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Clean Water Project Profile:

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Project Title:	Sebree Sanitary Sewer Replacement
Project Number:	SX21233027	AWMPC:	GRADD
Funding Status:	Over Funded	Date Approved by AWMPC:	09.22.2016
Project Status:	Constructed	Primary County:	Webster
Project Schedule:	Constructed	Planning Unit:	Webster
E-ClearingHouse SAI:	KY201806070705	ECH Status:	Approved
Primary System:	KYP000054 Sebree Collection System	ADD WMC Contact:	Dana Garrett
Legal Applicant:	City of Sebree
Entity Type:	Incorporated City

Narrative
Applicant
AdministrationBudget
& Schedule
Impacts
ComponentsSustainable
Infrastructure
Audit

Project Title:
Sebree Sanitary Sewer Replacement

Project Description:
This project entails replacing approximately 8,900 linear feet of existing 8-inch clay pipe & appurtenances. The existing 8-inch pipe is failing and is in need of replacement due to the inflow and infiltration emitted through these lines. During a rain event the existing wastewater flow increases from 130,000 gallons per day to approximately 2,500,000 million gallons per day. The project also includes extending the existing 8-inch gravity sewer 101 linear feet to provide a reliable source of sanitary sewer treatment to 5 new users currently unserved. The project also involves the lowering of an exposed sanitary sewer main that is located in an existing creek. With its exposed location in the creek this line is highly susceptible of being compromised by heavy water flow during a rain event. This project also includes the replacement of an existing retaining wall that is failing. Should this wall completely fail it will compromise an existing 12-inch sanitary sewer main that serves the majority of the city. A break in this line could also lead to the very real potential of becoming an environmental disaster as this creek runs to a direct tributary to the Green River. Collectively, these lines serve approximately 665 users, which include 35 commercial users, and the industrial park. This project will also provide service to 5 new users and serve 665 users that are currently underserved. If these lines fail, the entire city and industrial park will be without wastewater service.

Need For Project: Briefly describe how this project promotes public health or achieves and/or maintains compliance with the Clean Water Act or Safe Drinking Water Act:
This project is needed to reduce inflow and infiltration in the wastewater system and replace existing and aging clay lines. This project will add 5 new users and improve service to 665 users that includes 35 commercial users, along with the industrial park. The project also replaces and existing 8-inch sewer that is exposed in a creek that poses a hazardous condition if broken. The project also entails replacing a retaining wall that could comprise an existing 12-inch main that services the majority of Sebree.

Project Alternatives:

Alternate A:

Note: If project includes the construction of a new treatment plant or upgrade to existing plant, please explain regionalization options here.

Slip line the existing 8" Clay pipe system to reduce inflow and infiltration.  This alternative may not work due the existing condition of the sanitary sewer mains and does not address lowering the existing 8-inch main in the creek bed.

Alternate B:

Replace the existing gravity system with a low pressure grinder system.  This alternative would add major maintenance & cost to the City of Sebree staff in the future.

Entity Information
Entity Type:	Incorporated City
Entity Name:	City of Sebree
PSC Group ID:
Office EMail:	mdavenport@cityofsebree.com
Web URL:
Office Phone:	270-835-7501	Fax:	270-835-9807

Entity Address Information
	Mail Address	Physical Address
Address Line 1:	36 S Spring St PO Box 245
Address Line 2:
City, State Zip:	Sebree , KY 42455

Entity Contact Information
Contact Type	Name	Title	EMail	Phone	Cell
Business Contact:	Monte Davenport	City Clerk	mdavenport@cityofsebree.com	270-835-7501
Authorized Official:	Jeremy Brown	Mayor	mayorofsebree@gmail.com	270-835-7501

Information Source:	Kentucky Department for Local Government
Date Last Modified:	04.25.2024

Project Administrator (PA) Information

Name:	Cheyton Pendley
Title:	Water Management Coordinator
Organization:	GRADD
EMail:	cheytonpendley@gradd.com
Phone:	270-926-4433 Fax:
Address Line 1:	300 GRADD Way
Address Line 2:
City, State Zip:	Owensboro , KY 42301

Applicant Contact (AC) Information

Name:	Emery Thomas
Title:	Superintendent
Organization:	City of Sebree
EMail:	etsebree@att.net
Phone:	270-835-7501 Fax:
Address Line 1:	36 S Spring St
Address Line 2:
City, State Zip:	Sebree , KY 42455

Project Engineer (PE) Information

This project requires a licensed Professional Engineer.

A Professional Engineer has been procured for this project.

