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Drinking Water Project Profile:

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Project Title:	ECWD - Phase 11 - System Improvements & Meter Purchase and Replacement Project
Project Number:	WX21065009	AWMPC:	BGADD
Funding Status:	Fully Funded	Date Approved by AWMPC:	10.19.2018
Project Status:	Approved	Primary County:	Estill
Project Schedule:	0-2 Years	Planning Unit:	Unit 1
E-ClearingHouse SAI:	KY202209121196	ECH Status:	Approved
Primary System:	KY0330123 Estill County Water District #1	ADD WMC Contact:	Karyn Leverenz
Legal Applicant:	Estill County Water District #1
Entity Type:	Water District (KRS 74)

Narrative
Applicant
AdministrationBudget
& Schedule
Impacts
ComponentsSustainable
Infrastructure
Audit
Map

Project Title:
ECWD - Phase 11 - System Improvements & Meter Purchase and Replacement Project

Project Description:
AMENDMENT AS OF 9/10/2022 - PROJECT PROFILE AMENDED TO INCLUDE MAPPING FOR EMERGENCY REPAIR AT RIVER CROSSING. EXISTING PROJECT IS COMPLETE BUT RESIDUAL FUNDS UTILIZED FOR EMERGENCY REPAIR. WE ARE RETROACTIVELY UPADTING THE ENVIRONMENTAL. MAPPING HAS BEEN UPDATED. THIS PROJECT HAS BEEN AMENDED TO INCLUDE WHAT WAS PREVIOUSLY WX21065006. The project will involve implementing improvements designed to help reduce unnaccounted for water in the system. Work will include to the installation of flow metering devices and backflow prevention devices, development of a hydraulic model, relocation/replacement of six (6) substandard existing river crossings. This project will also purchase and install new residential meters throughout the service area. The ECWD currently services approximately 4000 residential and commercial customers in Estill County.

Need For Project: Briefly describe how this project promotes public health or achieves and/or maintains compliance with the Clean Water Act or Safe Drinking Water Act:
The project will involve implementing improvements designed to help reduce unaccounted for water in the system. Work will include but not be limited to the installation of flow metering devices and backflow prevention devices, development of a hydraulic model, relocation/replacement of six (6) substandard existing river crossings, and replace approximately 20% of the existing residential meters. Additionally, the project is being developed as a portion of a concerted effort by the ECWD to reduce its overall unaccounted for water loss. On site testing indicates that current meters are rapidly approaching the end of their useful life and are inaccurate in measuring low "trickle" flows. To date the ECWD has taken an active approach to minimizing unaccounted for water loss to include but not limited to upgrading pump stations, telemetry upgrades, valve replacements, installation of test meter assemblies throughout the system, utilization of leak detection services and purchasing a hydraulic model of the system.

Project Alternatives:

Alternate A:

Note: If project includes the construction of a new treatment plant or upgrade to existing plant, please explain regionalization options here.

Replacement of a small portion of the system thought to be a source of loss.  This option has been considered, however; the District feels it needs to put in place flow monitoring devices so that the system can be evaluated as a whole and the specific problematic areas identified for repair or replacement.

Repair faulty meters.  This option is not viable due to the fact that often times repairs exceed the cost of replacement and often times said meters have to be shipped off for repair forcing the ECWD to

Alternate B:

Establish additional sources of supply to include other interconnects and/or a treatment facility.  Given the problems associated with the existing system, the District feels it is in their best interest and the best interest of the residents of Estill County, to repair and/or replace what is already in use.  In order to identify the problematic areas and focus efforts and resources, the District feels that monitoring devices and a comprehensive hydraulic model are needed.

Entity Information
Entity Type:	Water District (KRS 74)
Entity Name:	Estill County Water District #1
PSC Group ID:	21500
Office EMail:	info@estillcountywater.com
Web URL:	http://www.estillcountywater.com/
Office Phone:	606-723-3795	Fax:

Entity Address Information
	Mail Address	Physical Address
Address Line 1:	76 Cedar Grove Rd
Address Line 2:
City, State Zip:	Irvine , KY 40336

Entity Contact Information
Contact Type	Name	Title	EMail	Phone	Cell
Business Contact:	Audrea Miller	General Manager	a.miller@estillcountywater.com	606-723-3795
Authorized Official:	Blain Click	Chair		606-723-3795

Information Source:	Kentucky Infrastructure Authority
Date Last Modified:	05.06.2020

Project Administrator (PA) Information

Name:	Karyn Leverenz
Title:	Infrastructure Development Coordinator
Organization:	Bluegrass Area Development District
EMail:	kleverenz@bgadd.org
Phone:	859-269-8021 Fax: 859-269-7917
Address Line 1:	699 Perimeter Dr
Address Line 2:
City, State Zip:	Lexington , KY 40517

Applicant Contact (AC) Information

Name:	Audrea Miller
Title:	Office Manager
Organization:	Estill County Water District #1
EMail:	a.miller@estillcountywater.com
Phone:	606-723-3795 Fax: 606-726-9063
Address Line 1:	76 Cedar Grove Rd
Address Line 2:
City, State Zip:	Irvine , KY 40336

Project Engineer (PE) Information

This project requires a licensed Professional Engineer.

