year (July through June).
	Primary system has had an action level exceedance (lead concentrations exceed an action level of 15 ppb in more than 10% of customer taps sampled) within the last compliance period.
	Primary system has received a lead trigger level exceedance (lead concentrations exceed a trigger level of 10 ppb in more than 10% of customer taps sampled) within the last compliance period.

Project Readiness LSL (Lead Inventory and Lead Service Line Replacement):

Lead Service Line Inventory:

A description of goals to be achieved and products to be created (e.g., electronic or GIS database; customer communication tools) when creating a lead service line inventory procedure, including a proposed timeline for achieving each goal.

Lead Service Line Replacement:

	A strategy for informing customers before a LSLR and a template for an agreement with the private property owner to replace the LSL.
	A process for documenting all property owners declining replacement of privately owned portion of LSL.
	A procedure for customers to flush service lines and premise plumbing of particulate lead.
	A proposed plan for conducting LSL replacement utilizing all requested funding.
	A funding strategy for conducting LSLRs utilizing all requested funding.

Project Inventory (Mapped Features):

Point Features:

DOW PermitID	Count	Feature Type	Purpose	Status	Existing Capacity	Proposed Capacity	Units
KY0760030	1	REHABILITATION OF EXISTING RESERVOIR	SUPPLEMENT SUPPLY, CAPTURE RUNOFF	REHAB			EA

Administrative Components:

The following administrative components are included in this project:

Planning

Design

Construction

Management

Audits on Record
Associated With Applicant

Audit Year	Entity Name	Entity Relationship
2023	Berea, City of	Parent
2022	Berea, City of	Parent
2021	Berea, City of	Parent
2020	Berea, City of	Parent

Regionalization Components:

Public Water Systems Eliminated:

This project includes the elimination of public water system(s) through merger or acquisition.

Water Treatment Plants Eliminated:

This project includes the elimination of water treatment plant(s).

Supplementation of Raw Water Supply:

This project includes supplementing the existing raw water supply.

Supplementation of Potable Water Supply:

This project includes supplementing the existing potable water supply.

Emergency Only Water Supply:

This project provides emergency only water supply.

Water Source Protection:

	This project will preventatively address PFAS or other emerging contaminants of the source water.
	This project will address current PFAS or other emerging contaminants of the source water.
	This project includes the rehabilitation of a dam or reservoir used primarily for drinking water.
	This project includes land acquisition for water source protection.

Water Treatment Components:

This project includes water treatment components.

Water Distribution and Storage Components:

This project includes water distribution and/or storage components.

Green
InfrastructureWater
EfficiencyEnergy
EfficiencyEnvironmentally
InnovativeAsset
Management

Green Infrastructure:

Green stormwater infrastructure includes a wide array of practices at multiple scales that manage wet weather and that maintains and restores natural hydrology by infiltrating, evapotranspiring and harvesting and using stormwater. On a regional scale, green infrastructure is the preservation and restoration of natural landscape features, such as forests, floodplains, and wetlands, coupled with policies such as infill and redevelopment that reduce overall imperviousness in a watershed. On the local scale, green infrastructure consists of site and neighborhood-specific practices, such as:

Component		Cost
Item 1:	Bioretention
Item 2:	Trees
Item 3:	Green Roofs
Item 4:	Permeable Pavement
Item 5:	Cisterns
Total Cost:

* Indicates a business case may be required for this item.

If any box(es) above are checked, please describe each below.

Water Efficiency:

The use of improved technologies and practices to deliver equal or better services with less water. Water efficiency encompasses conservation and reuse efforts, as well as water loss reduction and prevention, to protect water resources for the future. Examples include:

Component		Cost
Item 1:	Installing or retrofitting water efficient devices such as plumbing fixtures and appliances (toilets, showerheads, urinals).
Item 2:	Installing any type of water meter in previously unmetered areas (can include backflow prevention if in conjunction with meter replacement).
Item 3:	Replacing existing broken/malfunctioning water meters with AMR or smart meters, meters with leak detection, backflow prevention.
Item 4:	Retrofitting/adding AMR capabilities or leak equipment to existing meters.
Item 5:	Conducting water utility audits, leak detection studies, and water use efficiency baseline studies, which are reasonably expected to result in a capital project or in a reduction in demand to alleviate the need for additional capital investment.
Item 6:	Developing conservation plans/programs reasonable expected to result in a water conserving capital project or in a reduction in demand to alleviate the need for capital investment.
Item 7:	Recycling and water reuse projects that replace potable sources with non-potable sources (Gray water, condensate, and wastewater effluent reuse systems, extra treatment or distribution costs associated with water reuse).
Item 8:	Retrofit or replacement of existing landscape irrigation systems to more efficient landscape irrigation systems.
Item 9:	Water meter replacement with traditional water meters.*
Item 10:	Distribution pipe replacement or rehabilitation to reduce water loss and prevent water main breaks.*
Item 11:	Storage tank replacement/rehabilitation to reduce water loss.*
Item 12:	New water efficient landscape irrigation system, where there currently is not one.*
Item 13:	Implementation of incentive programs to conserve water such as rebates.
Item 14:	Installing WaterSense labeled products (https://www.epa.gov/watersense)
Item 15:	Projects that result from a water efficiency related assessments (such as water audits, leak detection studies, conservation plans, etc.) as long as the assessments adhered to the standard industry practices referenced above.
Item 16:	Distribution system leak detection equipment, portable or permanent.
Item 17:	Automatic flushing systems (portable or permanent).
Item 18:	Pressure reducing valves (PRVs).
Item 19:	Internal plant water reuse (such as backwash water recycling).
Total Cost:

* Indicates a business case may be required for this item.

