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Project Title:	Water Line Extensions for Federal Prison Facility at Roxanna
Project Number:	WX21133035	AWMPC:	KRADD
Funding Status:	Partially Funded	Date Approved by AWMPC:	11.28.2018
Project Status:	Approved	Primary County:	Letcher
Project Schedule:	3-5 Years	Planning Unit:	Letcher
E-ClearingHouse SAI:	KY201901260082	ECH Status:	Approved
Primary System:	KY0670462 Letcher County Water and Sewer District	ADD WMC Contact:	Lisa Napier
Legal Applicant:	Letcher County Water & Sewer District
Entity Type:	Water District (KRS 74)

Narrative
Applicant
AdministrationBudget
& Schedule
Impacts
ComponentsSustainable
Infrastructure
Audit
Map

Project Title:
Water Line Extensions for Federal Prison Facility at Roxanna

Project Description:
The project will involve the extension of water utilities to the Roxanna area in Letcher County, Kentucky. The Roxanna area is the site of a proposed Federal Prison Facility. Water lines will be extended from two (2) previously funded AML areas. The areas are Blackey and Premium. Projected demands from the prison facility have been estimated at 300,000 gpd. In addition, approximately 100 residential customers will also have a first time source of potable water. Included with the line work will be the installation of two 300,000 gallon water storage tanks and one 300 gpm pump station. (The WRIS mapping includes an alternative tank site and approximately 1,859 LF of alternative 8" line for the tank.)

Need For Project: Briefly describe how this project promotes public health or achieves and/or maintains compliance with the Clean Water Act or Safe Drinking Water Act:
Given the economic struggles of the region arising out of the reduction in coal production, the community is need of the Federal Prison and the economic growth potential it represents. The prison will house approximately 1200 inmates and employ approximately 300 staff. Estimates are that the prison will infuse approximately 3 to 4 million dollars annually into the local economy. Water is not currently available at the proposed site. This project will provide water to the site in addition to the unserved population. It is safe to assume that along with the economic benefits, this project will eliminate the human health risk associated with the consumption or domestic use of contaminated ground/surface water.

Project Alternatives:

Alternate A:

Note: If project includes the construction of a new treatment plant or upgrade to existing plant, please explain regionalization options here.

Decentralized treatment.  This alternative would involve constructing a package treatment plant on site that would be owned and operated by the LCWSD.  This option is not advisable for two reasons.  First, the LCWSD does not currently own or operate similar facilities.  Second, a treatment facility would still require construction of distribution lines to service the unserved residential population.  This in effect is a redundant cost that is not necessary.

Alternate B:

Do not extend water service to the prison site.  This option is also undesired in that it is contrary to the needs of the project and the community as a whole.

Entity Information
Entity Type:	Water District (KRS 74)
Entity Name:	Letcher County Water & Sewer District
PSC Group ID:	7000300
Office EMail:	marklws21@gmail.com
Web URL:
Office Phone:	606-633-8550	Fax:	606-633-8550

Entity Address Information
	Mail Address	Physical Address
Address Line 1:	3443 US 119 N	3443 US 119 N
Address Line 2:
City, State Zip:	Mayking , KY 41837	Mayking , KY 41837

Entity Contact Information
Contact Type	Name	Title	EMail	Phone	Cell
Business Contact:	Mark Lewis	System Manager	marklws21@gmail.com	606-633-8550
Authorized Official:	Diane Adams	Chairman	dianneatisom@gmail.com	606-633-8550

Information Source:	Kentucky Infrastructure Authority
Date Last Modified:	04.29.2021

Project Administrator (PA) Information

Name:	Jennifer D McIntosh
Title:	Associate Director of Community & Economic Development
Organization:	Kentucky River Area Development District
EMail:	jennifer@kradd.org
Phone:	606-436-3158 Fax: 606-436-2144
Address Line 1:	941 N Main St
Address Line 2:
City, State Zip:	Hazard , KY 41701

Applicant Contact (AC) Information

Name:	Mark Lewis
Title:	General Manager
Organization:	Letcher County Water and Sewer District
EMail:	marklws21@gmail.com
Phone:	606-633-8550 Fax:
Address Line 1:	3443 US 119 N
Address Line 2:
City, State Zip:	Mayking , KY 41837

Project Engineer (PE) Information
This project requires a licensed Professional Engineer. A Professional Engineer has been procured for this project.

