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Clean Water Project Profile:

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Project Title:	Providence Sanitary Sewer Upgrades
Project Number:	SX21233025	AWMPC:	GRADD
Funding Status:	Over Funded	Date Approved by AWMPC:	12.05.2019
Project Status:	Approved	Primary County:	Webster
Project Schedule:	0-2 Years	Planning Unit:	Webster
E-ClearingHouse SAI:	KY202212201559	ECH Status:	Approved
Primary System:	KY0021296 Providence Water Works	ADD WMC Contact:	Dana Garrett
Legal Applicant:	City of Providence
Entity Type:	Incorporated City

Narrative
Applicant
AdministrationBudget
& Schedule
Impacts
ComponentsSustainable
Infrastructure
Audit
Map

Project Title:
Providence Sanitary Sewer Upgrades

Project Description:
THIS PROJECT IS REQUESTING PLANNING & DESIGN FUNDS. The City of Providence has received Notices of Violation from the KY Division of Enforcement concerning the current state of the Providence Wastewater Treatment System and is currently under an Agreed Order (Case No. DOW 16-3-0303). In order to maintain compliance, the Agreed Order requires a Sanitary Sewer Evaluation Survey (SSES) be completed on the collection system, which will require planning and design loans. This SSES will include CCTV and light cleaning of approximately 32,000 LF of sewer line, heavy cleaning and root removal of approximately 8,000 LF of sewer line, smoke testing of 32,000 LF of sewer line, surveys of approximately 120 manholes and the cleaning of 6 pump stations within the Providence Wastewater Collection system. The total cost of the SSES is estimated to be $275,000. The construction portion of the collection system rehabilitation is expected to include the following components: -Rehabilitation of approximately 10,000 LF of 8" gravity sewer -Replacement of approximately 2,000 LF of 8" gravity sewer -approximately 100 service reinstatements for customers within the project area -rehabilitation of approximately 100 manholes -replacement of approximately 30 manholes -replacement of 8,200 LF of undersized gravity lines (existing 6" to be replaced with 8") -20 point repairs -rehabilitation of 2 pump stations. The estimated construction cost of the collection system rehabilitation is $2,153,000. Additionally, the wastewater treatment plant (WWTP) will be rehabilitated and upgraded by replacing equipment that has reached its useful life and modernizing and repairing certain equipment within the facility without expanding the capacity of the WWTP overall. The construction project at the WWTP is anticipated to include the following components: influent flow meter, headworks, clarifier and splitter box, oxidation ditch repairs, disinfection system improvements, effluent flow meter and miscellaneous site piping and other minor upgrades required to accommodate the above improvements. The estimated construction cost of the WWTP portion of the project is $1,900,000. THIS PROJECT IS ASSOCIATED WITH WX21233056. The water portion of this project will replace approximately 4 miles (approximately 20,000 LF) of cast iron pipe w/ 6 inch PVC pipe within the areas of the Providence water system that are also impacted by the sanitary sewer rehabilitation. This project will also reconnect approximately 100 existing meters to the new water mains, install 40 fire hydrants and replace the asphalt within the streets that are impacted by the project. This project is associated with SX21233025 because the sewer lines that are being replaced in SX21233025 run generally parallel with the waterlines mapped in this project. Replacing both the water and sewer lines simultaneously would allow the City to only have to pay for asphalt and restoration costs once instead of multiple times if these projects were not completed simultaneously. The construction cost of project WX21233056 is estimated at $1,350,000. This is the first phase a project that is expected to cover multiple phases over the course of several years. The overall project will mitigate I&I issues throughout the City while bringing the sewer system into compliance with applicable regulations. The total project cost is estimated to be $6,800,000.

Need For Project: Briefly describe how this project promotes public health or achieves and/or maintains compliance with the Clean Water Act or Safe Drinking Water Act:
The City of Providence is under Agreed Order (Case No. DOW 16-3-0303) and received NOV on 11/7/18. The goal of this project is to document and prioritize needed repairs in the collection system and to reduce I&I in the worst identified areas of the collection system to begin to prevent overflows at manholes. This project will address and correct current compliance issues placed on the city by the State of Kentucky. This project is associated with WX21233056 because the waterlines that are being replaced in WX21233056 run directly parallel with the sewer lines mapped in this project. Replacing both the water and sewer lines simultaneously would allow the city to only have to pay for asphalt and restoration costs once instead of multiple times if these projects were not completed simultaneously.

Project Alternatives:

Alternate A:

Note: If project includes the construction of a new treatment plant or upgrade to existing plant, please explain regionalization options here.

