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Drinking Water Project Profile:

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Project Title:	Harlan Municipal Water Distribution System Improvements
Project Number:	WX21095014	AWMPC:	CVADD
Funding Status:	Fully Funded	Date Approved by AWMPC:	09.11.2019
Project Status:	Approved	Primary County:	Harlan
Project Schedule:	0-2 Years	Planning Unit:	Harlan
E-ClearingHouse SAI:	KY202009231153	ECH Status:	Approved
Primary System:	KY0480178 Harlan Municipal Water Works	ADD WMC Contact:	Connor Holland
Legal Applicant:	City of Harlan
Entity Type:	Incorporated City

Narrative
Applicant
AdministrationBudget
& Schedule
Impacts
ComponentsSustainable
Infrastructure
Audit
Map

Project Title:
Harlan Municipal Water Distribution System Improvements

Project Description:
The proposed project involves upgrades to the existing Harlan Municipal Distribution system including but not limited to the following: relocation of a section of 16-inch raw water transmission main along the Poor Fork of the Cumberland River and KY HWY 119, replacement of a section of line in the vicinity of Lamberts, replacement of a section of line in the vicinity of Sukey Ridge, replacement of section of line in the vicinity of Clovertown, and miscellaneous valve work in Loyall and Sunny Acres. In addition, the existing 100,000 gallon storage tank at the water treatment plant site will be painted as a part of this project.

Need For Project: Briefly describe how this project promotes public health or achieves and/or maintains compliance with the Clean Water Act or Safe Drinking Water Act:
The proposed project will improve operational efficiency in the distribution, mitigate potential sources of loss and improve Harlan Municipal's ability to provide safe and reliable water to its customers.

Project Alternatives:

Alternate A:

Note: If project includes the construction of a new treatment plant or upgrade to existing plant, please explain regionalization options here.

No action.  Allow the existing conditions to persist.

Alternate B:

Partial replacement and repair of a portion of the outline project, using force labor and equipment over an extended period of time.

Entity Information
Entity Type:	Incorporated City
Entity Name:	City of Harlan
PSC Group ID:	8802600
Office EMail:	cityofharlan@harlanonline.net
Web URL:
Office Phone:	606-573-2912	Fax:	606-573-3799

Entity Address Information
	Mail Address	Physical Address
Address Line 1:	218 S Main St PO Box 783
Address Line 2:
City, State Zip:	Harlan , KY 40831

Entity Contact Information
Contact Type	Name	Title	EMail	Phone	Cell
Business Contact:	Carla Jones	City Clerk	cityofharlan@harlanonline.net	606-573-2912
Authorized Official:	Joe Meadors	Mayor	joed.meadors@ky.gov	606-573-2912

Information Source:	Kentucky Department for Local Government
Date Last Modified:	05.18.2024

Project Administrator (PA) Information

Name:	Susanna Cornett
Title:	Economic Development Specialist
Organization:	Cumberland Valley Area Development District
EMail:	scornett@cvadd.org
Phone:	606-864-7391 Fax:
Address Line 1:	PO Box 1740
Address Line 2:
City, State Zip:	London , KY 40744

Applicant Contact (AC) Information

Name:	Otis Lewis
Title:	Superintendent
Organization:	City of Harlan
EMail:	cityofharlan@harlanonline.net
Phone:	606-573-1540 Fax: 606-573-1543
Address Line 1:	PO Box 114
Address Line 2:
City, State Zip:	Harlan , KY 40831

Project Engineer (PE) Information

This project requires a licensed Professional Engineer.

A Professional Engineer has been procured for this project.

Licensed Engineer Information

License Number:	PE 24245
PE Name:	Robert Alan Bowman
Firm Name:
Address Type:	Work
Address Line 1:	Bell Engineering
Address Line 2:	2480 Fortune Drive
Address Line 3:	Ste 350
City, State Zip:	Stanford , KY 40484
License Status:	Current	Disciplinary Actions:	No
Issue Date:	06.09.2005	Expiration Date:	06.30.2025

Phone:	606∙365∙2534 Fax: 859∙278∙2911
EMail:	abowman@hkbell.com

Estimated Budget As-Bid Budget

Project Cost Categories
Cost Category	Cost
Administrative Expenses:	$50,000
Legal Expenses:	$10,000
Land, Appraisals, Easements:
Relocation Expense & Payments:
Planning:
Engineering Fees - Design:	$60,000
Engineering Fees - Construction:	$25,000
Engineering Fees - Inspection:	$55,000
Engineering Fees - Other:	$40,000
Construction:	$1,118,000
Equipment:
Miscellaneous:
Contingencies:	$105,000
Total Project Cost:	$1,463,000

Construction Cost Categories
Cost Category	Cost
Treatment:
Transmission and Distribution:	$862,930
Lead Remediation:
Source:
Storage:	$232,150
Purchase of Systems:
Restructuring:
Land Acquisition:
Non-Categorized :	$22,920
Total Construction Cost:	$1,118,000

Total Sustainability Costs:	$1,095,080

Note:

Sustainability costs are included within other costs
reported in this tab. This breakout, when provided,
is for SRF review purposes.