Estimated Budget As-Bid Budget

Project Cost Categories
Cost Category	Cost
Administrative Expenses:	$115,000
Legal Expenses:	$30,000
Land, Appraisals, Easements:	$75,000
Relocation Expense & Payments:
Planning:
Engineering Fees - Design:	$376,000
Engineering Fees - Construction:
Engineering Fees - Inspection:	$190,000
Engineering Fees - Other:	$100,000
Construction:	$5,145,444
Equipment:
Miscellaneous:
Contingencies:	$470,000
Total Project Cost:	$6,501,444

Construction Cost Categories
Cost Category	Cost
Treatment:
Transmission and Distribution:	$5,145,444
Lead Remediation:
Source:
Storage:
Purchase of Systems:
Restructuring:
Land Acquisition:
Non-Categorized :
Total Construction Cost:	$5,145,444

Total Sustainability Costs:	$1,210,000

Note:

Sustainability costs are included within other costs
reported in this tab. This breakout, when provided,
is for SRF review purposes.

Project Funding Sources

Total Project Cost:	$6,501,444
Total Committed Funding:	$4,800,000
Funding Gap:	$1,701,444	(Partially Funded)

Funding Source	Loan or Grant ID	Fiscal Year	Amount	Status	Applicable Date
USACOE Sec 531			$1,000,000	Committed	02-08-2018
AML Pilot		2017	$3,800,000	Committed	02-08-2018
KIA SRF Fund F Loan (DW)	F18-025	2018	$4,000,000	Expired	05-19-2017
KIA SRF Fund F Loan (DW)	F21-015	2021	$717,000	Bypassed	06-03-2020
AML			$1,000,000	Anticipated
USDA RD Loan			$466,050	Anticipated
USDA RD Grant			$250,950	Anticipated
KIA SRF Fund F Loan (DW)	F20-014	2020	$717,000	Applied For	08-19-2019
Total Committed			$4,800,000

Funding Source Notes

Estimated Project Schedule

Estimated Environmental Review Submittal Date:	02.01.2021
Estimated Bid Date:	03.01.2021
Estimated Construction Start Date:	04.01.2021
Estimated Construction Completion Date:	08.01.2022

The following systems are beneficiaries of this project:

KY0670462

Letcher County Water and Sewer District

Checked box indicates primary system for this project.

Project Ranking by AWMPC:

Regional Ranking(s):
Planning Unit Ranking:
Total Points:

Plans and Specifications:

Plans and specs have been sent to DOW.

Plans and specs have been reviewed by DOW.

Plans and specs have been sent to PSC.

Plans and specs have been reviewed by PSC.

Economic Impacts
Jobs Created:	300
Jobs Retained:

MHI Basis:

Demographic Impacts (GIS Census Overlay)
Serviceable Demographic	Project Area	Included Systems	Included Utilities
Population:	269	9,568	9,568
Households:	121	4,594	4,594
MHI:	$42,917	$39,356	*$39,356
MHI MOE:	$17,327	$13,727	$13,727
MOE as Percent:	40%	35%	35%
**NSRL:	2	2	2

Population and household counts are based on the 2020 Census DEC Redistricting Data (PL 94-171) dataset.

Median Household Income (MHI) Source: American Community Survey 2018-2022 5 Yr Estimates (Table B19013 *(for the primary system operated by the above listed beneficiary utilities).

MHI MOE = Med HH Income Margin of Error.

** NSRL (Non-Standard Rate Levels):
  0 = Greater than or equal to Kentucky MHI (KMHI).
  1 = Between 80% KMHI and KMHI (exclusive).
  2 = Less than or equal to 80% KMHI.
  - KMHI = $60,183
  - 80% KMHI = $48,146

New Customers
New Residential Customers:	100
New Commercial Customers:
New Institutional Customers:	1
New Industrial Customers:

New or Improved Service
Service Demographic	Survey Based	Census Overlay*
To Unserved Households:	100	121
To Underserved Households:
To Total Households:	100	121
**Cost Per Household:	$65,014

*	GIS Census block overlay figures are estimates of population and households potentially served by systems and projects based on a proximity analysis of relevant service lines to census block boundaries published for the 2010 SF1 dataset.
**	Cost per household is based on surveyed household counts, not GIS overlay values.