Take the areas in question off the sewer system and build a package treatment plant or cluster system to serve the customers affected by the current problems.

Alternate B:

Expand the sewer plant in order to handle the increased flow from I&I while leaving the system as is.

Entity Information
Entity Type:	Incorporated City
Entity Name:	City of Providence
PSC Group ID:
Office EMail:	providencecityclerk@yahoo.com
Web URL:
Office Phone:	270-667-5463	Fax:	270-667-5125

Entity Address Information
	Mail Address	Physical Address
Address Line 1:	PO Box 128
Address Line 2:
City, State Zip:	Providence , KY 42450

Entity Contact Information
Contact Type	Name	Title	EMail	Phone	Cell
Business Contact:	Tiffany Conrad	City Clerk	providencecityclerk@yahoo.com	270-667-5463
Authorized Official:	James Hackney	Mayor	jhackney@providenceky.com	270-667-5463

Information Source:	Kentucky Department for Local Government
Date Last Modified:	04.27.2024

Project Administrator (PA) Information

Name:	Cheyton Pendley
Title:	Water Management Coordinator
Organization:	GRADD
EMail:	cheytonpendley@gradd.com
Phone:	270-926-4433 Fax:
Address Line 1:	300 GRADD Way
Address Line 2:
City, State Zip:	Owensboro , KY 42301

Applicant Contact (AC) Information

Name:	David May
Title:	Director of Public Works
Organization:	City of Providence
EMail:	jdmay28@yahoo.com
Phone:	270-667-2511 Fax: 270-667-5125
Address Line 1:	201 E Main St
Address Line 2:	PO Box 128
City, State Zip:	Providence , KY 42450

Project Engineer (PE) Information

This project requires a licensed Professional Engineer.

A Professional Engineer has been procured for this project.

Licensed Engineer Information

License Number:	PE 23423
PE Name:	Christopher Allen Stewart
Firm Name:	Haworth-Meyer-Boleyn Professional Engineers, LLC.
Address Type:	Work
Address Line 1:	Hmb Professional Engineers, Inc
Address Line 2:	3 Hmb Cir
Address Line 3:
City, State Zip:	Frankfort , KY 40601
License Status:	Current	Disciplinary Actions:	No
Issue Date:	12.11.2003	Expiration Date:	06.30.2026

Phone:	502∙695∙9800 Fax:
EMail:	castewart@hmbpe.com

Engineering Firm Information
Permit Number:	8
Firm Name:	Haworth-Meyer-Boleyn Professional Engineers, LLC.
Phone:	502∙695∙9800 Fax: 502∙695∙9800
Web URL:
E-Mail:	mgreen@hmbpe.com
Address Line 1:	3 Hmb Circle
Address Line 2:
City, State Zip:	Frankfort , KY 40601
Issue Date:	03.02.1993	Expir. Date:	12.31.2024
Permit Status	Current	Disciplinary Actions	No

Estimated Budget As-Bid Budget

Project Cost Categories
Cost Category	Cost
Administrative Expenses:	$120,000
Legal Expenses:	$30,000
Land, Appraisals, Easements:
Relocation Expense & Payments:
Planning:	$350,000
Engineering Fees - Design:	$320,000
Engineering Fees - Construction:	$80,000
Engineering Fees - Inspection:	$230,000
Engineering Fees - Other:
Construction:	$5,403,000
Equipment:
Miscellaneous:
Contingencies:	$697,000
Total Project Cost:	$7,230,000

Construction Cost Categories
Cost Category	Cost
WWTP Secondary Portion:	$1,900,000
WWTP Advanced Portion:
Inflow & Infiltration Correction:	$1,333,000
Major Sewer Rehabilitation:
Collector Sewers:	$820,000
Interceptor Sewers, including Pump Stations:
Combined Sewer Overflow Correction:
NPS Urban:
Non-Categorized Cost:	$1,350,000
Total Construction Cost:	$5,403,000

Total Sustainability Costs:

Note:

Sustainability costs are included within other costs
reported in this tab. This breakout, when provided,
is for SRF review purposes.

Project Funding Sources

Total Project Cost:	$7,230,000
Total Committed Funding:	$8,930,000
Funding Gap:	$1,700,000	(Over Funded)

Funding Source	Loan or Grant ID	Fiscal Year	Amount	Status	Applicable Date
KIA SRF Fund A Loan (CW)	A21-021	2021	$700,000	Committed	03-04-2021
CDBG	22-033	2022	$1,000,000	Committed	05-01-2023
KIA SRF Fund A Loan (CW) - Supplemental	A23-001S	2023	$7,230,000	Committed	03-07-2024
Total Committed			$8,930,000

Funding Source Notes

Estimated Project Schedule

Facility Plan Approval Date:

Estimated Environmental Review Submittal Date:	08.01.2020
Estimated Bid Date:	11.30.2022
Estimated Construction Start Date:	03.29.2023
Estimated Construction Completion Date:	03.31.2024

The following systems are beneficiaries of this project:

KY0021296

Providence Water Works

Checked box indicates primary system for this project.

