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Clean Water Project Profile:

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Project Title:	Lancaster Sanitary Sewer Improvements Project
Project Number:	SX21079019	AWMPC:	BGADD
Funding Status:	Partially Funded	Date Approved by AWMPC:	10.21.2016
Project Status:	Approved	Primary County:	Garrard
Project Schedule:	0-2 Years	Planning Unit:	Unit 3
E-ClearingHouse SAI:	KY201807190853	ECH Status:	Approved
Primary System:	KY0020974 Lancaster Wastewater Treatment Plant and Sewer Department	ADD WMC Contact:	Karyn Leverenz
Legal Applicant:	City of Lancaster
Entity Type:	Incorporated City

Narrative
Applicant
AdministrationBudget
& Schedule
Impacts
ComponentsSustainable
Infrastructure
Audit
Map

Project Title:
Lancaster Sanitary Sewer Improvements Project

Project Description:
This project is pursuing a Planning and Design Loan (10/5/2018). This project will be composed of two contracts. Contract 1 will rehabilitate the Lancaster Wastewater Treatment Plant. The project includes the removal of the existing boat clarifiers located in the oxidation ditch which severely limit the organic capacity of the plant. Instead, these boat clarifiers will be replaced with 2 new above ground circular clarifiers adjacent to the existing ditch. The project also includes construction of a new RAS/WAS station, minor rehabilitation of the Gas Chlorine Dechlorination system and sludge dewatering press. Contract 2 will 'line' and/or replace approximately 29,000 feet of gravity sewer and 149 manholes in various portions of the system identified as high I and I areas. Trenchless technologies will be used in order to reduce cost. Contract 2 will also include rehabilitation of the Hill Court wastewater pumping station which has the highest volume in town.

Need For Project: Briefly describe how this project promotes public health or achieves and/or maintains compliance with the Clean Water Act or Safe Drinking Water Act:
The City of Lancaster received four NOV's in the last two years and is currently under two Agreed Orders (DOW 140150 and DOW 160064). In general, the system problems are elevated phosphorus, elevated e coli and excessive infiltration and inflow. Efforts to control phosphorus with conventional precipitants such as filter alum are hampered by the existing boat clarifiers. Standalone clarifiers with RAW/WAS pumping system will allow control of the return sludge rate and make it easier to dose for phosphorus. The disinfection improvements target the e coli issue and the proposed pipe lining project is intended to significantly reduce infiltration and inflow.

Project Alternatives:

Alternate A:

Note: If project includes the construction of a new treatment plant or upgrade to existing plant, please explain regionalization options here.

Construct a new plant. Cut and cover place lines completely. This alternative is too expensive.

Alternate B:

Continue operating the plant and collection system in their current condition until there is a complete system failure.

Entity Information
Entity Type:	Incorporated City
Entity Name:	City of Lancaster
PSC Group ID:	8803200
Office EMail:	tcheek@cityoflancasterky.com
Web URL:
Office Phone:	859-792-2241	Fax:

Entity Address Information
	Mail Address	Physical Address
Address Line 1:	308 W Maple Ave
Address Line 2:
City, State Zip:	Lancaster , KY 40444

Entity Contact Information
Contact Type	Name	Title	EMail	Phone	Cell
Business Contact:	Teresa Cheek	City Clerk	tcheek@cityoflancasterky.com	859-792-2241
Authorized Official:	Michael Gaffney	Mayor	mgaffney@cityoflancasterky.com	859-792-2241

Information Source:	Kentucky Department for Local Government
Date Last Modified:	04.23.2024

Project Administrator (PA) Information

Name:	Robert E Casher
Title:	Public Administration Specialist
Organization:	Bluegrass Area Development District
EMail:	bcasher@bgadd.org
Phone:	859-269-8021 Fax: 859-269-7917
Address Line 1:	699 Perimeter Drive
Address Line 2:
City, State Zip:	Lexington , KY 40517

Applicant Contact (AC) Information

Name:	Debra J Carrier
Title:	City Clerk
Organization:	City of Lancaster
EMail:	dcarrier@cityoflancasterky.com
Phone:	859-792-2241 Fax: 859-792-3341
Address Line 1:	308 W Maple Ave Ste 1
Address Line 2:
City, State Zip:	Lancaster , KY 40444

Project Engineer (PE) Information

This project requires a licensed Professional Engineer.