Geographic Impacts
For Project Area

Counties

Letcher

Legislative Districts

District Name	Legislator
House 094	Jacob Justice
Senate 29	Johnnie Turner
Congressional 5	Hal Rogers

HUC 10 Watersheds

HUC 10 Code	Watershed Name
0510020101	Rockhouse Creek-North Fork Kentucky River

Geographic Impacts
For Included System(s)

Counties

Knott

Letcher

Perry

Legislative Districts

District Name
House 084	Chris Fugate
House 092	John Blanton
House 094	Jacob Justice
Senate 29	Johnnie Turner
Senate 30	Brandon Smith
Congressional 5	Hal Rogers

DW Specific Impacts:

	This project relates to a public health emergency.
	This project will assist a non-compliant system to achieve compliance.
	This project will assist a compliant system to meet future requirements.
	This project will provide assistance not compliance related.
	This project is necessary to achieve full or partial compliance with a court order, agreed order, or a judicial or administrative consent decree.
	Primary system has not received any SDWA Notices of Violation within the previous state fiscal year (July through June).
	Primary system has had an action level exceedance (lead concentrations exceed an action level of 15 ppb in more than 10% of customer taps sampled) within the last compliance period.
	Primary system has received a lead trigger level exceedance (lead concentrations exceed a trigger level of 10 ppb in more than 10% of customer taps sampled) within the last compliance period.

Project Readiness LSL (Lead Inventory and Lead Service Line Replacement):

Lead Service Line Inventory:

A description of goals to be achieved and products to be created (e.g., electronic or GIS database; customer communication tools) when creating a lead service line inventory procedure, including a proposed timeline for achieving each goal.

Lead Service Line Replacement:

	A strategy for informing customers before a LSLR and a template for an agreement with the private property owner to replace the LSL.
	A process for documenting all property owners declining replacement of privately owned portion of LSL.
	A procedure for customers to flush service lines and premise plumbing of particulate lead.
	A proposed plan for conducting LSL replacement utilizing all requested funding.
	A funding strategy for conducting LSLRs utilizing all requested funding.

Project Inventory (Mapped Features):

Point Features:

DOW PermitID	Count	Feature Type	Purpose	Status	Existing Capacity	Proposed Capacity	Units
KY0670462	1	PUMP STATION	PUMP - BOOST PRESSURE	NEW		300.00	GPM
KY0670462	3	WATER PUMP	ENERGY EFF - VFD DEVICE	NEW			EA
KY0670462	3	WATER TANK	TANK - INCREASE STORAGE	NEW		300,000.00	GALLONS
KY0670462	4	SCADA	ENERGY EFF - SCADA	NEW			EA

Linear Features:

DOW Permit ID	Line Type	Purpose	Activity	Size (in.)	Material	Length (LF)
KY0670462	WATER LINE: FINISHED	DISTRIBUTION	EXTENSION	3.00	PVC	8,587
KY0670462	WATER LINE: FINISHED	DISTRIBUTION	EXTENSION	4.00	PVC	1,999
KY0670462	WATER LINE: FINISHED	DISTRIBUTION	EXTENSION	6.00	PVC	4,356
KY0670462	WATER LINE: FINISHED	DISTRIBUTION	EXTENSION	8.00	PVC	37,258
KY0670462	WATER LINE: FINISHED	TRANSMISSION	EXTENSION	8.00	PVC	513
					Total Length	52,713

Administrative Components:

The following administrative components are included in this project:

Planning

Design

Construction

Management

Audits on Record
Associated With Applicant

Audit Year	Entity Name	Entity Relationship
2020	Letcher County Water & Sewer District	Parent

Regionalization Components:

Public Water Systems Eliminated:

This project includes the elimination of public water system(s) through merger or acquisition.

Water Treatment Plants Eliminated:

This project includes the elimination of water treatment plant(s).

Supplementation of Raw Water Supply:

This project includes supplementing the existing raw water supply.

Supplementation of Potable Water Supply:

This project includes supplementing the existing potable water supply.

Emergency Only Water Supply:

This project provides emergency only water supply.

Water Source Protection:

	This project will preventatively address PFAS or other emerging contaminants of the source water.
	This project will address current PFAS or other emerging contaminants of the source water.
	This project includes the rehabilitation of a dam or reservoir used primarily for drinking water.
	This project includes land acquisition for water source protection.

Water Treatment Components:

This project includes water treatment components.

Water Distribution and Storage Components:

This project includes water distribution and/or storage components.

Water Line Extensions:

This project includes water line extension(s).

Length of extensions:

52,713 LF

Number of new connections:

100

This projects extends service to unserved rural areas.