If any box(es) above are checked, please describe each below.

Energy Efficiency:

Energy efficiency is the use of improved technologies and practices to reduce the energy consumption of water projects, use energy in a more efficient way, and/or produce/utilize renewable energy. Examples include:

Component		Cost
Item 1:	Renewable energy projects, which are part of a public health project, such as wind, solar, geothermal, and micro-hydroelectric that provides power to a utility.
Item 2:	Utility-owned or publicly-owned renewable energy projects.
Item 3:	Utility energy management planning, including energy assessments, energy audits, optimization studies, and sub-metering of individual processes to determine high energy use areas.
Item 4:	Energy efficient retrofits, upgrades, or new pumping systems and treatment processes (including variable frequency drives (VFDs).*
Item 5:	Pump refurbishment to optimize pump efficiency.*
Item 6:	Projects that result from an energy efficient related assessment.*
Item 7:	Projects that cost effectively eliminate pumps or pumping stations.*
Item 8:	Projects that achieve the remaining increments of energy efficiency in a system that is already very efficient.*
Item 9:	Upgrade of lighting to energy efficient sources.*
Item 10:	Automated and remote control systems (SCADA) that achieve substantial energy savings.*
Total Cost:

* Indicates a business case may be required for this item.

If any box(es) above are checked, please describe each below.

Environmentally Innovative Projects:

Environmentally innovative projects include those that demonstrate new and/or innovative approaches to delivering services or managing water resources in a more sustainable way. Examples include:

Component		Cost
Item 1:	Total integrated water resources management planning, or other planning framework where project life cycle costs are minimized, which enables communities to adopt more efficient and cost-effective infrastructure solutions.
Item 2:	Plans to improve water quantity and quality associated with water system technical, financial, and managerial capacity.	$4,419,667
Item 3:	Source water protection planning (delineation, monitoring, modeling).	$4,419,667
Item 4:	Planning activities to prepare for adaptation to the long-term effects of climate change and/or extreme weather.	$4,419,667
Item 5:	Utility sustainability plan consistent with EPA’s sustainability policy.
Item 6:	Greenhouse gas inventory or mitigation plan and submission of a GHG inventory to a registry as long as it is being done for an SRF eligible facility.
Item 7:	Construction of US Building Council LEED certified buildings, or renovation of an existing building.
Item 8:	Projects that significantly reduce or eliminate the use of chemicals in water treatment.*
Item 9:	Treatment technologies or approaches that significantly reduce the volume of residuals, minimize the generation of residuals, or lower the amount of chemicals in the residuals.*
Item 10:	Trenchless or low impact construction technology.*
Item 11:	Using recycled materials or re-using materials on-site.*
Item 12:	Educational activities and demonstration projects for water or energy efficiency (such as rain gardens).*
Item 13:	Projects that achieve the goals/objectives of utility asset management plans*
Total Cost:		$13,259,001

* Indicates a business case may be required for this item.

If any box(es) above are checked, please describe each below.

Item #2, #3, #4- During the process of the Dam improvement project, 350 MG of additional water will be impounded, improving water quality and quantity. Also, water shed protection is within the scope of the project using bathometric data gathered for sedimentation of the reservoir and documenting the measures taken in source water quality including modeling and delineation. Climate change models are used in the project as well to determine extreme rain events in determining dam construction criteria as well as drought conditions to help model needed water supply.

Asset Management:

If a category is selected, the applicant must provide supporting documentation in PDF format to substantiate claims.

Asset Management Components

Last Rate Adjustment Date:	07.01.2019 Download Fee Schedule
Rate Adjustment Age (months):	54

System’s monthly water bill, based on 4,000 gallons, as a percentage of MHI:

0.64%

The system has an Asset Management Plan (AMP).

Note: AMP scoring credit requires at least one of the following components:
	The AMP includes an Asset Inventory.
	The AMP includes a Strategic Plan.
	The AMP includes a Capital Improvement Plan.
Download Supporting Document

The system(s) involved in this project have specifically allocated funds for the rehabilitation and replacement of aging and deteriorating infrastructure.

Download Supporting Document

If any box(es) above are checked, please describe each below.

Berea as a rate stabilization ordinance, whereby the city council is required each year to raise rates to a sufficient level to handle operations and maintenance. The City of Berea also has a CIP and a rehabilitation fund to support the replacement of aging and deteriorating infrastructure.

Berea also has FY14 Audited Financials available upon request.

Activity	Date
Profile Created:	10.03.2008
Profile Last Modified:	11.03.2020
General Info Last Modified:	01.31.2014
Narrative Last Modified:	12.09.2014
Admin Info Last Modified:	12.04.2013
Budget Info Last Modified:	12.09.2014
Impacts Info Last Modified:	12.09.2014
Plans & Specs Info Last Modified:	10.04.2010
Components Info Last Modified:	10.04.2010
GIS Last Modified:	06.05.2017

Deficiencies found in Impacts Tab:

Demographic Impacts Section:

− Warning: There are no surveyed household counts for this project.

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