A Professional Engineer has been procured for this project.

Licensed Engineer Information

License Number:	PE 13515
PE Name:	Kevin Michael Howard
Firm Name:	Summit Engineering, Inc.
Address Type:	Work
Address Line 1:	Summit Engineering, Inc.
Address Line 2:	131 Summit Drive
Address Line 3:
City, State Zip:	Pikeville , KY 41501
License Status:	Current	Disciplinary Actions:	No
Issue Date:	07.21.1983	Expiration Date:	06.30.2025

Phone:	859∙264∙9860 Fax:
EMail:	khoward@summit-engr.com

Engineering Firm Information
Permit Number:	71
Firm Name:	Summit Engineering, Inc.
Phone:	859∙264∙9860 Fax: 859∙264∙9860
Web URL:	http://www.summit-ae.com/
E-Mail:	mhill@summit-ae.com
Address Line 1:	3205 Summit Square Place
Address Line 2:
City, State Zip:	Lexington , KY 40509
Issue Date:	03.02.1993	Expir. Date:	12.31.2024
Permit Status	Current	Disciplinary Actions	No

Estimated Budget As-Bid Budget

Project Cost Categories
Cost Category	Cost
Administrative Expenses:	$60,000
Legal Expenses:	$10,000
Land, Appraisals, Easements:
Relocation Expense & Payments:
Planning:	$20,000
Engineering Fees - Design:	$304,000
Engineering Fees - Construction:	$72,000
Engineering Fees - Inspection:	$223,500
Engineering Fees - Other:	$10,000
Construction:	$4,423,000
Equipment:
Miscellaneous:
Contingencies:	$442,300
Total Project Cost:	$5,564,800

Construction Cost Categories
Cost Category	Cost
WWTP Secondary Portion:	$1,831,000
WWTP Advanced Portion:
Inflow & Infiltration Correction:	$2,592,000
Major Sewer Rehabilitation:
Collector Sewers:
Interceptor Sewers, including Pump Stations:
Combined Sewer Overflow Correction:
NPS Urban:
Non-Categorized Cost:
Total Construction Cost:	$4,423,000

Total Sustainability Costs:

Note:

Sustainability costs are included within other costs
reported in this tab. This breakout, when provided,
is for SRF review purposes.

Project Funding Sources

Total Project Cost:	$5,564,800
Total Committed Funding:	$1,314,000
Funding Gap:	$4,250,800	(Partially Funded)

Funding Source	Loan or Grant ID	Fiscal Year	Amount	Status	Applicable Date
KIA SRF Fund A Loan (CW)	A18-008	2018	$1,000,000	Declined	09-01-2017
KIA SRF Fund A Loan (CW)	A19-011	2019	$314,000	Committed	01-08-2019
CDBG	19-011	2019	$1,000,000	Committed	12-04-2019
KIA SRF Fund A Loan (CW)	A20-001	2020	$3,858,200	Withdrawn	03-19-2020
Local			$10,000	Anticipated
ARC			$372,600	Anticipated
CDBG			$1,000,000	Anticipated
Total Committed			$1,314,000

Funding Source Notes

This project is pursuing a Planning and Design Loan (10/5/2018).

Estimated Project Schedule

Facility Plan Approval Date:

12.01.1986

Estimated Environmental Review Submittal Date:	03.31.2019
Estimated Bid Date:	12.01.2019
Estimated Construction Start Date:	03.01.2020
Estimated Construction Completion Date:	02.01.2021

The following systems are beneficiaries of this project:

KY0020974

Lancaster Wastewater Treatment Plant and Sewer Department

Checked box indicates primary system for this project.

Project Ranking by AWMPC:

Regional Ranking(s):
Planning Unit Ranking:
Total Points:

Plans and Specifications:

Plans and specs have been sent to DOW.

Plans and specs have been reviewed by DOW.

Plans and specs have been sent to PSC.

Plans and specs have been reviewed by PSC.

Economic Impacts
Jobs Created:
Jobs Retained:

MHI Basis:

Demographic Impacts (GIS Census Overlay)
Serviceable Demographic	Project Area	Included Systems	Included Utilities
Population:	2,500	4,029	4,029
Households:	1,146	1,804	1,804
MHI:	$47,617	$45,703	*$45,703
MHI MOE:	$8,437	$7,770	$7,770
MOE as Percent:	18%	17%	17%
**NSRL:	2	2	2

Population and household counts are based on the 2020 Census DEC Redistricting Data (PL 94-171) dataset.

