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Clean Water Project Profile:

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Project Title:	Elkhorn City - Wastewater Collection Improvements Project
Project Number:	SX21195032	AWMPC:	BSADD
Funding Status:	Partially Funded	Date Approved by AWMPC:	12.05.2017
Project Status:	Constructed	Primary County:	Pike
Project Schedule:	Constructed	Planning Unit:	Pike
E-ClearingHouse SAI:	KY201908211128	ECH Status:	Approved
Primary System:	KY0020958 Elkhorn City Water Department	ADD WMC Contact:	Matt Scofield
Legal Applicant:	City of Elkhorn City
Entity Type:	Incorporated City

Narrative
Applicant
AdministrationBudget
& Schedule
Impacts
ComponentsSustainable
Infrastructure
Audit
Map

Project Title:
Elkhorn City - Wastewater Collection Improvements Project

Project Description:
On January 9, 2017 the Energy and Environmental Cabinet of the Division of Water placed Elkhorn City under an Agreed Order for violations against KRS Chapter 224 Environmental Protection. The violations stemmed from several overflow incidents at the Elkhorn City Wastewater Treatment Plant. The Agreed Order requires Elkhorn City to provide a Corrective Action Plan to identify and resolve the Infiltration and Inflow (I&I) issues that contributed to the overflows. This project seeks to improve surface water quality in the Russell Fork watershed by addressing the highest priority issues of the existing wastewater system. Based on data gathered by smoke testing, manhole inspection, and CCTV investigation, the city is proposing to perform spot repairs to the sewer line and replace or repair manholes. Sewer lines would either be replaced by cut and cover with new 8” PVC or lined from manhole to manhole. This would also rehabilitate or reconstruct three lift stations deemed to be in most urgent need of repair. The Project is broken into two contracts. Contract 1 is work on the sewer system within Elkhorn City limits. Proposed funding for Contract 1 is through CDBG and Rural Development. Contract 2 is work on the sewer system outside of Elkhorn City limits. Proposed funding for Contract 2 is through Coal Severance. It is anticipated that both contracts will be awarded to one contractor. Specifically the project would install 1.200 LF of 8 inch PVC to complete spot repairs along with 280 LF of CIPP lining. The project would also look to rehab the Beaver Bottom and Ohio Street lift stations, as well reconstruct and relocate the Community Trust lift station and perform various rehab and repairs on existing lift stations that require them.

Need For Project: Briefly describe how this project promotes public health or achieves and/or maintains compliance with the Clean Water Act or Safe Drinking Water Act:
Elkhorn City is under an Agreed Order due to overflows at the wastewater treatment plant that occurred during heavy rains. The Agreed Order requires Elkhorn City to develop a Corrective Action Plan to reduce I&I in an effort to prevent future overflows. This project seeks to improve surface water quality in the Russell Fork watershed by addressing the highest priority issues of the existing wastewater system.

Project Alternatives:

Alternate A:

Note: If project includes the construction of a new treatment plant or upgrade to existing plant, please explain regionalization options here.

No action - Pay the fines and stipulated penalties.

Alternate B:

Amend the Agreed Order to make it less restrictive - - unlikely.

Entity Information
Entity Type:	Incorporated City
Entity Name:	City of Elkhorn City
PSC Group ID:
Office EMail:	elkhorncityhall@bellsouth.net
Web URL:
Office Phone:	606-754-5080	Fax:	606-754-8588

Entity Address Information
	Mail Address	Physical Address
Address Line 1:	395 Patty Loveless Dr
Address Line 2:
City, State Zip:	Elkhorn City , KY 41522

Entity Contact Information
Contact Type	Name	Title	EMail	Phone	Cell
Business Contact:	Bethanie Amber Bishop	City Clerk	elkhorncityhall@bellsouth.net	606-754-8588
Authorized Official:	Nathan Bryant	Mayor	ecmayor@ecgov.org	606-454-3955

Information Source:	Kentucky Department for Local Government
Date Last Modified:	10.24.2025

Project Administrator (PA) Information

Name:	Eric Ratliff
Title:	Executive Director
Organization:	Big Sandy Area Development District
EMail:	eric.ratliff@bigsandy.org
Phone:	606-886-2374 Fax: 606-886-3382
Address Line 1:	110 Resource Court
Address Line 2:
City, State Zip:	Prestonsburg , KY 41653

Applicant Contact (AC) Information

Name:	Nathan Bryant
Title:	Mayor
Organization:	City of Elkhorn
EMail:	elkhorncityhall@bellsouth.net
Phone:	606-754-5080 Fax: 606-754-5080
Address Line 1:	395 Patty Loveless Dr
Address Line 2:
City, State Zip:	Elkhorn City , KY 41522

Project Engineer (PE) Information

This project requires a licensed Professional Engineer.