Licensed Engineer Information

License Number:	PE 21237
PE Name:	Mark Christopher Askin
Firm Name:	Strand Associates, Incorporated
Address Type:	Work
Address Line 1:	Strand Associates, Inc.
Address Line 2:	325 W. Main St., Ste. 710
Address Line 3:
City, State Zip:	Louisville , KY 40202
License Status:	Current	Disciplinary Actions:	No
Issue Date:	02.03.2000	Expiration Date:	06.30.2025

Phone:	502∙583∙7020 Fax: 502∙583∙7026
EMail:	mark.askin@strand.com

Engineering Firm Information
Permit Number:	663
Firm Name:	Strand Associates, Incorporated
Phone:	502∙583∙7020 Fax: 502∙583∙7020
Web URL:	http://www.strand.com/
E-Mail:	accounting@strand.com
Address Line 1:	910 W. Wingra Dr.
Address Line 2:
City, State Zip:	Madison , WI 53715
Issue Date:	11.02.1993	Expir. Date:	12.31.2024
Permit Status	Current	Disciplinary Actions	No

Estimated Budget As-Bid Budget

Project Cost Categories
Cost Category	Cost
Administrative Expenses:	$50,000
Legal Expenses:	$5,000
Land, Appraisals, Easements:	$5,000
Relocation Expense & Payments:
Planning:	$20,000
Engineering Fees - Design:	$81,425
Engineering Fees - Construction:	$27,215
Engineering Fees - Inspection:	$72,315
Engineering Fees - Other:	$20,000
Construction:	$1,387,000
Equipment:
Miscellaneous:	$15,000
Contingencies:	$138,700
Total Project Cost:	$1,821,655

Construction Cost Categories
Cost Category	Cost
WWTP Secondary Portion:
WWTP Advanced Portion:
Inflow & Infiltration Correction:	$693,500
Major Sewer Rehabilitation:	$693,500
Collector Sewers:
Interceptor Sewers, including Pump Stations:
Combined Sewer Overflow Correction:
NPS Urban:
Non-Categorized Cost:
Total Construction Cost:	$1,387,000

Total Sustainability Costs:

Note:

Sustainability costs are included within other costs
reported in this tab. This breakout, when provided,
is for SRF review purposes.

Project Funding Sources

Total Project Cost:	$1,821,655
Total Committed Funding:	$4,360,955
Funding Gap:	$2,539,300	(Over Funded)

Funding Source	Loan or Grant ID	Fiscal Year	Amount	Status	Applicable Date
KIA SRF Fund A Loan (CW)	A18-041	2018	$1,178,940	Expired	08-01-2017
CDBG	18-034	2018	$910,827	Committed	02-15-2019
KIA SRF Fund A Loan (CW)	A19-059	2019	$1,178,940	Expired	06-18-2018
CDBG	A18-034	2019	$910,828	Committed	07-01-2018
KIA SRF Fund A Loan (CW)	A20-033	2020	$910,828	Committed	11-07-2019
KIA SRF Fund A Loan (CW)	A20-033	2022	$1,153,164	Committed	09-23-2021
21SB036 Cleaner Water Program (FY 2022)	21CWS101	2022	$475,308	Committed	03-17-2022
Total Committed			$4,360,955

Funding Source Notes

The City of Sebree will be utilizing all of Webster County's SB 36 allocation ($475,309) towards the project. 

The additional $864,162 is being requested from SB36 $49.5 million project overages allocation. 

The original project was approved for Community Development Block Grant funds in the late fall of 2018. Through 2019 the grant process began with grant agreement, environmental certification approval and release of funds request. The project required multiple easements from property owners which started to be obtained in the winter of 2019. Once the COVID-19 pandemic hit in 2020 the easements were halted due to residents not wanting to answer their doors or come to city hall to get the easements signed and executed. The project was able to go to bid on February 17, 2021; with one bid received - $684,123 over the construction cost of only the base bid (sewer line replacement in the middle of town) and did not include the entire project. The entire project is needed in order to correct the constant inflow and infiltration problem within the wastewater system. After revisions of construction timelines and plans and spec details the second bid opening was held on June 2, 2021 and three bids were received. 

The total project cost including the low bid rose to $3,450,129, with CDBG funding committed at $910,828 and KIA SRF Loan  at $910,828 for total funding shortfall of $1,628,473. The base bid came in over budget but with the additional $475,309 from Webster County's SB 36 allocation the base bid is fully funded. In order to cover the additional shortfall to complete the project, a KIA loan increase request of $1,153,164 was applied for and committed. To pay the debt service on this loan increase, the City of Sebree raised their sewer rates 35% inside and outside city limits. The residents of Sebree have financially suffered from the impacts of the pandemic and this increase is detrimental to these residents. 