Median Household Income (MHI) Source: American Community Survey 2018-2022 5 Yr Estimates (Table B19013 *(for the primary system operated by the above listed beneficiary utilities).

MHI MOE = Med HH Income Margin of Error.

** NSRL (Non-Standard Rate Levels):
  0 = Greater than or equal to Kentucky MHI (KMHI).
  1 = Between 80% KMHI and KMHI (exclusive).
  2 = Less than or equal to 80% KMHI.
  - KMHI = $60,183
  - 80% KMHI = $48,146

New Customers
New Residential Customers:
New Commercial Customers:
New Institutional Customers:
New Industrial Customers:

New or Improved Service
Service Demographic	Survey Based	Census Overlay*
To Unserved Households:
To Underserved Households:	2,090	1,146
To Total Households:	2,090	1,146
**Cost Per Household:	$2,663

*	GIS Census block overlay figures are estimates of population and households potentially served by systems and projects based on a proximity analysis of relevant service lines to census block boundaries published for the 2010 SF1 dataset.
**	Cost per household is based on surveyed household counts, not GIS overlay values.

Geographic Impacts
For Project Area

Counties

Garrard

Legislative Districts

District Name	Legislator
House 080	David Meade
Senate 22	Donald Douglas
Congressional 6	Andy Barr

Groundwater
Sensitivity
Zones

HUC 10 Watersheds

HUC 10 Code	Watershed Name
0510020503	Paint Lick Creek-Kentucky River
0510020504	Upper Dix River
0510020505	Lower Dix River

Potential Impaired Watershed Designations

303d	305b	Priority Watershed	Special Use Waters	Exceptional Use Waters
Yes	Yes	Yes	No	No

Note:

Impaired Watershed Designations only indicate that mapped components for this project lie within a HUC-12 watershed boundary containing impaired waterbody features. An affirmative indication for any designation will require a detailed analysis of the project to determine if any of the proposed project components will actually have a positive impact on the relevant impaired features.

Geographic Impacts
For Included System(s)

Counties

Garrard

Legislative Districts

District Name
House 080	David Meade
Senate 22	Donald Douglas
Congressional 6	Andy Barr

CW Specific Impacts:

Wastewater Volumes (MGD):

For this project:
For included system(s):	2.500
Reduced by this project:

Other CW Specific Impacts:

This project provides regionalization and/or consolidation of wastewater treatment systems.

This project will eliminate a package treatment plant that is more than 25 years old.

This project will eliminate a package treatment plant that has received notices of violations within the last two state fiscal years (July through June).

This project includes an on-site mound, and/or decentralized WW treatment system.

This project is necessary to achieve full or partial compliance with a court order, agreed order, or a judicial or administrative consent decree.

Agreed Order Number: DOW 160064

This project includes components to achieve compliance with a federal consent decree.

Primary system has not received any CWA Notices of Violation within the previous state fiscal year (July through June).

This project is consistent with the approved facility plan.

This project will have a positive impact on drinking water sources within a 5 mile radius.

Planning Needs:

Combined Sewer Overflow (CSO) Correction.

Sanitary Sewer Overflow (SSO) Correction.

Replacement or Rehabilitation of Aging Infrastructure.

New Treatment Plant.

New Collector Sewers and Appurtenances.

Decentralized Wastewater Treatment Systems.

Upgrade to Advanced Treatment.

This project addresses PFAS or other emerging contaminants.

Rehab/Upgrade/Expansion of Existing Treatment Plant.

New Interceptor Sewers and Appurtenances.

Stormwater Control.

Non-Point Source (NPS) Pollution Control.

Recycled Water Distribution.