Project Funding Sources

Total Project Cost:	$1,463,000
Total Committed Funding:	$1,463,000
Funding Gap:	Fully Funded

Funding Source	Loan or Grant ID	Fiscal Year	Amount	Status	Applicable Date
KIA SRF Fund F Loan (DW)	F21-016	2021	$1,463,000	Committed	01-07-2021
KIA SRF Fund F Loan (DW)	F21-016	2022	$1,463,000	Bypassed	09-16-2021
Total Committed			$1,463,000

Funding Source Notes

Estimated Project Schedule

Estimated Environmental Review Submittal Date:
Estimated Bid Date:	02.15.2021
Estimated Construction Start Date:	04.12.2021
Estimated Construction Completion Date:	08.16.2021

The following systems are beneficiaries of this project:

	KY0480178	Harlan Municipal Water Works
	KY0480265	BMUD - Ages/Coxton

Checked box indicates primary system for this project.

Project Ranking by AWMPC:

Regional Ranking(s):
Planning Unit Ranking:
Total Points:

Plans and Specifications:

Plans and specs have been sent to DOW.

Plans and specs have been reviewed by DOW.

Plans and specs have been sent to PSC.

Plans and specs have been reviewed by PSC.

Economic Impacts
Jobs Created:
Jobs Retained:

MHI Basis:

Demographic Impacts (GIS Census Overlay)
Serviceable Demographic	Project Area	Included Systems	Included Utilities
Population:	1,016	4,109	4,109
Households:	519	2,119	2,119
MHI:	$31,576	$28,918	*$28,918
MHI MOE:	$10,955	$11,003	$11,003
MOE as Percent:	35%	38%	38%
**NSRL:	2	2	2

Population and household counts are based on the 2020 Census DEC Redistricting Data (PL 94-171) dataset.

Median Household Income (MHI) Source: American Community Survey 2018-2022 5 Yr Estimates (Table B19013 *(for the primary system operated by the above listed beneficiary utilities).

MHI MOE = Med HH Income Margin of Error.

** NSRL (Non-Standard Rate Levels):
  0 = Greater than or equal to Kentucky MHI (KMHI).
  1 = Between 80% KMHI and KMHI (exclusive).
  2 = Less than or equal to 80% KMHI.
  - KMHI = $60,183
  - 80% KMHI = $48,146

New Customers
New Residential Customers:
New Commercial Customers:
New Institutional Customers:
New Industrial Customers:

New or Improved Service
Service Demographic	Survey Based	Census Overlay*
To Unserved Households:
To Underserved Households:	2,010	519
To Total Households:	2,010	519
**Cost Per Household:	$728

*	GIS Census block overlay figures are estimates of population and households potentially served by systems and projects based on a proximity analysis of relevant service lines to census block boundaries published for the 2010 SF1 dataset.
**	Cost per household is based on surveyed household counts, not GIS overlay values.

Geographic Impacts
For Project Area

Counties

Harlan

Legislative Districts

District Name	Legislator
House 087	Adam Bowling
House 094	Jacob Justice
Senate 29	Johnnie Turner
Congressional 5	Hal Rogers

HUC 10 Watersheds

HUC 10 Code	Watershed Name
0513010101	Poor Fork Cumberland River-Martins Fork Cumberland River
0513010102	Yellow Creek-Cumberland River

Geographic Impacts
For Included System(s)

Counties

Harlan

Legislative Districts

District Name
House 087	Adam Bowling
House 094	Jacob Justice
Senate 29	Johnnie Turner
Congressional 5	Hal Rogers

DW Specific Impacts:

	This project relates to a public health emergency.
	This project will assist a non-compliant system to achieve compliance.
	This project will assist a compliant system to meet future requirements.
	This project will provide assistance not compliance related.
	This project is necessary to achieve full or partial compliance with a court order, agreed order, or a judicial or administrative consent decree.
	Primary system has not received any SDWA Notices of Violation within the previous state fiscal year (July through June).
	Primary system has had an action level exceedance (lead concentrations exceed an action level of 15 ppb in more than 10% of customer taps sampled) within the last compliance period.
	Primary system has received a lead trigger level exceedance (lead concentrations exceed a trigger level of 10 ppb in more than 10% of customer taps sampled) within the last compliance period.