The City of Sebree is now requesting an additional $864,162 from the SB36 Project Overage Fund to assist in completion of the project. 

Allocated County for SB36 Funds.

Estimated Project Schedule

Facility Plan Approval Date:

06.01.2000

Estimated Environmental Review Submittal Date:	12.01.2019
Estimated Bid Date:	06.15.2021
Estimated Construction Start Date:	09.15.2021
Estimated Construction Completion Date:	04.15.2021

The following systems are beneficiaries of this project:

KYP000054

Sebree Collection System

Checked box indicates primary system for this project.

Project Ranking by AWMPC:

Regional Ranking(s):
Planning Unit Ranking:
Total Points:

Plans and Specifications:

Plans and specs have been sent to DOW.

Plans and specs have been reviewed by DOW.

Plans and specs have been sent to PSC.

Plans and specs have been reviewed by PSC.

Economic Impacts
Jobs Created:
Jobs Retained:

MHI Basis:

Demographic Impacts (GIS Census Overlay)
Serviceable Demographic	Project Area	Included Systems	Included Utilities
Population:		1,515	1,515
Households:		565	565
MHI:		$60,087	*$60,087
MHI MOE:		$11,375	$11,375
MOE as Percent:		19%	19%
**NSRL:		1	1

Population and household counts are based on the 2020 Census DEC Redistricting Data (PL 94-171) dataset.

Median Household Income (MHI) Source: American Community Survey 2018-2022 5 Yr Estimates (Table B19013 *(for the primary system operated by the above listed beneficiary utilities).

MHI MOE = Med HH Income Margin of Error.

** NSRL (Non-Standard Rate Levels):
  0 = Greater than or equal to Kentucky MHI (KMHI).
  1 = Between 80% KMHI and KMHI (exclusive).
  2 = Less than or equal to 80% KMHI.
  - KMHI = $60,183
  - 80% KMHI = $48,146

New Customers
New Residential Customers:	5
New Commercial Customers:
New Institutional Customers:
New Industrial Customers:

New or Improved Service
Service Demographic	Survey Based	Census Overlay*
To Unserved Households:	5
To Underserved Households:	760
To Total Households:	765
**Cost Per Household:	$2,381

*	GIS Census block overlay figures are estimates of population and households potentially served by systems and projects based on a proximity analysis of relevant service lines to census block boundaries published for the 2010 SF1 dataset.
**	Cost per household is based on surveyed household counts, not GIS overlay values.

Geographic Impacts
For Project Area

Counties

Webster

Legislative Districts

District Name	Legislator
House 012	Jim Gooch Jr.
Senate 04	Robby Mills
Congressional 1	James Comer

Groundwater
Sensitivity
Zones

HUC 10 Watersheds

HUC 10 Code	Watershed Name
0511000501	Deer Creek
0511000504	Groves Creek-Green River

Potential Impaired Watershed Designations

303d	305b	Priority Watershed	Special Use Waters	Exceptional Use Waters
No	Yes	Yes	No	No

Note:

Impaired Watershed Designations only indicate that mapped components for this project lie within a HUC-12 watershed boundary containing impaired waterbody features. An affirmative indication for any designation will require a detailed analysis of the project to determine if any of the proposed project components will actually have a positive impact on the relevant impaired features.

Geographic Impacts
For Included System(s)

Counties

Webster

Legislative Districts

District Name
House 012	Jim Gooch Jr.
Senate 04	Robby Mills
Congressional 1	James Comer

CW Specific Impacts:

Wastewater Volumes (MGD):

For this project:
For included system(s):
Reduced by this project:

Other CW Specific Impacts:

This project provides regionalization and/or consolidation of wastewater treatment systems.

This project will eliminate a package treatment plant that is more than 25 years old.

This project will eliminate a package treatment plant that has received notices of violations within the last two state fiscal years (July through June).

This project includes an on-site mound, and/or decentralized WW treatment system.

This project is necessary to achieve full or partial compliance with a court order, agreed order, or a judicial or administrative consent decree.

Primary system has not received any CWA Notices of Violation within the previous state fiscal year (July through June).

This project is consistent with the approved facility plan.

This project will have a positive impact on drinking water sources within a 5 mile radius.

Planning Needs:

Combined Sewer Overflow (CSO) Correction.

Sanitary Sewer Overflow (SSO) Correction.

Replacement or Rehabilitation of Aging Infrastructure.

New Treatment Plant.

New Collector Sewers and Appurtenances.

Decentralized Wastewater Treatment Systems.

Upgrade to Advanced Treatment.

This project addresses PFAS or other emerging contaminants.