Planning

Other (specify):

Project Inventory (Mapped Features):

Point Features:

DOW PermitID	Count	FeatureType	Purpose	Status	Existing Capacity	Proposed Capacity	Units
KY0020974	1	LIFTSTATION	ENERGY EFF - I & I CONTAMINATION REDUCTION	REHAB	300.00		GPM
KY0020974	1	SEWAGE TREATMENT PLANT	ENERGY EFF - I & I FLOW REDUCTION	REHAB	1.00		MGD

Linear Features:

DOW Permit ID	Line Type	Purpose	Activity	Size (in.)	Material	Length (LF)
KY0020974	GRAVITY	COLLECTOR	REHAB - REPLACE PROBLEM LINES	4.00	PVC	215
KY0020974	GRAVITY	COLLECTOR	REHAB - REPLACE PROBLEM LINES	6.00	ORANGEBURG	933
KY0020974	GRAVITY	COLLECTOR	REHAB - REPLACE PROBLEM LINES	8.00	CLAY TILE	15,365
KY0020974	GRAVITY	COLLECTOR	REHAB - REPLACE PROBLEM LINES	8.00	PVC	9,448
					Total Length	25,961

Administrative Components:

The following administrative components are included in this project:

Planning

Sewer System Evaluation Survey Report

Design

Construction

Management

Audits on Record
Associated With Applicant

Audit Year	Entity Name	Entity Relationship
2022	Lancaster, City of	Parent
2021	Lancaster, City of	Parent
2020	Lancaster, City of	Parent

Water Treatment Plants Eliminated:

This project includes the elimination of water treatment plant(s).

Sanitary Sewer Components:

This project includes a new wastewater treatment plant.

This project includes an expansion of an existing wastewater treatment plant.

This project includes rehabilitation of an existing wastewater treatment plant.

This project includes upgrades to an existing wastewater treatment plant.

This project includes rehabilitation or replacement of aging infrastructure.

Total length of replaced infrastructure (LF): 25,961

This project includes new collector sewers.

This project includes new interceptor sewers.

This project includes elimination of existing sewer system components.

Security Components:

This project includes cyber-security components.

Green
InfrastructureWater
EfficiencyEnergy
EfficiencyEnvironmentally
InnovativeAsset
Management

Green Infrastructure:

Green stormwater infrastructure includes a wide array of practices at multiple scales that manage wet weather and that maintains and restores natural hydrology by infiltrating, evapotranspiring and harvesting and using stormwater. On a regional scale, green infrastructure is the preservation and restoration of natural landscape features, such as forests, floodplains, and wetlands, coupled with policies such as infill and redevelopment that reduce overall imperviousness in a watershed. On the local scale, green infrastructure consists of site and neighborhood-specific practices, such as:

Component		Cost
Item 1:	Implementation of green streets.
Item 2:	Wet Weather management systems for parking areas.
Item 3:	Implementation of comprehensive urban forestry programs.
Item 4:	Stormwater harvesting and reuse.
Item 5:	Downspout disconnection.
Item 6:	Comprehensive retrofit programs designed to keep wet weather discharges out of sewer systems.
Item 7:	Establishment or restoration of riparian buffers, floodplains, wetlands or other natural features.
Item 8:	Management of wetlands.
Item 9:	Purchase of land or easements on land that has a direct benefit to water quality.
Total Cost:

* Indicates a business case may be required for this item.

If any box(es) above are checked, please describe each below.

Water Efficiency:

The use of improved technologies and practices to deliver equal or better services with less water. Water efficiency encompasses conservation and reuse efforts, as well as water loss reduction and prevention, to protect water resources for the future. Examples include:

Component		Cost
Item 1:	Installing or retrofitting water efficient devices such as plumbing fixtures and appliances (toilets, showerheads, urinals).
Item 2:	Installing any type of water meter in previously unmetered areas (can include backflow prevention if in conjunction with meter replacement).
Item 3:	Replacing existing broken/malfunctioning water meters with AMR or smart meters, meters with leak detection, backflow prevention
Item 4:	Retrofitting/Adding AMR capabilities or leak equipment to existing meters.
Item 5:	Developing water audit and conservation plans, which are reasonably expected to result in a capital project.
Item 6:	Recycling and water reuse projects that replace potable sources with non-potable sources (Gray water, condensate, and wastewater effluent reuse systems, extra treatment or distribution costs associated with water reuse).
Item 7:	Retrofit or replacement of existing landscape irrigation/agricultural systems to more efficient landscape/agricultural irrigation systems (rain and moisture sensing equipment)
Item 8:	Water meter replacement with traditional water meters.*
Item 9:	Projects that result from a water audit or water conservation plan.*
Item 10:	Storage tank replacement/rehabilitation to reduce water loss.*
Item 11:	New water efficient landscape/agricultural irrigation system, where there currently is not one.*
Total Cost:

* Indicates a business case may be required for this item.

If any box(es) above are checked, please describe each below.