Redundancy Components:

This project includes emergency power generators for distribution and/or storage activities.

This project includes redundant distribution and/or storage processes.

Finished Water Quality:

This project includes infrastructure to address inadequate water turnover and disinfection byproducts (DBPs).

Service Line Inventory:

This project includes implementation of a service line inventory.

Water Line Replacement:

This project replaces problem water lines (breaks, leaks, or restrictive flows due to age), water lines consisting of lead and/or asbestos-cement (AC), and/or inadequately sized water lines.
In-place or in-situ repair medhods will be used in lieu of water line replacement.
This project replaces lead service lines.

Water Loss in the Last 12 Months:

The system has experienced the following water loss over the past 12 months:

Water loss volume (MG):	-9.605
Water loss percent:	-100%

Water Storage and Pressure Components:

This project includes the construction of new water tank(s).

Number of new tank(s):	3
Proposed storage capacity of new tank(s):		gallons.

Reason for increased storage:

The storage will ensure that adequate pressure is available for the residents and prison. It will also guarantee that storage is available as needed.

This project includes the replacement of existing water tank(s).

This project includes the rehabilitation of existing water tank(s).

This project includes the construction of new pump station(s).

Number of new pump stations:

This project includes new pump stations for filling water tanks.

This project includes new pump stations for boosting pressure.

This project includes the rehabilitation of existing pump station(s).

Security:

This project includes security components for water distribution infrastructure.

Green
InfrastructureWater
EfficiencyEnergy
EfficiencyEnvironmentally
InnovativeAsset
Management

Green Infrastructure:

Green stormwater infrastructure includes a wide array of practices at multiple scales that manage wet weather and that maintains and restores natural hydrology by infiltrating, evapotranspiring and harvesting and using stormwater. On a regional scale, green infrastructure is the preservation and restoration of natural landscape features, such as forests, floodplains, and wetlands, coupled with policies such as infill and redevelopment that reduce overall imperviousness in a watershed. On the local scale, green infrastructure consists of site and neighborhood-specific practices, such as:

Component		Cost
Item 1:	Bioretention
Item 2:	Trees
Item 3:	Green Roofs
Item 4:	Permeable Pavement
Item 5:	Cisterns
Total Cost:

* Indicates a business case may be required for this item.

If any box(es) above are checked, please describe each below.

Water Efficiency:

The use of improved technologies and practices to deliver equal or better services with less water. Water efficiency encompasses conservation and reuse efforts, as well as water loss reduction and prevention, to protect water resources for the future. Examples include:

Component		Cost
Item 1:	Installing or retrofitting water efficient devices such as plumbing fixtures and appliances (toilets, showerheads, urinals).
Item 2:	Installing any type of water meter in previously unmetered areas (can include backflow prevention if in conjunction with meter replacement).
Item 3:	Replacing existing broken/malfunctioning water meters with AMR or smart meters, meters with leak detection, backflow prevention.
Item 4:	Retrofitting/adding AMR capabilities or leak equipment to existing meters.
Item 5:	Conducting water utility audits, leak detection studies, and water use efficiency baseline studies, which are reasonably expected to result in a capital project or in a reduction in demand to alleviate the need for additional capital investment.
Item 6:	Developing conservation plans/programs reasonable expected to result in a water conserving capital project or in a reduction in demand to alleviate the need for capital investment.
Item 7:	Recycling and water reuse projects that replace potable sources with non-potable sources (Gray water, condensate, and wastewater effluent reuse systems, extra treatment or distribution costs associated with water reuse).
Item 8:	Retrofit or replacement of existing landscape irrigation systems to more efficient landscape irrigation systems.
Item 9:	Water meter replacement with traditional water meters.*
Item 10:	Distribution pipe replacement or rehabilitation to reduce water loss and prevent water main breaks.*
Item 11:	Storage tank replacement/rehabilitation to reduce water loss.*
Item 12:	New water efficient landscape irrigation system, where there currently is not one.*
Item 13:	Implementation of incentive programs to conserve water such as rebates.
Item 14:	Installing WaterSense labeled products (https://www.epa.gov/watersense)
Item 15:	Projects that result from a water efficiency related assessments (such as water audits, leak detection studies, conservation plans, etc.) as long as the assessments adhered to the standard industry practices referenced above.
Item 16:	Distribution system leak detection equipment, portable or permanent.
Item 17:	Automatic flushing systems (portable or permanent).
Item 18:	Pressure reducing valves (PRVs).
Item 19:	Internal plant water reuse (such as backwash water recycling).
Total Cost:

* Indicates a business case may be required for this item.