Project Readiness LSL (Lead Inventory and Lead Service Line Replacement):

Lead Service Line Inventory:

A description of goals to be achieved and products to be created (e.g., electronic or GIS database; customer communication tools) when creating a lead service line inventory procedure, including a proposed timeline for achieving each goal.

Lead Service Line Replacement:

	A strategy for informing customers before a LSLR and a template for an agreement with the private property owner to replace the LSL.
	A process for documenting all property owners declining replacement of privately owned portion of LSL.
	A procedure for customers to flush service lines and premise plumbing of particulate lead.
	A proposed plan for conducting LSL replacement utilizing all requested funding.
	A funding strategy for conducting LSLRs utilizing all requested funding.

Project Inventory (Mapped Features):

Point Features:

DOW PermitID	Count	Feature Type	Purpose	Status	Existing Capacity	Proposed Capacity	Units
KY0480178	1	SCADA	ENERGY EFF - SCADA	NEW			EA
KY0480178	1	SECURITY	SECURITY - BOTH WTP & DISTRIBUTION SYSTEM	NEW			EA
KY0480178	1	WATER TANK	WATER EFF - TANK WATER LOSS	REHAB	100,000.00		GALLONS

Linear Features:

DOW Permit ID	Line Type	Purpose	Activity	Size (in.)	Material	Length (LF)
KY0480178	WATER LINE: FINISHED	DISTRIBUTION - WATER EFF - LINE WATER LOSS	REHAB - REPLACE PROBLEM LINES	2.00	PE	500
KY0480178	WATER LINE: FINISHED	DISTRIBUTION - WATER EFF - LINE WATER LOSS	REHAB - REPLACE PROBLEM LINES	4.00	DUCTILE IRON	3,720
KY0480178	WATER LINE: FINISHED	DISTRIBUTION - WATER EFF - LINE WATER LOSS	REHAB - REPLACE PROBLEM LINES	6.00	DUCTILE IRON	190
KY0480178	WATER LINE: RAW	DISTRIBUTION	REHAB - REPLACE PROBLEM LINES	16.00	DIRJ	335
KY0480178	WATER LINE: RAW	DISTRIBUTION	REHAB - REPLACE PROBLEM LINES	16.00	PE	225
KY0480178	WATER LINE: RAW	DISTRIBUTION - WATER EFF - LINE WATER LOSS	REHAB - REPLACE PROBLEM LINES	16.00	PE	290
					Total Length	5,260

Administrative Components:

The following administrative components are included in this project:

Planning

Design

Construction

Management

Audits on Record
Associated With Applicant

Audit Year	Entity Name	Entity Relationship
2020	Harlan, City of	Parent

Regionalization Components:

Public Water Systems Eliminated:

This project includes the elimination of public water system(s) through merger or acquisition.

Water Treatment Plants Eliminated:

This project includes the elimination of water treatment plant(s).

Supplementation of Raw Water Supply:

This project includes supplementing the existing raw water supply.

Supplementation of Potable Water Supply:

This project includes supplementing the existing potable water supply.

Emergency Only Water Supply:

This project provides emergency only water supply.

Water Source Protection:

	This project will preventatively address PFAS or other emerging contaminants of the source water.
	This project will address current PFAS or other emerging contaminants of the source water.
	This project includes the rehabilitation of a dam or reservoir used primarily for drinking water.
	This project includes land acquisition for water source protection.

Water Treatment Components:

This project includes water treatment components.

Treatment Activities:

This project includes a new water treatment plant.

This project includes an expansion of an existing water treatment plant.

This project includes rehabilitation of an existing water treatment plant.

This project includes upgrades to an existing water treatment plant.

This project includes emergency power generators for treatment activities.

This project includes redundant treatment processes.

This project includes replacement of existing raw water lines.

Treatment - Upgrades/Modifications:

This project includes infrastructure options to meet Cryptosporidium removal/inactivation requirements.

This project includes infrastructure options to meet CT inactivation requirements.

Explanation of how CT inactivation will be achieved:

Additional baffling will be placed in clear well.

This project includes treatment modifications to meet the Disinfectants/Disinfection Byproducts Rule at the water treatment plant.

This project will provide treatment modifications for VOCs, IOCs, SOC, or Radionuclides.

This project includes treatment modifications to address Secondary Contaminants.

