WRIS WX21079015

About Us

Loan Programs

Loan Calculator

WRIS

Internet Mapping

WRIS Portal

System Data

Project Profile Data

Cleaner Water Program Funding

SRF Project Funding

Area Water Management Planning Councils

Downloadable Reports

Water Management Coordinators

ADD GIS Staff

Legislation
& Regulations

WRIS Contact

Don Schierer
502-892-3486
E-mail

Working...

Drinking Water Project Profile:

This profile is currently locked (SRF Recipient).

View Map

Project Title:	Lancaster - New Water Treatment Plant
Project Number:	WX21079015	AWMPC:	BGADD
Funding Status:	Over Funded	Date Approved by AWMPC:	07.19.2013
Project Status:	Approved	Primary County:	Garrard
Project Schedule:	0-2 Years	Planning Unit:	Unit 3
E-ClearingHouse SAI:	KY202003240365	ECH Status:	Approved
Primary System:	KY0400233 Lancaster Water Works	ADD WMC Contact:	Karyn Leverenz
Legal Applicant:	City of Lancaster
Entity Type:	Incorporated City

Narrative
Applicant
AdministrationBudget
& Schedule
Impacts
ComponentsSustainable
Infrastructure
Audit
Map

Project Title:
Lancaster - New Water Treatment Plant

Project Description:
The project is being revised to relocate the previously submitted and approved solids holding lagoon for the new Lancaster Water Treatment Plant. The new location of the solids holding lagoon will be a better long term solution and more cost effective for the City of Lancaster. A large diameter culvert was installed thru the existing pond dam and the pond level drained down accordingly to the invert of the 72” culvert. This was accomplished in a separate project by the City. The new solids holding lagoon will be installed in the dry finger of what used to be the pond before the new culvert was installed. A maximum of 300 feet of piping will be routed adjacent to the new lagoon to handle storm water upstream of the lagoon. Joyce Fry with the Division of Water Quality Certification Section made a visit to the site and gave a verbal approval. David Baldridge with the Army Corps of Engineers has given an approval. The plans were also sent to and approved by the Division of Dam Safety. The existing water treatment plant was constructed in 1951 with the last major improvements occurring in 1994. The majority of the Plant components are out of date and in poor condition. Many of the concrete basins show signs of severe deterioration, the excessive age of the equipment and the lack of accessibility to properly maintain and safely work on the equipment all attribute to the necessity of the City to construct a new water treatment facility. The water treatment plant presently has a capacity of 2.1 MGD. Average and peak day water production for year 2015 was approximately 1.4 MGD and 2.0 MGD, respectively. Through year 2050 water production is projected to increase to 1.9 MGD and 2.85 MGD, respectively. All aspects of this project shall address design and cost for immediate expansion to a capacity of 3.0 MGD. The new water plant will be located at the fire department training facility site located near the end of Waterworks Road just prior to the existing treatment plant site. The City already owns this property. The same intake will be utilized but with a new larger diameter intake pipe out into the river with a new screen. The backwash is proposed to be contained in lagoons with a discharge to the City’s holding basin. Ultimately the discharge ends up at the same location as the existing discharge. The majority of the project funding has been committed and design of the project is underway. Plans have not been submitted to DOW. Anticipated submittal date November 2017

Need For Project: Briefly describe how this project promotes public health or achieves and/or maintains compliance with the Clean Water Act or Safe Drinking Water Act:
NOVs have been received for high total suspended solids. The existing water plant has no means for sludge holding after a backwash or draining a basin for cleaning. The new plant will provide sludge holding/settling in lagoons. The project will improve the overall service from a water quality and reliability standpoint to the customers of Lancaster and Garrard County and address the immediate and future drinking water regulations. Improved water treatment/minimizing DBP through enhanced coagulation-filtration and by maximizing efficiency of carbon feed system and point(s) of chlorination Improve water Quality and quantity to Garrard County and the City of Lancaster, and the City of Crab Orchard.

Project Alternatives:

Alternate A:

Note: If project includes the construction of a new treatment plant or upgrade to existing plant, please explain regionalization options here.

Expand the existing WTP; not practical

Alternate B:

Construct a new 2.1Mgd water treatment plant; does not increase capacity.