A Professional Engineer has been procured for this project.

Licensed Engineer Information

License Number:	PE 24245
PE Name:	Robert Alan Bowman
Firm Name:
Address Type:	Work
Address Line 1:	Bell Engineering
Address Line 2:	2480 Fortune Drive
Address Line 3:	Ste 350
City, State Zip:	Stanford , KY 40484
License Status:	Current	Disciplinary Actions:	No
Issue Date:	06.09.2005	Expiration Date:	06.30.2025

Phone:	606∙365∙2534 Fax: 859∙278∙2911
EMail:	abowman@hkbell.com

Estimated Budget As-Bid Budget

Project Cost Categories
Cost Category	Cost
Administrative Expenses:	$65,000
Legal Expenses:	$25,000
Land, Appraisals, Easements:	$10,000
Relocation Expense & Payments:
Planning:
Engineering Fees - Design:	$106,950
Engineering Fees - Construction:	$41,550
Engineering Fees - Inspection:	$106,000
Engineering Fees - Other:	$20,000
Construction:	$2,300,000
Equipment:
Miscellaneous:	$25,000
Contingencies:	$199,950
Total Project Cost:	$2,899,450

Construction Cost Categories
Cost Category	Cost
Treatment:
Transmission and Distribution:	$2,300,000
Lead Remediation:
Source:
Storage:
Purchase of Systems:
Restructuring:
Land Acquisition:
Non-Categorized :
Total Construction Cost:	$2,300,000

Total Sustainability Costs:	$305,000

Note:

Sustainability costs are included within other costs
reported in this tab. This breakout, when provided,
is for SRF review purposes.

Project Funding Sources

Total Project Cost:	$2,899,450
Total Committed Funding:	$2,899,450
Funding Gap:	Fully Funded

Funding Source	Loan or Grant ID	Fiscal Year	Amount	Status	Applicable Date
ARC			$500,000	Committed	04-29-2020
KIA SRF Fund F Loan (DW)	F20-013	2020	$2,399,450	Committed	12-05-2019
USDA RD Loan			$1,432,088	Anticipated
USDA RD Grant			$467,362	Anticipated
Total Committed			$2,899,450

Funding Source Notes

Project merged with F20-032. New budget total is $2,899,450 including $1,580,000 from WX21065009 and ARC grant $500,000. No longer anticipating RD funding.

Estimated Project Schedule

Estimated Environmental Review Submittal Date:	11.26.2019
Estimated Bid Date:	04.23.2020
Estimated Construction Start Date:	05.27.2020
Estimated Construction Completion Date:	10.29.2020

The following systems are beneficiaries of this project:

KY0330123

Estill County Water District #1

Checked box indicates primary system for this project.

Project Ranking by AWMPC:

Regional Ranking(s):
Planning Unit Ranking:
Total Points:

Plans and Specifications:

Plans and specs have been sent to DOW.

Plans and specs have been reviewed by DOW.

Plans and specs have been sent to PSC.

Plans and specs have been reviewed by PSC.

Economic Impacts
Jobs Created:
Jobs Retained:

MHI Basis:

Demographic Impacts (GIS Census Overlay)
Serviceable Demographic	Project Area	Included Systems	Included Utilities
Population:	1,801	9,079	9,079
Households:	855	4,286	4,286
MHI:	$34,707	$38,203	*$38,203
MHI MOE:	$12,406	$10,630	$10,630
MOE as Percent:	36%	28%	28%
**NSRL:	2	2	2

Population and household counts are based on the 2020 Census DEC Redistricting Data (PL 94-171) dataset.

Median Household Income (MHI) Source: American Community Survey 2018-2022 5 Yr Estimates (Table B19013 *(for the primary system operated by the above listed beneficiary utilities).

MHI MOE = Med HH Income Margin of Error.