If any box(es) above are checked, please describe each below.

Energy Efficiency:

Energy efficiency is the use of improved technologies and practices to reduce the energy consumption of water projects, use energy in a more efficient way, and/or produce/utilize renewable energy. Examples include:

Component		Cost
Item 1:	Renewable energy projects, which are part of a public health project, such as wind, solar, geothermal, and micro-hydroelectric that provides power to a utility.
Item 2:	Utility-owned or publicly-owned renewable energy projects.
Item 3:	Utility energy management planning, including energy assessments, energy audits, optimization studies, and sub-metering of individual processes to determine high energy use areas.
Item 4:	Energy efficient retrofits, upgrades, or new pumping systems and treatment processes (including variable frequency drives (VFDs).*	$600,000
Item 5:	Pump refurbishment to optimize pump efficiency.*
Item 6:	Projects that result from an energy efficient related assessment.*
Item 7:	Projects that cost effectively eliminate pumps or pumping stations.*
Item 8:	Projects that achieve the remaining increments of energy efficiency in a system that is already very efficient.*
Item 9:	Upgrade of lighting to energy efficient sources.*
Item 10:	Automated and remote control systems (SCADA) that achieve substantial energy savings.*	$60,000
Total Cost:		$660,000

* Indicates a business case may be required for this item.

If any box(es) above are checked, please describe each below.

VFD Pumps, automated low light sensors, sloar power, flow meters and telemtry. Additional SCADA at tanks and pump stations.

Environmentally Innovative Projects:

Environmentally innovative projects include those that demonstrate new and/or innovative approaches to delivering services or managing water resources in a more sustainable way. Examples include:

Component		Cost
Item 1:	Total integrated water resources management planning, or other planning framework where project life cycle costs are minimized, which enables communities to adopt more efficient and cost-effective infrastructure solutions.
Item 2:	Plans to improve water quantity and quality associated with water system technical, financial, and managerial capacity.
Item 3:	Source water protection planning (delineation, monitoring, modeling).
Item 4:	Planning activities to prepare for adaptation to the long-term effects of climate change and/or extreme weather.
Item 5:	Utility sustainability plan consistent with EPA’s sustainability policy.
Item 6:	Greenhouse gas inventory or mitigation plan and submission of a GHG inventory to a registry as long as it is being done for an SRF eligible facility.
Item 7:	Construction of US Building Council LEED certified buildings, or renovation of an existing building.	$50,000
Item 8:	Projects that significantly reduce or eliminate the use of chemicals in water treatment.*
Item 9:	Treatment technologies or approaches that significantly reduce the volume of residuals, minimize the generation of residuals, or lower the amount of chemicals in the residuals.*
Item 10:	Trenchless or low impact construction technology.*	$500,000
Item 11:	Using recycled materials or re-using materials on-site.*
Item 12:	Educational activities and demonstration projects for water or energy efficiency (such as rain gardens).*
Item 13:	Projects that achieve the goals/objectives of utility asset management plans*
Total Cost:		$550,000

* Indicates a business case may be required for this item.

If any box(es) above are checked, please describe each below.

The pump station will be housed in a building hat will automated low light sensors, solar power and VFD's. Directional drilling will be utilized in several areas.

Asset Management:

If a category is selected, the applicant must provide supporting documentation in PDF format to substantiate claims.

Asset Management Components

Last Rate Adjustment Date:	11.17.2023 Download Fee Schedule
Rate Adjustment Age (months):	2

System’s monthly water bill, based on 4,000 gallons, as a percentage of MHI:

1.62%

The system has an Asset Management Plan (AMP).

The system(s) involved in this project have specifically allocated funds for the rehabilitation and replacement of aging and deteriorating infrastructure.

If any box(es) above are checked, please describe each below.

Activity	Date
Profile Created:	09.02.2016
Profile Last Modified:	06.05.2023
General Info Last Modified:	12.03.2018
Narrative Last Modified:	11.02.2018
Admin Info Last Modified:	08.06.2021
Budget Info Last Modified:	06.05.2023
Impacts Info Last Modified:	11.02.2018
Plans & Specs Info Last Modified:
Components Info Last Modified:	09.06.2016
GIS Last Modified:	11.05.2018

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