Entity Information
Entity Type:	Incorporated City
Entity Name:	City of Lancaster
PSC Group ID:	8803200
Office EMail:	tcheek@cityoflancasterky.com
Web URL:
Office Phone:	859-792-2241	Fax:

Entity Address Information
	Mail Address	Physical Address
Address Line 1:	308 W Maple Ave
Address Line 2:
City, State Zip:	Lancaster , KY 40444

Entity Contact Information
Contact Type	Name	Title	EMail	Phone	Cell
Business Contact:	Teresa Cheek	City Clerk	tcheek@cityoflancasterky.com	859-792-2241
Authorized Official:	Michael Gaffney	Mayor	mgaffney@cityoflancasterky.com	859-792-2241

Information Source:	Kentucky Department for Local Government
Date Last Modified:	04.26.2024

Project Administrator (PA) Information

Name:	Ryan Carr
Title:	Engineer
Organization:	Kentucky Engineering Group
EMail:	rcarr@kyengr.com
Phone:	859-251-4127 Fax: 859-251-4137
Address Line 1:	PO Box 1034
Address Line 2:
City, State Zip:	Versailles , KY 40383

Applicant Contact (AC) Information

Name:	Debra J Carrier
Title:	City Clerk
Organization:	City of Lancaster
EMail:	dcarrier@cityoflancasterky.com
Phone:	859-792-2241 Fax: 859-792-3341
Address Line 1:	308 W Maple Ave Ste 1
Address Line 2:
City, State Zip:	Lancaster , KY 40444

Project Engineer (PE) Information

This project requires a licensed Professional Engineer.

A Professional Engineer has been procured for this project.

Licensed Engineer Information

License Number:	PE 23455
PE Name:	Ryan Charles Carr
Firm Name:	Kentucky Engineering Group PLLC
Address Type:	Work
Address Line 1:	Kentucky Engineering Group
Address Line 2:	PO Box 1034
Address Line 3:
City, State Zip:	Versailles , KY 40383
License Status:	Current	Disciplinary Actions:	No
Issue Date:	12.18.2003	Expiration Date:	06.30.2025

Phone:	859∙251∙4127 Fax:
EMail:	rcarr@kyengr.com

Engineering Firm Information
Permit Number:	2889
Firm Name:	Kentucky Engineering Group PLLC
Phone:	859∙251∙4127 Fax: 859∙251∙4127
Web URL:	http://www.kyengr.com/
E-Mail:	jthompson@kyengr.com
Address Line 1:	101 High Street
Address Line 2:
City, State Zip:	Versailles , KY 40383
Issue Date:	02.19.2009	Expir. Date:	12.31.2024
Permit Status	Current	Disciplinary Actions	No

Estimated Budget As-Bid Budget

Project Cost Categories
Cost Category	Cost
Administrative Expenses:	$30,000
Legal Expenses:	$20,000
Land, Appraisals, Easements:
Relocation Expense & Payments:
Planning:	$20,000
Engineering Fees - Design:	$412,920
Engineering Fees - Construction:	$145,180
Engineering Fees - Inspection:	$447,000
Engineering Fees - Other:	$85,000
Construction:	$10,012,100
Equipment:
Miscellaneous:	$153,000
Contingencies:	$74,800
Total Project Cost:	$11,400,000

Construction Cost Categories
Cost Category	Cost
Treatment:	$10,012,100
Transmission and Distribution:
Lead Remediation:
Source:
Storage:
Purchase of Systems:
Restructuring:
Land Acquisition:
Non-Categorized :
Total Construction Cost:	$10,012,100

Total Sustainability Costs:	$25,000

Note:

Sustainability costs are included within other costs
reported in this tab. This breakout, when provided,
is for SRF review purposes.

Project Funding Sources

Total Project Cost:	$11,400,000
Total Committed Funding:	$12,032,455
Funding Gap:	$632,455	(Over Funded)

Funding Source	Loan or Grant ID	Fiscal Year	Amount	Status	Applicable Date
ARC			$500,000	Committed	10-05-2018
USDA RD Loan			$4,500,000	Committed	04-21-2017
USDA RD Grant			$1,500,000	Committed	04-21-2017
HB 265 Non-Coal Grant	3N-2012	2012	$1,132,455	Committed	08-28-2012
KIA SRF Fund F Loan (DW)	F18-017	2018	$4,000,000	Committed	05-08-2018
KIA SRF Fund F Loan (DW)		2019	$4,000,000	Bypassed
KIA SRF Fund F Loan (DW)	F18-017	2021	$400,000	Committed	06-03-2021
Total Committed			$12,032,455

Funding Source Notes

HB 265 Non-Coal Grant Balance for this project is $450,752. The remaining balance of $681,703 was expended on an abandoned design for the Water Treatment Plant at a different location; however, the original design could not be implemented and this project is the agreed upon alternative. 