** NSRL (Non-Standard Rate Levels):
  0 = Greater than or equal to Kentucky MHI (KMHI).
  1 = Between 80% KMHI and KMHI (exclusive).
  2 = Less than or equal to 80% KMHI.
  - KMHI = $60,183
  - 80% KMHI = $48,146

New Customers
New Residential Customers:
New Commercial Customers:
New Institutional Customers:
New Industrial Customers:

New or Improved Service
Service Demographic	Survey Based	Census Overlay*
To Unserved Households:
To Underserved Households:	4,000	855
To Total Households:	4,000	855
**Cost Per Household:	$725

*	GIS Census block overlay figures are estimates of population and households potentially served by systems and projects based on a proximity analysis of relevant service lines to census block boundaries published for the 2010 SF1 dataset.
**	Cost per household is based on surveyed household counts, not GIS overlay values.

Geographic Impacts
For Project Area

Counties

Estill

Legislative Districts

District Name	Legislator
House 091	Bill Wesley
Senate 30	Brandon Smith
Congressional 6	Andy Barr

HUC 10 Watersheds

HUC 10 Code	Watershed Name
0510020403	Lower Red River
0510020404	Station Camp Creek
0510020405	Millers Creek-Kentucky River

Geographic Impacts
For Included System(s)

Counties

Estill

Jackson

Lee

Madison

Powell

Legislative Districts

District Name
House 089	Timmy Truett
House 091	Bill Wesley
Senate 25	Robert Stivers
Senate 30	Brandon Smith
Congressional 5	Hal Rogers
Congressional 6	Andy Barr

DW Specific Impacts:

	This project relates to a public health emergency.
	This project will assist a non-compliant system to achieve compliance.
	This project will assist a compliant system to meet future requirements.
	This project will provide assistance not compliance related.
	This project is necessary to achieve full or partial compliance with a court order, agreed order, or a judicial or administrative consent decree.
	Primary system has not received any SDWA Notices of Violation within the previous state fiscal year (July through June).
	Primary system has had an action level exceedance (lead concentrations exceed an action level of 15 ppb in more than 10% of customer taps sampled) within the last compliance period.
	Primary system has received a lead trigger level exceedance (lead concentrations exceed a trigger level of 10 ppb in more than 10% of customer taps sampled) within the last compliance period.

Project Readiness LSL (Lead Inventory and Lead Service Line Replacement):

Lead Service Line Inventory:

A description of goals to be achieved and products to be created (e.g., electronic or GIS database; customer communication tools) when creating a lead service line inventory procedure, including a proposed timeline for achieving each goal.

Lead Service Line Replacement:

	A strategy for informing customers before a LSLR and a template for an agreement with the private property owner to replace the LSL.
	A process for documenting all property owners declining replacement of privately owned portion of LSL.
	A procedure for customers to flush service lines and premise plumbing of particulate lead.
	A proposed plan for conducting LSL replacement utilizing all requested funding.
	A funding strategy for conducting LSLRs utilizing all requested funding.

Project Inventory (Mapped Features):

Point Features:

DOW PermitID	Count	Feature Type	Purpose	Status	Existing Capacity	Proposed Capacity	Units
KY0330123	1	RADIO METER	WATER EFF - UNMETERED AREA	REHAB			EA
KY0330123	1	TRADITIONAL METER	WATER EFF - TRADITIONAL METERS	NEW			EA

Linear Features:

DOW Permit ID	Line Type	Purpose	Activity	Size (in.)	Material	Length (LF)
KY0330123	WATER LINE: FINISHED	DISTRIBUTION	REHAB - REPLACE PROBLEM LINES	3.00	PVC	455
KY0330123	WATER LINE: FINISHED	DISTRIBUTION	REHAB - REPLACE PROBLEM LINES	4.00	PVC	356
KY0330123	WATER LINE: FINISHED	DISTRIBUTION	REHAB - REPLACE PROBLEM LINES	6.00	PVC	1,074
					Total Length	1,885

Administrative Components:

The following administrative components are included in this project:

Planning

Design

Construction

Management

Audits on Record
Associated With Applicant

Audit Year	Entity Name	Entity Relationship
2021	Estill County Water District #1	Parent
2020	Estill County Water District #1	Parent

Regionalization Components:

Public Water Systems Eliminated:

This project includes the elimination of public water system(s) through merger or acquisition.

Water Treatment Plants Eliminated:

This project includes the elimination of water treatment plant(s).

Supplementation of Raw Water Supply:

This project includes supplementing the existing raw water supply.

Supplementation of Potable Water Supply:

This project includes supplementing the existing potable water supply.

Emergency Only Water Supply:

This project provides emergency only water supply.