Energy Efficiency:

Energy efficiency is the use of improved technologies and practices to reduce the energy consumption of water projects, use energy in a more efficient way, and/or produce/utilize renewable energy. Examples include:

Component		Cost
Item 1:	Renewable energy projects such as wind, solar, geothermal, and micro-hydroelectric, and biogas combined heat and power systems that provide power to a POTW.
Item 2:	POTW-owned renewable energy projects.
Item 3:	Collection system infiltration/inflow (I/I) detection equipment.
Item 4:	POTW energy management planning, including energy assessments, energy audits, optimization studies, and sub-metering of individual processes to determine high energy use areas
Item 5:	Projects that achieve a reduction in energy consumption (pumps, motors).*
Item 6:	Projects that cost effectively eliminate pumps or pumping stations.*
Item 7:	I/I correction projects that save energy from pumping and reduced treatment costs.*
Item 8:	I/I correction where excessive groundwater infiltration is contaminating the influent requiring otherwise unnecessary treatment processes.*
Item 9:	Replacing old motors with premium energy efficiency motors.*
Item 10:	Upgrade of POTW lighting to energy efficient sources.*
Item 11:	SCADA systems where substantial energy savings can be demonstrated.*
Item 12:	Variable Frequency Drive (VFD) controllers where substantial energy savings can be demonstrated.*
Total Cost:

* Indicates a business case may be required for this item.

If any box(es) above are checked, please describe each below.

Environmentally Innovative Projects:

Environmentally innovative projects include those that demonstrate new and/or innovative approaches to delivering services or managing water resources in a more sustainable way. Examples include:

Component		Cost
Item 1:	Total integrated water resources management planning likely to result in a capital project.
Item 2:	Utility sustainability plan consistent with EPA’s sustainability policy.
Item 3:	Greenhouse gas inventory or mitigation plan and submission of a GHG inventory to a registry as long as it is being done for an SRF eligible facility.
Item 4:	Planning activities by a POTW to prepare for adaptation to the long-term effects of climate change and/or extreme weather.
Item 5:	Construction of US Building Council LEED certified buildings, or renovation of an existing building on POTW facilities.
Item 6:	Decentralized wastewater treatment solutions to existing deficient or failing onsite wastewater systems.
Item 7:	Constructed wetlands projects used for municipal wastewater treatment, polishing, and/or effluent disposal.*
Item 8:	Projects that result from total/integrated water resource management planning consistent with the decision criteria for environmentally innovative projects and that are CWSRF eligible.*
Item 9:	Projects that facilitate adaptation of POTWs to climate change identified by a carbon footprint assessment or climate adaption study.*
Item 10:	POTW upgrades or retrofits that remove phosphorus for beneficial use, such as biofuel production with algae.*
Item 11:	Projects that significantly reduce or eliminate the use of chemicals in wastewater treatment.*
Item 12:	Treatment technologies that significantly reduce the volume of residuals, generation of residuals, or lower the amount of chemicals in the residuals.*
Item 13:	Educational activities and demonstration projects for water or energy efficiency.*
Item 14:	Projects that achieve the goals/objectives of utility asset management plans.*
Item 15:	Sub-surface land application of effluent and other means for groundwater recharge, such as spray irrigation and overland flow.*
Total Cost:

* Indicates a business case may be required for this item.

If any box(es) above are checked, please describe each below.

Asset Management:

If a category is selected, the applicant must provide supporting documentation in PDF format to substantiate claims.

Asset Management Components

Last Rate Adjustment Date:	04.01.2020 Download Fee Schedule
Rate Adjustment Age (months):	45

System’s monthly water bill, based on 4,000 gallons, as a percentage of MHI:

0.89%

The system has an Asset Management Plan (AMP).

The system(s) involved in this project have specifically allocated funds for the rehabilitation and replacement of aging and deteriorating infrastructure.

If any box(es) above are checked, please describe each below.

Activity	Date
Profile Created:	10.12.2016
Profile Last Modified:	01.25.2019
General Info Last Modified:	11.14.2016
Narrative Last Modified:	10.05.2018
Admin Info Last Modified:	01.07.2019
Budget Info Last Modified:	12.21.2018
Impacts Info Last Modified:	10.12.2017
Plans & Specs Info Last Modified:
Components Info Last Modified:	10.11.2017
GIS Last Modified:	07.27.2018

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