ARC application has been committed.
RD funding has been committed – Letter of Conditions received April 21, 2017

Increase $400,000 approved by CPBOC on 6/17/21.

Estimated Project Schedule

Estimated Environmental Review Submittal Date:	06.01.2018
Estimated Bid Date:	03.21.2019
Estimated Construction Start Date:	06.01.2019
Estimated Construction Completion Date:	12.31.2021

The following systems are beneficiaries of this project:

	KY0400233	Lancaster Water Works
	KY0400151	Garrard County Water Association
	KY0690089	Crab Orchard Water Works

Checked box indicates primary system for this project.

Project Ranking by AWMPC:

Regional Ranking(s):
Planning Unit Ranking:
Total Points:

Plans and Specifications:

Plans and specs have been sent to DOW.

Plans and specs have been reviewed by DOW.

Plans and specs have been sent to PSC.

Plans and specs have been reviewed by PSC.

Economic Impacts
Jobs Created:
Jobs Retained:

MHI Basis:

Demographic Impacts (GIS Census Overlay)
Serviceable Demographic	Project Area	Included Systems	Included Utilities
Population:		3,989	3,989
Households:		1,798	1,798
MHI:		$45,913	*$45,913
MHI MOE:		$7,907	$7,907
MOE as Percent:		17%	17%
**NSRL:		2	2

Population and household counts are based on the 2020 Census DEC Redistricting Data (PL 94-171) dataset.

Median Household Income (MHI) Source: American Community Survey 2018-2022 5 Yr Estimates (Table B19013 *(for the primary system operated by the above listed beneficiary utilities).

MHI MOE = Med HH Income Margin of Error.

** NSRL (Non-Standard Rate Levels):
  0 = Greater than or equal to Kentucky MHI (KMHI).
  1 = Between 80% KMHI and KMHI (exclusive).
  2 = Less than or equal to 80% KMHI.
  - KMHI = $60,183
  - 80% KMHI = $48,146

New Customers
New Residential Customers:
New Commercial Customers:
New Institutional Customers:
New Industrial Customers:

New or Improved Service
Service Demographic	Survey Based	Census Overlay*
To Unserved Households:
To Underserved Households:	9,294
To Total Households:	9,294
**Cost Per Household:	$1,227

*	GIS Census block overlay figures are estimates of population and households potentially served by systems and projects based on a proximity analysis of relevant service lines to census block boundaries published for the 2010 SF1 dataset.
**	Cost per household is based on surveyed household counts, not GIS overlay values.

Geographic Impacts
For Project Area

Counties

Garrard

Legislative Districts

District Name	Legislator
House 080	David Meade
Senate 22	Donald Douglas
Congressional 6	Andy Barr

HUC 10 Watersheds

HUC 10 Code	Watershed Name
0510020503	Paint Lick Creek-Kentucky River
0510020505	Lower Dix River

Geographic Impacts
For Included System(s)

Counties

Boyle

Garrard

Lincoln

Madison

Rockcastle

Legislative Districts

District Name
House 054	Daniel Elliott
House 071	Josh Bray
House 080	David Meade
House 081	Deanna Frazier Gordon
Senate 12	Amanda Mays Bledsoe
Senate 21	Brandon J. Storm
Senate 22	Donald Douglas
Senate 34	Jared Carpenter
Congressional 1	James Comer
Congressional 5	Hal Rogers
Congressional 6	Andy Barr

DW Specific Impacts:

	This project relates to a public health emergency.
	This project will assist a non-compliant system to achieve compliance.
	This project will assist a compliant system to meet future requirements.
	This project will provide assistance not compliance related.
	This project is necessary to achieve full or partial compliance with a court order, agreed order, or a judicial or administrative consent decree.
	Primary system has not received any SDWA Notices of Violation within the previous state fiscal year (July through June).
	Primary system has had an action level exceedance (lead concentrations exceed an action level of 15 ppb in more than 10% of customer taps sampled) within the last compliance period.
	Primary system has received a lead trigger level exceedance (lead concentrations exceed a trigger level of 10 ppb in more than 10% of customer taps sampled) within the last compliance period.