Project Ranking by AWMPC:

Regional Ranking(s):
Planning Unit Ranking:
Total Points:

Plans and Specifications:

Plans and specs have been sent to DOW.

Plans and specs have been reviewed by DOW.

Plans and specs have been sent to PSC.

Plans and specs have been reviewed by PSC.

Economic Impacts
Jobs Created:
Jobs Retained:

MHI Basis:

Demographic Impacts (GIS Census Overlay)
Serviceable Demographic	Project Area	Included Systems	Included Utilities
Population:	1,466	2,523	2,523
Households:	778	1,295	1,295
MHI:	$49,954	$49,955	*$49,955
MHI MOE:	$12,212	$12,212	$12,212
MOE as Percent:	24%	24%	24%
**NSRL:	1	1	1

Population and household counts are based on the 2020 Census DEC Redistricting Data (PL 94-171) dataset.

Median Household Income (MHI) Source: American Community Survey 2018-2022 5 Yr Estimates (Table B19013 *(for the primary system operated by the above listed beneficiary utilities).

MHI MOE = Med HH Income Margin of Error.

** NSRL (Non-Standard Rate Levels):
  0 = Greater than or equal to Kentucky MHI (KMHI).
  1 = Between 80% KMHI and KMHI (exclusive).
  2 = Less than or equal to 80% KMHI.
  - KMHI = $60,183
  - 80% KMHI = $48,146

New Customers
New Residential Customers:
New Commercial Customers:
New Institutional Customers:
New Industrial Customers:

New or Improved Service
Service Demographic	Survey Based	Census Overlay*
To Unserved Households:
To Underserved Households:	1,626	778
To Total Households:	1,626	778
**Cost Per Household:	$4,446

*	GIS Census block overlay figures are estimates of population and households potentially served by systems and projects based on a proximity analysis of relevant service lines to census block boundaries published for the 2010 SF1 dataset.
**	Cost per household is based on surveyed household counts, not GIS overlay values.

Geographic Impacts
For Project Area

Counties

Webster

Legislative Districts

District Name	Legislator
House 012	Jim Gooch Jr.
Senate 04	Robby Mills
Congressional 1	James Comer

Groundwater
Sensitivity
Zones

HUC 10 Watersheds

HUC 10 Code	Watershed Name
0514020502	Clear Creek
0514020503	Middle Tradewater River
0514020504	Craborchard Creek

Potential Impaired Watershed Designations

303d	305b	Priority Watershed	Special Use Waters	Exceptional Use Waters
No	Yes	No	No	No

Note:

Impaired Watershed Designations only indicate that mapped components for this project lie within a HUC-12 watershed boundary containing impaired waterbody features. An affirmative indication for any designation will require a detailed analysis of the project to determine if any of the proposed project components will actually have a positive impact on the relevant impaired features.

Geographic Impacts
For Included System(s)

Counties

Webster

Legislative Districts

District Name
House 012	Jim Gooch Jr.
Senate 04	Robby Mills
Congressional 1	James Comer

CW Specific Impacts:

Wastewater Volumes (MGD):

For this project:
For included system(s):	0.620
Reduced by this project:

Other CW Specific Impacts:

This project provides regionalization and/or consolidation of wastewater treatment systems.

This project will eliminate a package treatment plant that is more than 25 years old.

This project will eliminate a package treatment plant that has received notices of violations within the last two state fiscal years (July through June).

This project includes an on-site mound, and/or decentralized WW treatment system.

This project is necessary to achieve full or partial compliance with a court order, agreed order, or a judicial or administrative consent decree.

Agreed Order Number: 16-3-0303

This project includes components to achieve compliance with a federal consent decree.

Primary system has not received any CWA Notices of Violation within the previous state fiscal year (July through June).

This project is consistent with the approved facility plan.

This project will have a positive impact on drinking water sources within a 5 mile radius.

Planning Needs:

Combined Sewer Overflow (CSO) Correction.

Sanitary Sewer Overflow (SSO) Correction.

Replacement or Rehabilitation of Aging Infrastructure.

New Treatment Plant.

New Collector Sewers and Appurtenances.

Decentralized Wastewater Treatment Systems.

Upgrade to Advanced Treatment.