A Professional Engineer has been procured for this project.

Licensed Engineer Information

License Number:	PE 32337
PE Name:	Matthew Daniel Jolly
Firm Name:	Summit Engineering, Inc.
Address Type:	Work
Address Line 1:	Summit Engineering, Inc.
Address Line 2:	3205 Summit Square Place
Address Line 3:
City, State Zip:	Lexington , KY 40509
License Status:	Current	Disciplinary Actions:	No
Issue Date:	01.24.2017	Expiration Date:	06.30.2027

Phone:	859∙264∙9860 Fax:
EMail:	mjolly@summit-engr.com

Engineering Firm Information
Permit Number:	71
Firm Name:	Summit Engineering, Inc.
Phone:	859∙264∙9860 Fax:
Web URL:	http://www.summit-ae.com/
E-Mail:	mhill@summit-ae.com
Address Line 1:	3205 Summit Square Place
Address Line 2:
City, State Zip:	Lexington , KY 40509
Issue Date:	03.02.1993	Expir. Date:	12.31.2026
Permit Status	Current	Disciplinary Actions	No

Estimated Budget As-Bid Budget

Project Cost Categories
Cost Category	Cost
Administrative Expenses:	$25,465
Legal Expenses:
Land, Appraisals, Easements:
Relocation Expense & Payments:
Planning:	$5,000
Engineering Fees - Design:	$91,500
Engineering Fees - Construction:
Engineering Fees - Inspection:	$71,500
Engineering Fees - Other:
Construction:	$1,821,761
Equipment:
Miscellaneous:
Contingencies:	$10,480
Total Project Cost:	$2,025,706

Construction Cost Categories
Cost Category	Cost
WWTP Secondary Portion:
WWTP Advanced Portion:
Inflow & Infiltration Correction:	$1,821,761
Major Sewer Rehabilitation:
Collector Sewers:
Interceptor Sewers, including Pump Stations:
Combined Sewer Overflow Correction:
NPS Urban:
Non-Categorized Cost:
Total Construction Cost:	$1,821,761

Total Sustainability Costs:

Note:

Sustainability costs are included within other costs
reported in this tab. This breakout, when provided,
is for SRF review purposes.

Project Funding Sources

Total Project Cost:	$2,025,706
Total Committed Funding:	$1,943,170
Funding Gap:	$82,536	(Partially Funded)

Funding Source	Loan or Grant ID	Fiscal Year	Amount	Status	Applicable Date
KIA SRF Fund A Loan (CW)	A19-061	2019	$500,000	Expired	06-18-2018
LGEDF - Single County Coal Severance	E003	2020	$145,409	Committed	04-05-2023
ARC	KY20531	2020	$590,208	Committed	04-05-2023
CDBG	20-028	2020	$590,208	Committed	06-16-2021
22HB001 Cleaner Water Program (FY 2023)	22CWS035	2023	$0	Withdrawn	08-07-2025
CDBG	20C-192	2023	$617,345	Committed	05-05-2023
Total Committed			$1,943,170

Funding Source Notes

Pike County WMC agreed to use $82536 towards this Elkhorn City project out of the allocated funds for Pike county from CWP round 2.

Estimated Project Schedule

Facility Plan Approval Date:

05.20.2015

Estimated Environmental Review Submittal Date:
Estimated Bid Date:	09.01.2020
Estimated Construction Start Date:	11.01.2020
Estimated Construction Completion Date:	11.01.2021

The following systems are beneficiaries of this project:

KY0020958

Elkhorn City Water Department

Checked box indicates primary system for this project.

Project Ranking by AWMPC:

Regional Ranking(s):
Planning Unit Ranking:
Total Points:

Plans and Specifications:

Plans and specs have been sent to DOW.

Plans and specs have been reviewed by DOW.

Plans and specs have been sent to PSC.

Plans and specs have been reviewed by PSC.