Rehab/Upgrade/Expansion of Existing Treatment Plant.

New Interceptor Sewers and Appurtenances.

Stormwater Control.

Non-Point Source (NPS) Pollution Control.

Recycled Water Distribution.

Planning

Other (specify):

Project Inventory (Mapped Features):

Point Features:

DOW PermitID	Count	FeatureType	Purpose	Status	Existing Capacity	Proposed Capacity	Units
KYP000054	1	I & I	ENERGY EFF - I & I FLOW REDUCTION	REHAB			EA
KYP000054	1	RETAINING WALL	REPAIR EXISTING RETAINING WALL	REHAB			EA

Linear Features:

DOW Permit ID	Line Type	Purpose	Activity	Size (in.)	Material	Length (LF)
KYP000054	GRAVITY	COLLECTOR	EXTENSION	8.00	PVC	101
KYP000054	GRAVITY	COLLECTOR	REHAB - REPLACE PROBLEM LINES	8.00	PVC	8,918
					Total Length	9,019

Administrative Components:

The following administrative components are included in this project:

Planning

Sewer System Evaluation Survey Report

Design

Construction

Management

Audits on Record
Associated With Applicant

Audit Year	Entity Name	Entity Relationship
2022	Sebree, City of	Parent
2020	Sebree, City of	Parent

Water Treatment Plants Eliminated:

This project includes the elimination of water treatment plant(s).

Sanitary Sewer Components:

This project includes a new wastewater treatment plant.

This project includes an expansion of an existing wastewater treatment plant.

This project includes rehabilitation of an existing wastewater treatment plant.

This project includes upgrades to an existing wastewater treatment plant.

This project includes rehabilitation or replacement of aging infrastructure.

Total length of replaced infrastructure (LF): 8,918

This project includes new collector sewers.

Total length of new collector sewer (LF): 101

This project includes new interceptor sewers.

This project includes elimination of existing sewer system components.

Number of failing septic systems eliminated:	5
Number of non-failing septic systems eliminated:

Security Components:

This project includes cyber-security components.

Green
InfrastructureWater
EfficiencyEnergy
EfficiencyEnvironmentally
InnovativeAsset
Management

Green Infrastructure:

Green stormwater infrastructure includes a wide array of practices at multiple scales that manage wet weather and that maintains and restores natural hydrology by infiltrating, evapotranspiring and harvesting and using stormwater. On a regional scale, green infrastructure is the preservation and restoration of natural landscape features, such as forests, floodplains, and wetlands, coupled with policies such as infill and redevelopment that reduce overall imperviousness in a watershed. On the local scale, green infrastructure consists of site and neighborhood-specific practices, such as:

Component		Cost
Item 1:	Implementation of green streets.
Item 2:	Wet Weather management systems for parking areas.
Item 3:	Implementation of comprehensive urban forestry programs.
Item 4:	Stormwater harvesting and reuse.
Item 5:	Downspout disconnection.
Item 6:	Comprehensive retrofit programs designed to keep wet weather discharges out of sewer systems.
Item 7:	Establishment or restoration of riparian buffers, floodplains, wetlands or other natural features.
Item 8:	Management of wetlands.
Item 9:	Purchase of land or easements on land that has a direct benefit to water quality.
Total Cost:

* Indicates a business case may be required for this item.

If any box(es) above are checked, please describe each below.

Water Efficiency:

The use of improved technologies and practices to deliver equal or better services with less water. Water efficiency encompasses conservation and reuse efforts, as well as water loss reduction and prevention, to protect water resources for the future. Examples include:

Component		Cost
Item 1:	Installing or retrofitting water efficient devices such as plumbing fixtures and appliances (toilets, showerheads, urinals).
Item 2:	Installing any type of water meter in previously unmetered areas (can include backflow prevention if in conjunction with meter replacement).
Item 3:	Replacing existing broken/malfunctioning water meters with AMR or smart meters, meters with leak detection, backflow prevention
Item 4:	Retrofitting/Adding AMR capabilities or leak equipment to existing meters.
Item 5:	Developing water audit and conservation plans, which are reasonably expected to result in a capital project.
Item 6:	Recycling and water reuse projects that replace potable sources with non-potable sources (Gray water, condensate, and wastewater effluent reuse systems, extra treatment or distribution costs associated with water reuse).
Item 7:	Retrofit or replacement of existing landscape irrigation/agricultural systems to more efficient landscape/agricultural irrigation systems (rain and moisture sensing equipment)
Item 8:	Water meter replacement with traditional water meters.*
Item 9:	Projects that result from a water audit or water conservation plan.*
Item 10:	Storage tank replacement/rehabilitation to reduce water loss.*
Item 11:	New water efficient landscape/agricultural irrigation system, where there currently is not one.*
Total Cost:

* Indicates a business case may be required for this item.