This project addresses PFAS or other emerging contaminants.

Rehab/Upgrade/Expansion of Existing Treatment Plant.

New Interceptor Sewers and Appurtenances.

Stormwater Control.

Non-Point Source (NPS) Pollution Control.

Recycled Water Distribution.

Planning

Other (specify):

Project Inventory (Mapped Features):

Point Features:

DOW PermitID	Count	FeatureType	Purpose	Status	Existing Capacity	Proposed Capacity	Units
KY0021296	1	SEWAGE TREATMENT PLANT	ENERGY EFF - I & I FLOW REDUCTION	STP - UPGRADE	0.62	0.62	MGD
KY0021296	5	LIFTSTATION	ENERGY EFF - I & I CONTAMINATION REDUCTION	REHAB

Linear Features:

DOW Permit ID	Line Type	Purpose	Activity	Size (in.)	Material	Length (LF)
KY0021296	GRAVITY	COLLECTOR	REHAB - SSO	6.00	PVC	29,949
					Total Length	29,949

Administrative Components:

The following administrative components are included in this project:

Planning

Sewer System Evaluation Survey Report

Design

Construction

Management

Audits on Record
Associated With Applicant

Audit Year	Entity Name	Entity Relationship
2022	Providence, City of	Parent
2021	Providence, City of	Parent
2020	Providence, City of	Parent

Water Treatment Plants Eliminated:

This project includes the elimination of water treatment plant(s).

Sanitary Sewer Components:

This project includes a new wastewater treatment plant.

This project includes an expansion of an existing wastewater treatment plant.

This project includes rehabilitation of an existing wastewater treatment plant.

This project includes upgrades to an existing wastewater treatment plant.

This project includes rehabilitation or replacement of aging infrastructure.

Total length of replaced infrastructure (LF): 29,949

This project includes new collector sewers.

This project includes new interceptor sewers.

This project includes elimination of existing sewer system components.

Security Components:

This project includes cyber-security components.

Green
InfrastructureWater
EfficiencyEnergy
EfficiencyEnvironmentally
InnovativeAsset
Management

Green Infrastructure:

Green stormwater infrastructure includes a wide array of practices at multiple scales that manage wet weather and that maintains and restores natural hydrology by infiltrating, evapotranspiring and harvesting and using stormwater. On a regional scale, green infrastructure is the preservation and restoration of natural landscape features, such as forests, floodplains, and wetlands, coupled with policies such as infill and redevelopment that reduce overall imperviousness in a watershed. On the local scale, green infrastructure consists of site and neighborhood-specific practices, such as:

Component		Cost
Item 1:	Implementation of green streets.
Item 2:	Wet Weather management systems for parking areas.
Item 3:	Implementation of comprehensive urban forestry programs.
Item 4:	Stormwater harvesting and reuse.
Item 5:	Downspout disconnection.
Item 6:	Comprehensive retrofit programs designed to keep wet weather discharges out of sewer systems.
Item 7:	Establishment or restoration of riparian buffers, floodplains, wetlands or other natural features.
Item 8:	Management of wetlands.
Item 9:	Purchase of land or easements on land that has a direct benefit to water quality.
Total Cost:

* Indicates a business case may be required for this item.

If any box(es) above are checked, please describe each below.

Water Efficiency:

The use of improved technologies and practices to deliver equal or better services with less water. Water efficiency encompasses conservation and reuse efforts, as well as water loss reduction and prevention, to protect water resources for the future. Examples include:

Component		Cost
Item 1:	Installing or retrofitting water efficient devices such as plumbing fixtures and appliances (toilets, showerheads, urinals).
Item 2:	Installing any type of water meter in previously unmetered areas (can include backflow prevention if in conjunction with meter replacement).
Item 3:	Replacing existing broken/malfunctioning water meters with AMR or smart meters, meters with leak detection, backflow prevention
Item 4:	Retrofitting/Adding AMR capabilities or leak equipment to existing meters.
Item 5:	Developing water audit and conservation plans, which are reasonably expected to result in a capital project.
Item 6:	Recycling and water reuse projects that replace potable sources with non-potable sources (Gray water, condensate, and wastewater effluent reuse systems, extra treatment or distribution costs associated with water reuse).
Item 7:	Retrofit or replacement of existing landscape irrigation/agricultural systems to more efficient landscape/agricultural irrigation systems (rain and moisture sensing equipment)
Item 8:	Water meter replacement with traditional water meters.*
Item 9:	Projects that result from a water audit or water conservation plan.*
Item 10:	Storage tank replacement/rehabilitation to reduce water loss.*
Item 11:	New water efficient landscape/agricultural irrigation system, where there currently is not one.*
Total Cost:

* Indicates a business case may be required for this item.