Economic Impacts
Jobs Created:
Jobs Retained:

MHI Basis:

Demographic Impacts (GIS Census Overlay)
Serviceable Demographic	Project Area	Included Systems	Included Utilities
Population:		1,118	1,118
Households:		576	576
MHI:		$57,231	*$57,231
MHI MOE:		$20,313	$20,313
MOE as Percent:		35%	35%
**NSRL:		1	1

Population and household counts are based on the 2020 Census DEC Redistricting Data (PL 94-171) dataset.

Median Household Income (MHI) Source: American Community Survey 2019-2023 5 Yr Estimates (Table B19013 *(for the primary system operated by the above listed beneficiary utilities).

MHI MOE = Med HH Income Margin of Error.

** NSRL (Non-Standard Rate Levels):
  0 = Greater than or equal to Kentucky MHI (KMHI).
  1 = Between 80% KMHI and KMHI (exclusive).
  2 = Less than or equal to 80% KMHI.
  - KMHI = $62,417
  - 80% KMHI = $49,934

New Customers
New Residential Customers:
New Commercial Customers:
New Institutional Customers:
New Industrial Customers:

New or Improved Service
Service Demographic	Survey Based	Census Overlay*
To Unserved Households:
To Underserved Households:
To Total Households:
**Cost Per Household:

*	GIS Census block overlay figures are estimates of population and households potentially served by systems and projects based on a proximity analysis of relevant service lines to census block boundaries published for the 2010 SF1 dataset.
**	Cost per household is based on surveyed household counts, not GIS overlay values.

Geographic Impacts
For Project Area

Counties

Pike

Legislative Districts

District Name	Legislator
House 094	Mitch Whitaker
Senate 31	Phillip Wheeler
Congressional 5	Hal Rogers

Groundwater
Sensitivity
Zones

HUC 10 Watersheds

HUC 10 Code	Watershed Name
0507020207	Russell Fork-Levisa Fork

Potential Impaired Watershed Designations

303d	305b	Priority Watershed	Special Use Waters	Exceptional Use Waters
No	Yes	No	Yes	Yes

Note:

Impaired Watershed Designations only indicate that mapped components for this project lie within a HUC-12 watershed boundary containing impaired waterbody features. An affirmative indication for any designation will require a detailed analysis of the project to determine if any of the proposed project components will actually have a positive impact on the relevant impaired features.

Geographic Impacts
For Included System(s)

Counties

Pike

Legislative Districts

District Name
House 094	Mitch Whitaker
Senate 31	Phillip Wheeler
Congressional 5	Hal Rogers

CW Specific Impacts:

Wastewater Volumes (MGD):

For this project:
For included system(s):	0.150
Reduced by this project:

Other CW Specific Impacts:

This project provides regionalization and/or consolidation of wastewater treatment systems.

This project will eliminate a package treatment plant that is more than 25 years old.

This project will eliminate a package treatment plant that has received notices of violations within the last two state fiscal years (July through June).

This project includes an on-site mound, and/or decentralized WW treatment system.

This project is necessary to achieve full or partial compliance with a court order, agreed order, or a judicial or administrative consent decree.

Agreed Order Number: 20150001

This project includes components to achieve compliance with a federal consent decree.

Primary system has not received any CWA Notices of Violation within the previous state fiscal year (July through June).

This project is consistent with the approved facility plan.

This project will have a positive impact on drinking water sources within a 5 mile radius.

Planning Needs:

Combined Sewer Overflow (CSO) Correction.

Sanitary Sewer Overflow (SSO) Correction.

Replacement or Rehabilitation of Aging Infrastructure.

New Treatment Plant.

New Collector Sewers and Appurtenances.

Decentralized Wastewater Treatment Systems.

Upgrade to Advanced Treatment.

This project addresses PFAS or other emerging contaminants.

Rehab/Upgrade/Expansion of Existing Treatment Plant.

New Interceptor Sewers and Appurtenances.

Stormwater Control.

Non-Point Source (NPS) Pollution Control.

Recycled Water Distribution.