Water Source Protection:

	This project will preventatively address PFAS or other emerging contaminants of the source water.
	This project will address current PFAS or other emerging contaminants of the source water.
	This project includes the rehabilitation of a dam or reservoir used primarily for drinking water.
	This project includes land acquisition for water source protection.

Water Treatment Components:

This project includes water treatment components.

Water Distribution and Storage Components:

This project includes water distribution and/or storage components.

Water Line Extensions:

This project includes water line extension(s).

Redundancy Components:

This project includes emergency power generators for distribution and/or storage activities.

This project includes redundant distribution and/or storage processes.

Finished Water Quality:

This project includes infrastructure to address inadequate water turnover and disinfection byproducts (DBPs).

Service Line Inventory:

This project includes implementation of a service line inventory.

Water Line Replacement:

This project replaces problem water lines (breaks, leaks, or restrictive flows due to age), water lines consisting of lead and/or asbestos-cement (AC), and/or inadequately sized water lines.
Total length of line replacement: 1,885 LF
In-place or in-situ repair medhods will be used in lieu of water line replacement.
This project replaces lead service lines.

Roads Serviced by Line Replacements:

Water Loss in the Last 12 Months:

The system has experienced the following water loss over the past 12 months:

Water loss volume (MG):	104.402
Water loss percent:	39%

Water Storage and Pressure Components:

This project includes the construction of new water tank(s).

This project includes the replacement of existing water tank(s).

This project includes the rehabilitation of existing water tank(s).

This project includes the construction of new pump station(s).

This project includes the rehabilitation of existing pump station(s).

Security:

This project includes security components for water distribution infrastructure.

Green
InfrastructureWater
EfficiencyEnergy
EfficiencyEnvironmentally
InnovativeAsset
Management

Green Infrastructure:

Green stormwater infrastructure includes a wide array of practices at multiple scales that manage wet weather and that maintains and restores natural hydrology by infiltrating, evapotranspiring and harvesting and using stormwater. On a regional scale, green infrastructure is the preservation and restoration of natural landscape features, such as forests, floodplains, and wetlands, coupled with policies such as infill and redevelopment that reduce overall imperviousness in a watershed. On the local scale, green infrastructure consists of site and neighborhood-specific practices, such as:

Component		Cost
Item 1:	Bioretention
Item 2:	Trees
Item 3:	Green Roofs
Item 4:	Permeable Pavement
Item 5:	Cisterns
Total Cost:

* Indicates a business case may be required for this item.

If any box(es) above are checked, please describe each below.

Water Efficiency:

The use of improved technologies and practices to deliver equal or better services with less water. Water efficiency encompasses conservation and reuse efforts, as well as water loss reduction and prevention, to protect water resources for the future. Examples include:

Component		Cost
Item 1:	Installing or retrofitting water efficient devices such as plumbing fixtures and appliances (toilets, showerheads, urinals).
Item 2:	Installing any type of water meter in previously unmetered areas (can include backflow prevention if in conjunction with meter replacement).
Item 3:	Replacing existing broken/malfunctioning water meters with AMR or smart meters, meters with leak detection, backflow prevention.	$270,000
Item 4:	Retrofitting/adding AMR capabilities or leak equipment to existing meters.
Item 5:	Conducting water utility audits, leak detection studies, and water use efficiency baseline studies, which are reasonably expected to result in a capital project or in a reduction in demand to alleviate the need for additional capital investment.	$25,000
Item 6:	Developing conservation plans/programs reasonable expected to result in a water conserving capital project or in a reduction in demand to alleviate the need for capital investment.
Item 7:	Recycling and water reuse projects that replace potable sources with non-potable sources (Gray water, condensate, and wastewater effluent reuse systems, extra treatment or distribution costs associated with water reuse).
Item 8:	Retrofit or replacement of existing landscape irrigation systems to more efficient landscape irrigation systems.
Item 9:	Water meter replacement with traditional water meters.*
Item 10:	Distribution pipe replacement or rehabilitation to reduce water loss and prevent water main breaks.*
Item 11:	Storage tank replacement/rehabilitation to reduce water loss.*
Item 12:	New water efficient landscape irrigation system, where there currently is not one.*
Item 13:	Implementation of incentive programs to conserve water such as rebates.
Item 14:	Installing WaterSense labeled products (https://www.epa.gov/watersense)
Item 15:	Projects that result from a water efficiency related assessments (such as water audits, leak detection studies, conservation plans, etc.) as long as the assessments adhered to the standard industry practices referenced above.
Item 16:	Distribution system leak detection equipment, portable or permanent.
Item 17:	Automatic flushing systems (portable or permanent).
Item 18:	Pressure reducing valves (PRVs).
Item 19:	Internal plant water reuse (such as backwash water recycling).
Total Cost:		$295,000

* Indicates a business case may be required for this item.