If any box(es) above are checked, please describe each below.

Energy Efficiency:

Energy efficiency is the use of improved technologies and practices to reduce the energy consumption of water projects, use energy in a more efficient way, and/or produce/utilize renewable energy. Examples include:

Component		Cost
Item 1:	Renewable energy projects such as wind, solar, geothermal, and micro-hydroelectric, and biogas combined heat and power systems that provide power to a POTW.
Item 2:	POTW-owned renewable energy projects.
Item 3:	Collection system infiltration/inflow (I/I) detection equipment.
Item 4:	POTW energy management planning, including energy assessments, energy audits, optimization studies, and sub-metering of individual processes to determine high energy use areas
Item 5:	Projects that achieve a reduction in energy consumption (pumps, motors).*
Item 6:	Projects that cost effectively eliminate pumps or pumping stations.*
Item 7:	I/I correction projects that save energy from pumping and reduced treatment costs.*
Item 8:	I/I correction where excessive groundwater infiltration is contaminating the influent requiring otherwise unnecessary treatment processes.*
Item 9:	Replacing old motors with premium energy efficiency motors.*
Item 10:	Upgrade of POTW lighting to energy efficient sources.*
Item 11:	SCADA systems where substantial energy savings can be demonstrated.*
Item 12:	Variable Frequency Drive (VFD) controllers where substantial energy savings can be demonstrated.*
Total Cost:

* Indicates a business case may be required for this item.

If any box(es) above are checked, please describe each below.

Item 7: Replacing old clay pipes to reduce I/I Item 8: Replacing old clay pipe to reduce I/I

Environmentally Innovative Projects:

Environmentally innovative projects include those that demonstrate new and/or innovative approaches to delivering services or managing water resources in a more sustainable way. Examples include:

Component		Cost
Item 1:	Total integrated water resources management planning likely to result in a capital project.
Item 2:	Utility sustainability plan consistent with EPA’s sustainability policy.
Item 3:	Greenhouse gas inventory or mitigation plan and submission of a GHG inventory to a registry as long as it is being done for an SRF eligible facility.
Item 4:	Planning activities by a POTW to prepare for adaptation to the long-term effects of climate change and/or extreme weather.
Item 5:	Construction of US Building Council LEED certified buildings, or renovation of an existing building on POTW facilities.
Item 6:	Decentralized wastewater treatment solutions to existing deficient or failing onsite wastewater systems.
Item 7:	Constructed wetlands projects used for municipal wastewater treatment, polishing, and/or effluent disposal.*
Item 8:	Projects that result from total/integrated water resource management planning consistent with the decision criteria for environmentally innovative projects and that are CWSRF eligible.*
Item 9:	Projects that facilitate adaptation of POTWs to climate change identified by a carbon footprint assessment or climate adaption study.*
Item 10:	POTW upgrades or retrofits that remove phosphorus for beneficial use, such as biofuel production with algae.*
Item 11:	Projects that significantly reduce or eliminate the use of chemicals in wastewater treatment.*
Item 12:	Treatment technologies that significantly reduce the volume of residuals, generation of residuals, or lower the amount of chemicals in the residuals.*
Item 13:	Educational activities and demonstration projects for water or energy efficiency.*
Item 14:	Projects that achieve the goals/objectives of utility asset management plans.*
Item 15:	Sub-surface land application of effluent and other means for groundwater recharge, such as spray irrigation and overland flow.*
Total Cost:

* Indicates a business case may be required for this item.

If any box(es) above are checked, please describe each below.

Asset Management:

If a category is selected, the applicant must provide supporting documentation in PDF format to substantiate claims.

Asset Management Components

Last Rate Adjustment Date:	07.01.2023 Download Fee Schedule
Rate Adjustment Age (months):	6

System’s monthly water bill, based on 4,000 gallons, as a percentage of MHI:

0.76%

The system has an Asset Management Plan (AMP).

The system(s) involved in this project have specifically allocated funds for the rehabilitation and replacement of aging and deteriorating infrastructure.

If any box(es) above are checked, please describe each below.

Activity	Date
Profile Created:	09.17.2014
Profile Last Modified:	12.07.2021
General Info Last Modified:	12.16.2019
Narrative Last Modified:	01.22.2021
Admin Info Last Modified:	09.30.2021
Budget Info Last Modified:	12.16.2019
Impacts Info Last Modified:	12.16.2019
Plans & Specs Info Last Modified:
Components Info Last Modified:	11.26.2019
GIS Last Modified:	02.27.2024

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