Planning

Other (specify):

Project Inventory (Mapped Features):

Point Features:

DOW PermitID	Count	FeatureType	Purpose	Status	Existing Capacity	Proposed Capacity	Units
KY0020958	1	I & I	ENERGY EFF - I & I FLOW REDUCTION	REHAB			EA
KY0020958	7	LIFTSTATION	ENERGY EFF - I & I CONTAMINATION REDUCTION	REHAB

Linear Features:

DOW Permit ID	Line Type	Purpose	Activity	Size (in.)	Material	Length (LF)
KY0020958	GRAVITY	COLLECTOR	REHAB - REPLACE OBSOLETE OR AGING LINES	8.00	PVC	11,455
KY0020958	GRAVITY	COLLECTOR	REHAB - REPLACE PROBLEM LINES	8.00	PVC	330
					Total Length	11,785

Administrative Components:

The following administrative components are included in this project:

Planning

Sewer System Evaluation Survey Report

Design

Construction

Management

Audits on Record
Associated With Applicant

Audit Year	Entity Name	Entity Relationship
2021	Elkhorn City, City of	Parent

Water Treatment Plants Eliminated:

This project includes the elimination of water treatment plant(s).

Sanitary Sewer Components:

This project includes a new wastewater treatment plant.

This project includes an expansion of an existing wastewater treatment plant.

This project includes rehabilitation of an existing wastewater treatment plant.

This project includes upgrades to an existing wastewater treatment plant.

This project includes rehabilitation or replacement of aging infrastructure.

Total length of replaced infrastructure (LF): 11,785

This project includes new collector sewers.

This project includes new interceptor sewers.

This project includes elimination of existing sewer system components.

Security Components:

This project includes cyber-security components.

Green
InfrastructureWater
EfficiencyEnergy
EfficiencyEnvironmentally
InnovativeAsset
Management

Green Infrastructure:

Green stormwater infrastructure includes a wide array of practices at multiple scales that manage wet weather and that maintains and restores natural hydrology by infiltrating, evapotranspiring and harvesting and using stormwater. On a regional scale, green infrastructure is the preservation and restoration of natural landscape features, such as forests, floodplains, and wetlands, coupled with policies such as infill and redevelopment that reduce overall imperviousness in a watershed. On the local scale, green infrastructure consists of site and neighborhood-specific practices, such as:

Component		Cost
Item 1:	Implementation of green streets.
Item 2:	Wet Weather management systems for parking areas.
Item 3:	Implementation of comprehensive urban forestry programs.
Item 4:	Stormwater harvesting and reuse.
Item 5:	Downspout disconnection.
Item 6:	Comprehensive retrofit programs designed to keep wet weather discharges out of sewer systems.
Item 7:	Establishment or restoration of riparian buffers, floodplains, wetlands or other natural features.
Item 8:	Management of wetlands.
Item 9:	Purchase of land or easements on land that has a direct benefit to water quality.
Total Cost:

* Indicates a business case may be required for this item.

If any box(es) above are checked, please describe each below.

Water Efficiency:

The use of improved technologies and practices to deliver equal or better services with less water. Water efficiency encompasses conservation and reuse efforts, as well as water loss reduction and prevention, to protect water resources for the future. Examples include:

Component		Cost
Item 1:	Installing or retrofitting water efficient devices such as plumbing fixtures and appliances (toilets, showerheads, urinals).
Item 2:	Installing any type of water meter in previously unmetered areas (can include backflow prevention if in conjunction with meter replacement).
Item 3:	Replacing existing broken/malfunctioning water meters with AMR or smart meters, meters with leak detection, backflow prevention
Item 4:	Retrofitting/Adding AMR capabilities or leak equipment to existing meters.
Item 5:	Developing water audit and conservation plans, which are reasonably expected to result in a capital project.
Item 6:	Recycling and water reuse projects that replace potable sources with non-potable sources (Gray water, condensate, and wastewater effluent reuse systems, extra treatment or distribution costs associated with water reuse).
Item 7:	Retrofit or replacement of existing landscape irrigation/agricultural systems to more efficient landscape/agricultural irrigation systems (rain and moisture sensing equipment)
Item 8:	Water meter replacement with traditional water meters.*
Item 9:	Projects that result from a water audit or water conservation plan.*
Item 10:	Storage tank replacement/rehabilitation to reduce water loss.*
Item 11:	New water efficient landscape/agricultural irrigation system, where there currently is not one.*
Total Cost:

* Indicates a business case may be required for this item.

If any box(es) above are checked, please describe each below.