Treatment process modifications preventatively addresses PFAS and other emerging contaminants.

Treatment process modifications addresses current PFAS and other emerging contaminants.

Security:

This project includes security components for water treatment facilities.

Treatment facility security is achieved as follows:

New SCADA/Telemetry at the tank site.

Water Distribution and Storage Components:

This project includes water distribution and/or storage components.

Water Line Extensions:

This project includes water line extension(s).

Redundancy Components:

This project includes emergency power generators for distribution and/or storage activities.

This project includes redundant distribution and/or storage processes.

Finished Water Quality:

This project includes infrastructure to address inadequate water turnover and disinfection byproducts (DBPs).

Service Line Inventory:

This project includes implementation of a service line inventory.

Water Line Replacement:

This project replaces problem water lines (breaks, leaks, or restrictive flows due to age), water lines consisting of lead and/or asbestos-cement (AC), and/or inadequately sized water lines.
Total length of line replacement: 5,260 LF
In-place or in-situ repair medhods will be used in lieu of water line replacement.
This project replaces lead service lines.

Roads Serviced by Line Replacements:

Road Name	LF Serviced
Loyall	100
KY Hwy 119 (4-Inch)	200
Sukey Ridge	350
KY Hwy 119 (16-Inch)	850
White Lane (Lamberts)	1,200
Clovertown	2,560
Total LF Serviced	5,260

Water Loss in the Last 12 Months:

The system has experienced the following water loss over the past 12 months:

Water loss volume (MG):	-77.434
Water loss percent:	-100%
This project includes components that addresses or corrects water loss.

Water Storage and Pressure Components:

This project includes the construction of new water tank(s).

This project includes the replacement of existing water tank(s).

This project includes the rehabilitation of existing water tank(s).

Number of rehabilitated tanks:

This project includes the construction of new pump station(s).

This project includes the rehabilitation of existing pump station(s).

Security:

This project includes security components for water distribution infrastructure.

Distribution infrastructure security is achieved as follows:

New SCADA/Telemetry at the tank site.

Green
InfrastructureWater
EfficiencyEnergy
EfficiencyEnvironmentally
InnovativeAsset
Management

Green Infrastructure:

Green stormwater infrastructure includes a wide array of practices at multiple scales that manage wet weather and that maintains and restores natural hydrology by infiltrating, evapotranspiring and harvesting and using stormwater. On a regional scale, green infrastructure is the preservation and restoration of natural landscape features, such as forests, floodplains, and wetlands, coupled with policies such as infill and redevelopment that reduce overall imperviousness in a watershed. On the local scale, green infrastructure consists of site and neighborhood-specific practices, such as:

Component		Cost
Item 1:	Bioretention
Item 2:	Trees
Item 3:	Green Roofs
Item 4:	Permeable Pavement
Item 5:	Cisterns
Total Cost:

* Indicates a business case may be required for this item.

If any box(es) above are checked, please describe each below.

Water Efficiency:

The use of improved technologies and practices to deliver equal or better services with less water. Water efficiency encompasses conservation and reuse efforts, as well as water loss reduction and prevention, to protect water resources for the future. Examples include:

Component		Cost
Item 1:	Installing or retrofitting water efficient devices such as plumbing fixtures and appliances (toilets, showerheads, urinals).
Item 2:	Installing any type of water meter in previously unmetered areas (can include backflow prevention if in conjunction with meter replacement).
Item 3:	Replacing existing broken/malfunctioning water meters with AMR or smart meters, meters with leak detection, backflow prevention.
Item 4:	Retrofitting/adding AMR capabilities or leak equipment to existing meters.
Item 5:	Conducting water utility audits, leak detection studies, and water use efficiency baseline studies, which are reasonably expected to result in a capital project or in a reduction in demand to alleviate the need for additional capital investment.
Item 6:	Developing conservation plans/programs reasonable expected to result in a water conserving capital project or in a reduction in demand to alleviate the need for capital investment.
Item 7:	Recycling and water reuse projects that replace potable sources with non-potable sources (Gray water, condensate, and wastewater effluent reuse systems, extra treatment or distribution costs associated with water reuse).
Item 8:	Retrofit or replacement of existing landscape irrigation systems to more efficient landscape irrigation systems.
Item 9:	Water meter replacement with traditional water meters.*
Item 10:	Distribution pipe replacement or rehabilitation to reduce water loss and prevent water main breaks.*	$862,930
Item 11:	Storage tank replacement/rehabilitation to reduce water loss.*	$232,150
Item 12:	New water efficient landscape irrigation system, where there currently is not one.*
Item 13:	Implementation of incentive programs to conserve water such as rebates.
Item 14:	Installing WaterSense labeled products (https://www.epa.gov/watersense)
Item 15:	Projects that result from a water efficiency related assessments (such as water audits, leak detection studies, conservation plans, etc.) as long as the assessments adhered to the standard industry practices referenced above.
Item 16:	Distribution system leak detection equipment, portable or permanent.
Item 17:	Automatic flushing systems (portable or permanent).
Item 18:	Pressure reducing valves (PRVs).
Item 19:	Internal plant water reuse (such as backwash water recycling).
Total Cost:		$1,095,080

* Indicates a business case may be required for this item.