If any box(es) above are checked, please describe each below.

Energy Efficiency:

Energy efficiency is the use of improved technologies and practices to reduce the energy consumption of water projects, use energy in a more efficient way, and/or produce/utilize renewable energy. Examples include:

Component		Cost
Item 1:	Renewable energy projects such as wind, solar, geothermal, and micro-hydroelectric, and biogas combined heat and power systems that provide power to a POTW.
Item 2:	POTW-owned renewable energy projects.
Item 3:	Collection system infiltration/inflow (I/I) detection equipment.
Item 4:	POTW energy management planning, including energy assessments, energy audits, optimization studies, and sub-metering of individual processes to determine high energy use areas
Item 5:	Projects that achieve a reduction in energy consumption (pumps, motors).*
Item 6:	Projects that cost effectively eliminate pumps or pumping stations.*
Item 7:	I/I correction projects that save energy from pumping and reduced treatment costs.*
Item 8:	I/I correction where excessive groundwater infiltration is contaminating the influent requiring otherwise unnecessary treatment processes.*
Item 9:	Replacing old motors with premium energy efficiency motors.*
Item 10:	Upgrade of POTW lighting to energy efficient sources.*
Item 11:	SCADA systems where substantial energy savings can be demonstrated.*
Item 12:	Variable Frequency Drive (VFD) controllers where substantial energy savings can be demonstrated.*
Total Cost:

* Indicates a business case may be required for this item.

If any box(es) above are checked, please describe each below.

Environmentally Innovative Projects:

Environmentally innovative projects include those that demonstrate new and/or innovative approaches to delivering services or managing water resources in a more sustainable way. Examples include:

Component		Cost
Item 1:	Total integrated water resources management planning likely to result in a capital project.
Item 2:	Utility sustainability plan consistent with EPA’s sustainability policy.
Item 3:	Greenhouse gas inventory or mitigation plan and submission of a GHG inventory to a registry as long as it is being done for an SRF eligible facility.
Item 4:	Planning activities by a POTW to prepare for adaptation to the long-term effects of climate change and/or extreme weather.
Item 5:	Construction of US Building Council LEED certified buildings, or renovation of an existing building on POTW facilities.
Item 6:	Decentralized wastewater treatment solutions to existing deficient or failing onsite wastewater systems.
Item 7:	Constructed wetlands projects used for municipal wastewater treatment, polishing, and/or effluent disposal.*
Item 8:	Projects that result from total/integrated water resource management planning consistent with the decision criteria for environmentally innovative projects and that are CWSRF eligible.*
Item 9:	Projects that facilitate adaptation of POTWs to climate change identified by a carbon footprint assessment or climate adaption study.*
Item 10:	POTW upgrades or retrofits that remove phosphorus for beneficial use, such as biofuel production with algae.*
Item 11:	Projects that significantly reduce or eliminate the use of chemicals in wastewater treatment.*
Item 12:	Treatment technologies that significantly reduce the volume of residuals, generation of residuals, or lower the amount of chemicals in the residuals.*
Item 13:	Educational activities and demonstration projects for water or energy efficiency.*
Item 14:	Projects that achieve the goals/objectives of utility asset management plans.*
Item 15:	Sub-surface land application of effluent and other means for groundwater recharge, such as spray irrigation and overland flow.*
Total Cost:

* Indicates a business case may be required for this item.

If any box(es) above are checked, please describe each below.

Asset Management:

If a category is selected, the applicant must provide supporting documentation in PDF format to substantiate claims.

Asset Management Components

Last Rate Adjustment Date:	10.01.2021 Download Fee Schedule
Rate Adjustment Age (months):	27

System’s monthly water bill, based on 4,000 gallons, as a percentage of MHI:

1.00%

The system has an Asset Management Plan (AMP).

The system(s) involved in this project have specifically allocated funds for the rehabilitation and replacement of aging and deteriorating infrastructure.

If any box(es) above are checked, please describe each below.

Activity	Date
Profile Created:	08.26.2016
Profile Last Modified:	02.22.2023
General Info Last Modified:	02.22.2023
Narrative Last Modified:	01.18.2019
Admin Info Last Modified:	10.27.2021
Budget Info Last Modified:	06.01.2018
Impacts Info Last Modified:	12.07.2016
Plans & Specs Info Last Modified:
Components Info Last Modified:	08.26.2016
GIS Last Modified:	06.04.2018

The profile is complete.