Project Readiness LSL (Lead Inventory and Lead Service Line Replacement):

Lead Service Line Inventory:

A description of goals to be achieved and products to be created (e.g., electronic or GIS database; customer communication tools) when creating a lead service line inventory procedure, including a proposed timeline for achieving each goal.

Lead Service Line Replacement:

	A strategy for informing customers before a LSLR and a template for an agreement with the private property owner to replace the LSL.
	A process for documenting all property owners declining replacement of privately owned portion of LSL.
	A procedure for customers to flush service lines and premise plumbing of particulate lead.
	A proposed plan for conducting LSL replacement utilizing all requested funding.
	A funding strategy for conducting LSLRs utilizing all requested funding.

Project Inventory (Mapped Features):

Point Features:

DOW PermitID	Count	Feature Type	Purpose	Status	Existing Capacity	Proposed Capacity	Units
KY0400233	1	SURFACE SOURCE	UTILIZE FOR NEW TREATMENT PLANT	REHAB			EA
KY0400233	1	WATER TREATMENT PLANT	BUILD NEW PLANT FOR INCREASE CAPACITY	ELIMINATE	2.10		MGD
KY0400233	1	WATER TREATMENT PLANT	EXPAND CAPACITY	NEW		3.00	MGD

Administrative Components:

The following administrative components are included in this project:

Planning

Design

Construction

Management

Audits on Record
Associated With Applicant

Audit Year	Entity Name	Entity Relationship
2022	Lancaster, City of	Parent
2021	Lancaster, City of	Parent
2020	Lancaster, City of	Parent

Regionalization Components:

Public Water Systems Eliminated:

This project includes the elimination of public water system(s) through merger or acquisition.

Water Treatment Plants Eliminated:

This project includes the elimination of water treatment plant(s).

	Treatment plant elimination results from interconnection with another system.
	Treatment plant elimination is primarily to address perfluoroalkyl and polyfluoroalkyl (PFAS) substances or other emerging contaminants.

Plants Eliminated By This Project:

DOW Permit ID	Facility Type	System Name	Design Capacity (MGD)	PFAS Detected
KY0400233	WTP	Lancaster Water Works	2.100	No

Supplementation of Raw Water Supply:

This project includes supplementing the existing raw water supply.

Raw Water Sources:

Source Name	PFAS Detected
Kentucky River	No

Supplementation of Potable Water Supply:

This project includes supplementing the existing potable water supply.

Emergency Only Water Supply:

This project provides emergency only water supply.

Water Source Protection:

	This project will preventatively address PFAS or other emerging contaminants of the source water.
	This project will address current PFAS or other emerging contaminants of the source water.
	This project includes the rehabilitation of a dam or reservoir used primarily for drinking water.
	This project includes land acquisition for water source protection.

Water Treatment Components:

This project includes water treatment components.

Treatment Activities:

This project includes a new water treatment plant.

Proposed design capacity (MGD):

3.000

PFAS Detected.

New treatment plant preventatively addresses PFAS or other emerging contaminants.

New treatment plant addresses current PFAS or other emerging contaminants.

This project includes an expansion of an existing water treatment plant.

This project includes rehabilitation of an existing water treatment plant.

This project includes upgrades to an existing water treatment plant.

This project includes emergency power generators for treatment activities.

This project includes redundant treatment processes.

This project includes replacement of existing raw water lines.

Treatment - Upgrades/Modifications:

This project includes infrastructure options to meet Cryptosporidium removal/inactivation requirements.

This project includes infrastructure options to meet CT inactivation requirements.

Explanation of how CT inactivation will be achieved:

To comply with CT inactivation requirements the new plant will provide alternate disinfection feed points, continuous chlorine residual analyzers and clearwell baffling.

This project includes treatment modifications to meet the Disinfectants/Disinfection Byproducts Rule at the water treatment plant.