If any box(es) above are checked, please describe each below.

Will check with engineer.

Energy Efficiency:

Energy efficiency is the use of improved technologies and practices to reduce the energy consumption of water projects, use energy in a more efficient way, and/or produce/utilize renewable energy. Examples include:

Component		Cost
Item 1:	Renewable energy projects, which are part of a public health project, such as wind, solar, geothermal, and micro-hydroelectric that provides power to a utility.
Item 2:	Utility-owned or publicly-owned renewable energy projects.
Item 3:	Utility energy management planning, including energy assessments, energy audits, optimization studies, and sub-metering of individual processes to determine high energy use areas.
Item 4:	Energy efficient retrofits, upgrades, or new pumping systems and treatment processes (including variable frequency drives (VFDs).*
Item 5:	Pump refurbishment to optimize pump efficiency.*
Item 6:	Projects that result from an energy efficient related assessment.*
Item 7:	Projects that cost effectively eliminate pumps or pumping stations.*
Item 8:	Projects that achieve the remaining increments of energy efficiency in a system that is already very efficient.*
Item 9:	Upgrade of lighting to energy efficient sources.*
Item 10:	Automated and remote control systems (SCADA) that achieve substantial energy savings.*
Total Cost:

* Indicates a business case may be required for this item.

If any box(es) above are checked, please describe each below.

Environmentally Innovative Projects:

Environmentally innovative projects include those that demonstrate new and/or innovative approaches to delivering services or managing water resources in a more sustainable way. Examples include:

Component		Cost
Item 1:	Total integrated water resources management planning, or other planning framework where project life cycle costs are minimized, which enables communities to adopt more efficient and cost-effective infrastructure solutions.
Item 2:	Plans to improve water quantity and quality associated with water system technical, financial, and managerial capacity.
Item 3:	Source water protection planning (delineation, monitoring, modeling).
Item 4:	Planning activities to prepare for adaptation to the long-term effects of climate change and/or extreme weather.
Item 5:	Utility sustainability plan consistent with EPA’s sustainability policy.
Item 6:	Greenhouse gas inventory or mitigation plan and submission of a GHG inventory to a registry as long as it is being done for an SRF eligible facility.
Item 7:	Construction of US Building Council LEED certified buildings, or renovation of an existing building.
Item 8:	Projects that significantly reduce or eliminate the use of chemicals in water treatment.*
Item 9:	Treatment technologies or approaches that significantly reduce the volume of residuals, minimize the generation of residuals, or lower the amount of chemicals in the residuals.*
Item 10:	Trenchless or low impact construction technology.*
Item 11:	Using recycled materials or re-using materials on-site.*
Item 12:	Educational activities and demonstration projects for water or energy efficiency (such as rain gardens).*
Item 13:	Projects that achieve the goals/objectives of utility asset management plans*
Total Cost:

* Indicates a business case may be required for this item.

If any box(es) above are checked, please describe each below.

Asset Management:

If a category is selected, the applicant must provide supporting documentation in PDF format to substantiate claims.

Asset Management Components

Last Rate Adjustment Date:	09.01.2013 Download Fee Schedule
Rate Adjustment Age (months):	124

System’s monthly water bill, based on 4,000 gallons, as a percentage of MHI:

0.98%

The system has an Asset Management Plan (AMP).

The system(s) involved in this project have specifically allocated funds for the rehabilitation and replacement of aging and deteriorating infrastructure.

If any box(es) above are checked, please describe each below.

Activity	Date
Profile Created:	09.09.2019
Profile Last Modified:	12.09.2020
General Info Last Modified:	10.26.2020
Narrative Last Modified:	09.09.2019
Admin Info Last Modified:	07.09.2020
Budget Info Last Modified:	10.26.2020
Impacts Info Last Modified:	11.13.2020
Plans & Specs Info Last Modified:
Components Info Last Modified:	09.09.2019
GIS Last Modified:	01.29.2020

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