If any box(es) above are checked, please describe each below.

Water Meter Replacement - Replace approximately 20% of residential meters (500 each) to a meter that will record low flows. Distribution Pipe Replacement - Relocate six (6) sub standard river crossing to mitigate potential future line failures. Install flow monitoring devices at all tank sites and throughout the system to help quantify system flows and identify areas that are problematic. Hydraulic Model - Hire professional services to develop and manage a comprehensive hydraulic model.

Energy Efficiency:

Energy efficiency is the use of improved technologies and practices to reduce the energy consumption of water projects, use energy in a more efficient way, and/or produce/utilize renewable energy. Examples include:

Component		Cost
Item 1:	Renewable energy projects, which are part of a public health project, such as wind, solar, geothermal, and micro-hydroelectric that provides power to a utility.
Item 2:	Utility-owned or publicly-owned renewable energy projects.
Item 3:	Utility energy management planning, including energy assessments, energy audits, optimization studies, and sub-metering of individual processes to determine high energy use areas.
Item 4:	Energy efficient retrofits, upgrades, or new pumping systems and treatment processes (including variable frequency drives (VFDs).*
Item 5:	Pump refurbishment to optimize pump efficiency.*
Item 6:	Projects that result from an energy efficient related assessment.*
Item 7:	Projects that cost effectively eliminate pumps or pumping stations.*
Item 8:	Projects that achieve the remaining increments of energy efficiency in a system that is already very efficient.*
Item 9:	Upgrade of lighting to energy efficient sources.*
Item 10:	Automated and remote control systems (SCADA) that achieve substantial energy savings.*
Total Cost:

* Indicates a business case may be required for this item.

If any box(es) above are checked, please describe each below.

Environmentally Innovative Projects:

Environmentally innovative projects include those that demonstrate new and/or innovative approaches to delivering services or managing water resources in a more sustainable way. Examples include:

Component		Cost
Item 1:	Total integrated water resources management planning, or other planning framework where project life cycle costs are minimized, which enables communities to adopt more efficient and cost-effective infrastructure solutions.
Item 2:	Plans to improve water quantity and quality associated with water system technical, financial, and managerial capacity.
Item 3:	Source water protection planning (delineation, monitoring, modeling).
Item 4:	Planning activities to prepare for adaptation to the long-term effects of climate change and/or extreme weather.
Item 5:	Utility sustainability plan consistent with EPA’s sustainability policy.
Item 6:	Greenhouse gas inventory or mitigation plan and submission of a GHG inventory to a registry as long as it is being done for an SRF eligible facility.
Item 7:	Construction of US Building Council LEED certified buildings, or renovation of an existing building.
Item 8:	Projects that significantly reduce or eliminate the use of chemicals in water treatment.*
Item 9:	Treatment technologies or approaches that significantly reduce the volume of residuals, minimize the generation of residuals, or lower the amount of chemicals in the residuals.*
Item 10:	Trenchless or low impact construction technology.*	$10,000
Item 11:	Using recycled materials or re-using materials on-site.*
Item 12:	Educational activities and demonstration projects for water or energy efficiency (such as rain gardens).*
Item 13:	Projects that achieve the goals/objectives of utility asset management plans*
Total Cost:		$10,000

* Indicates a business case may be required for this item.

If any box(es) above are checked, please describe each below.

This project will involve some direction drill or traditional bore and encasement.

Asset Management:

If a category is selected, the applicant must provide supporting documentation in PDF format to substantiate claims.

Asset Management Components

Last Rate Adjustment Date:	11.17.2019 Download Fee Schedule
Rate Adjustment Age (months):	50

System’s monthly water bill, based on 4,000 gallons, as a percentage of MHI:

1.34%

The system has an Asset Management Plan (AMP).

The system(s) involved in this project have specifically allocated funds for the rehabilitation and replacement of aging and deteriorating infrastructure.

If any box(es) above are checked, please describe each below.

Activity	Date
Profile Created:	10.12.2018
Profile Last Modified:	09.12.2022
General Info Last Modified:	10.29.2018
Narrative Last Modified:	09.12.2022
Admin Info Last Modified:	07.08.2019
Budget Info Last Modified:	10.22.2019
Impacts Info Last Modified:	09.18.2019
Plans & Specs Info Last Modified:
Components Info Last Modified:	10.12.2018
GIS Last Modified:	07.11.2022

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