Explanation of how disinfection treatment modifications will be achieved:

Improved water treatment/minimizing DBP by maximizing efficiency of carbon feed system and point(s) of chlorination

Improved water treatment and minimizing DBPs will be achieved through enhanced coagulation-filtration and by maximizing efficiency of carbon feed system and point(s) of chlorination.

This project will provide treatment modifications for VOCs, IOCs, SOC, or Radionuclides.

This project includes treatment modifications to address Secondary Contaminants.

Explanation of how Secondary Contaminants treatment modifications will be achieved:

Manganese removal

The new WTP design will address concerns over meeting Stage 2 regulation and will provide treatment/methodology to address these concerns, immediately and for the future.

Treatment process modifications preventatively addresses PFAS and other emerging contaminants.

Treatment process modifications addresses current PFAS and other emerging contaminants.

Security:

This project includes security components for water treatment facilities.

Water Distribution and Storage Components:

This project includes water distribution and/or storage components.

Green
InfrastructureWater
EfficiencyEnergy
EfficiencyEnvironmentally
InnovativeAsset
Management

Green Infrastructure:

Green stormwater infrastructure includes a wide array of practices at multiple scales that manage wet weather and that maintains and restores natural hydrology by infiltrating, evapotranspiring and harvesting and using stormwater. On a regional scale, green infrastructure is the preservation and restoration of natural landscape features, such as forests, floodplains, and wetlands, coupled with policies such as infill and redevelopment that reduce overall imperviousness in a watershed. On the local scale, green infrastructure consists of site and neighborhood-specific practices, such as:

Component		Cost
Item 1:	Bioretention
Item 2:	Trees
Item 3:	Green Roofs
Item 4:	Permeable Pavement
Item 5:	Cisterns
Total Cost:

* Indicates a business case may be required for this item.

If any box(es) above are checked, please describe each below.

Water Efficiency:

The use of improved technologies and practices to deliver equal or better services with less water. Water efficiency encompasses conservation and reuse efforts, as well as water loss reduction and prevention, to protect water resources for the future. Examples include:

Component		Cost
Item 1:	Installing or retrofitting water efficient devices such as plumbing fixtures and appliances (toilets, showerheads, urinals).
Item 2:	Installing any type of water meter in previously unmetered areas (can include backflow prevention if in conjunction with meter replacement).
Item 3:	Replacing existing broken/malfunctioning water meters with AMR or smart meters, meters with leak detection, backflow prevention.
Item 4:	Retrofitting/adding AMR capabilities or leak equipment to existing meters.
Item 5:	Conducting water utility audits, leak detection studies, and water use efficiency baseline studies, which are reasonably expected to result in a capital project or in a reduction in demand to alleviate the need for additional capital investment.
Item 6:	Developing conservation plans/programs reasonable expected to result in a water conserving capital project or in a reduction in demand to alleviate the need for capital investment.
Item 7:	Recycling and water reuse projects that replace potable sources with non-potable sources (Gray water, condensate, and wastewater effluent reuse systems, extra treatment or distribution costs associated with water reuse).
Item 8:	Retrofit or replacement of existing landscape irrigation systems to more efficient landscape irrigation systems.
Item 9:	Water meter replacement with traditional water meters.*
Item 10:	Distribution pipe replacement or rehabilitation to reduce water loss and prevent water main breaks.*
Item 11:	Storage tank replacement/rehabilitation to reduce water loss.*
Item 12:	New water efficient landscape irrigation system, where there currently is not one.*
Item 13:	Implementation of incentive programs to conserve water such as rebates.
Item 14:	Installing WaterSense labeled products (https://www.epa.gov/watersense)
Item 15:	Projects that result from a water efficiency related assessments (such as water audits, leak detection studies, conservation plans, etc.) as long as the assessments adhered to the standard industry practices referenced above.
Item 16:	Distribution system leak detection equipment, portable or permanent.
Item 17:	Automatic flushing systems (portable or permanent).
Item 18:	Pressure reducing valves (PRVs).
Item 19:	Internal plant water reuse (such as backwash water recycling).
Total Cost:

* Indicates a business case may be required for this item.

If any box(es) above are checked, please describe each below.