Energy Efficiency:

Energy efficiency is the use of improved technologies and practices to reduce the energy consumption of water projects, use energy in a more efficient way, and/or produce/utilize renewable energy. Examples include:

Component		Cost
Item 1:	Renewable energy projects such as wind, solar, geothermal, and micro-hydroelectric, and biogas combined heat and power systems that provide power to a POTW.
Item 2:	POTW-owned renewable energy projects.
Item 3:	Collection system infiltration/inflow (I/I) detection equipment.
Item 4:	POTW energy management planning, including energy assessments, energy audits, optimization studies, and sub-metering of individual processes to determine high energy use areas
Item 5:	Projects that achieve a reduction in energy consumption (pumps, motors).*
Item 6:	Projects that cost effectively eliminate pumps or pumping stations.*
Item 7:	I/I correction projects that save energy from pumping and reduced treatment costs.*
Item 8:	I/I correction where excessive groundwater infiltration is contaminating the influent requiring otherwise unnecessary treatment processes.*
Item 9:	Replacing old motors with premium energy efficiency motors.*
Item 10:	Upgrade of POTW lighting to energy efficient sources.*
Item 11:	SCADA systems where substantial energy savings can be demonstrated.*
Item 12:	Variable Frequency Drive (VFD) controllers where substantial energy savings can be demonstrated.*
Total Cost:

* Indicates a business case may be required for this item.

If any box(es) above are checked, please describe each below.

Environmentally Innovative Projects:

Environmentally innovative projects include those that demonstrate new and/or innovative approaches to delivering services or managing water resources in a more sustainable way. Examples include:

Component		Cost
Item 1:	Total integrated water resources management planning likely to result in a capital project.
Item 2:	Utility sustainability plan consistent with EPA’s sustainability policy.
Item 3:	Greenhouse gas inventory or mitigation plan and submission of a GHG inventory to a registry as long as it is being done for an SRF eligible facility.
Item 4:	Planning activities by a POTW to prepare for adaptation to the long-term effects of climate change and/or extreme weather.
Item 5:	Construction of US Building Council LEED certified buildings, or renovation of an existing building on POTW facilities.
Item 6:	Decentralized wastewater treatment solutions to existing deficient or failing onsite wastewater systems.
Item 7:	Constructed wetlands projects used for municipal wastewater treatment, polishing, and/or effluent disposal.*
Item 8:	Projects that result from total/integrated water resource management planning consistent with the decision criteria for environmentally innovative projects and that are CWSRF eligible.*
Item 9:	Projects that facilitate adaptation of POTWs to climate change identified by a carbon footprint assessment or climate adaption study.*
Item 10:	POTW upgrades or retrofits that remove phosphorus for beneficial use, such as biofuel production with algae.*
Item 11:	Projects that significantly reduce or eliminate the use of chemicals in wastewater treatment.*
Item 12:	Treatment technologies that significantly reduce the volume of residuals, generation of residuals, or lower the amount of chemicals in the residuals.*
Item 13:	Educational activities and demonstration projects for water or energy efficiency.*
Item 14:	Projects that achieve the goals/objectives of utility asset management plans.*
Item 15:	Sub-surface land application of effluent and other means for groundwater recharge, such as spray irrigation and overland flow.*
Total Cost:

* Indicates a business case may be required for this item.

If any box(es) above are checked, please describe each below.

Asset Management:

If a category is selected, the applicant must provide supporting documentation in PDF format to substantiate claims.

Asset Management Components

Last Rate Adjustment Date:	01.01.2018 Download Fee Schedule
Rate Adjustment Age (months):	96

System’s monthly water bill, based on 4,000 gallons, as a percentage of MHI:

1.18%

The system has an Asset Management Plan (AMP).

The system(s) involved in this project have specifically allocated funds for the rehabilitation and replacement of aging and deteriorating infrastructure.

If any box(es) above are checked, please describe each below.

Activity	Date
Profile Created:	12.03.2017
Profile Last Modified:	10.16.2025
General Info Last Modified:	10.16.2025
Narrative Last Modified:	04.30.2020
Admin Info Last Modified:	10.16.2025
Budget Info Last Modified:	11.17.2023
Impacts Info Last Modified:	12.03.2017
Plans & Specs Info Last Modified:
Components Info Last Modified:
GIS Last Modified:	04.20.2020

Deficiencies found in Impacts Tab:

Demographic Impacts Section:

− Warning: There are no surveyed household counts for this project.

Deficiencies found in Components Tab:

General Components:

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