Energy Efficiency:

Energy efficiency is the use of improved technologies and practices to reduce the energy consumption of water projects, use energy in a more efficient way, and/or produce/utilize renewable energy. Examples include:

Component		Cost
Item 1:	Renewable energy projects, which are part of a public health project, such as wind, solar, geothermal, and micro-hydroelectric that provides power to a utility.
Item 2:	Utility-owned or publicly-owned renewable energy projects.
Item 3:	Utility energy management planning, including energy assessments, energy audits, optimization studies, and sub-metering of individual processes to determine high energy use areas.
Item 4:	Energy efficient retrofits, upgrades, or new pumping systems and treatment processes (including variable frequency drives (VFDs).*
Item 5:	Pump refurbishment to optimize pump efficiency.*
Item 6:	Projects that result from an energy efficient related assessment.*
Item 7:	Projects that cost effectively eliminate pumps or pumping stations.*
Item 8:	Projects that achieve the remaining increments of energy efficiency in a system that is already very efficient.*
Item 9:	Upgrade of lighting to energy efficient sources.*	$25,000
Item 10:	Automated and remote control systems (SCADA) that achieve substantial energy savings.*
Total Cost:		$25,000

* Indicates a business case may be required for this item.

If any box(es) above are checked, please describe each below.

This project will also include: Energy efficient retrofits, upgrades, or new pumping systems and treatment processes (including variable frequency drives (VFDs).* ($100,000) and Pump refurbishment to optimize pump efficiency.* ($200,000) Total cost is $325,000 Energy efficient pump motors with variable frequency drives and energy efficient lighting for all buildings.

Environmentally Innovative Projects:

Environmentally innovative projects include those that demonstrate new and/or innovative approaches to delivering services or managing water resources in a more sustainable way. Examples include:

Component		Cost
Item 1:	Total integrated water resources management planning, or other planning framework where project life cycle costs are minimized, which enables communities to adopt more efficient and cost-effective infrastructure solutions.
Item 2:	Plans to improve water quantity and quality associated with water system technical, financial, and managerial capacity.
Item 3:	Source water protection planning (delineation, monitoring, modeling).
Item 4:	Planning activities to prepare for adaptation to the long-term effects of climate change and/or extreme weather.
Item 5:	Utility sustainability plan consistent with EPA’s sustainability policy.
Item 6:	Greenhouse gas inventory or mitigation plan and submission of a GHG inventory to a registry as long as it is being done for an SRF eligible facility.
Item 7:	Construction of US Building Council LEED certified buildings, or renovation of an existing building.
Item 8:	Projects that significantly reduce or eliminate the use of chemicals in water treatment.*
Item 9:	Treatment technologies or approaches that significantly reduce the volume of residuals, minimize the generation of residuals, or lower the amount of chemicals in the residuals.*
Item 10:	Trenchless or low impact construction technology.*
Item 11:	Using recycled materials or re-using materials on-site.*
Item 12:	Educational activities and demonstration projects for water or energy efficiency (such as rain gardens).*
Item 13:	Projects that achieve the goals/objectives of utility asset management plans*
Total Cost:

* Indicates a business case may be required for this item.

If any box(es) above are checked, please describe each below.

Asset Management:

If a category is selected, the applicant must provide supporting documentation in PDF format to substantiate claims.

Asset Management Components

Last Rate Adjustment Date:	04.01.2020 Download Fee Schedule
Rate Adjustment Age (months):	45

System’s monthly water bill, based on 4,000 gallons, as a percentage of MHI:

0.96%

The system has an Asset Management Plan (AMP).

The system(s) involved in this project have specifically allocated funds for the rehabilitation and replacement of aging and deteriorating infrastructure.

If any box(es) above are checked, please describe each below.

Activity	Date
Profile Created:	01.17.2007
Profile Last Modified:	06.23.2021
General Info Last Modified:	08.27.2013
Narrative Last Modified:	03.24.2020
Admin Info Last Modified:	09.05.2017
Budget Info Last Modified:	06.23.2021
Impacts Info Last Modified:	09.05.2017
Plans & Specs Info Last Modified:	10.04.2010
Components Info Last Modified:	10.04.2010
GIS Last Modified:	03.23.2020

The profile is complete.

Direct viewing of map content is no longer available in this tab.

Click Here to view this map in a separate browser tab or window.